A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our contract recruiter job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Contract Recruiter Job Description
Our Contract Recruiter is in charge of finding the talent we need to fulfill our productivity goals across all departments. From posting positions to negotiating their terms, they manage the entire recruitment process from start to finish. The Contract Recruiter is expected to pre-screen applications, recommend top talent, and facilitate the onboarding process. We need our recruiters to have a strong sense of the people they choose, looking past a resume to the person beyond the paper. They should also have strong organizational skills and the ability to coordinate the hiring of multiple roles.
- Work with the hiring manager to determine staffing needs
- Develop a recruitment strategy for each department
- Gather resumes from online staffing tools, employee referrals, and networking efforts
- Build a large contact list from which to source new talent
- Manage interview schedules for all candidates
- Pre-screen applications and conduct further telephone screening if needed
- Participate in onboarding and orientation efforts
- Document all hiring efforts using appropriate company software
- Provide regular reports to the hiring manager and identify hiring trends
Necessary Skills & Qualifications:
- High school diploma or equivalent
- Minimum of two years of experience in recruitment
- Familiarity with HR best practices and formal regulations
- Experience securing talent from a variety of online and in-person sources
- Excellent organizational skills
- Strong written and verbal communication
- Self-motivated and proactive
Preferred Skills & Qualifications:
- Bachelor’s degree in business, human resources, or a related field
- Minimum of five years of experience in recruitment
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.