A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our academic counselor job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Academic Counselor Job Description
Our institution is on the hunt for a dynamic and driven personality for the role of academic counselor. You will be asked to provide comprehensive student services for the purpose of directing and planning student paths through higher education. Current students and recent graduates will rely on you to be a voice of reason and expertise as you help them to explore their needs. Stellar communicative and motivational abilities should be on display for prospective job applicants. If you possess these aforementioned qualities and wish to truly make a difference in the lives of our student body, you may be the perfect fit for our team.
- Initiate, monitor, and maintain regular communications with a substantial percentage of our student body
- Assist students in deciphering the policies, standards, and procedures of the institution
- Provide students with rational and realistic career goal advice
- Work in conjunction with school faculty to help guide students toward their goals
- Track student progress and assist in creating programs or procedures that improve the overall process of guiding students to a career-ready path
- Monitor and approve student transfers and transcript requests
- Update student academic files and perform related administrative paperwork
- Counsel underachieving students and provide them with available options for tutoring or other forms of academic assistance
Necessary Skills and Qualifications
- Extensive prior experience as a guidance counselor, student services professional, educator, or another student advisory position
- Ability to create and follow a regular agenda of communicating with students
- Organized and precise in work practices
- Personable and able to communicate with numerous personality types and needs
- Adept at discerning information and creating judgments, free of personal bias
- BA/MA in Communications, Sociology, Psychology or related areas of study
Preferred Skills and Qualifications
- Ability to travel for seminars and training
- Learned in our school’s traditions and history
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.