A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our contract specialist job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Contract Specialist Job Description
We are seeking a Contract Specialist to negotiate, write, and evaluate client contracts. They must have excellent negotiation skills to spot solutions that will benefit both the company and the client. We are looking for an extremely shrewd individual, able to anticipate the loopholes in contracts that could spell disputes down the line. Our Contract Specialist will also be responsible for building and maintaining long-term client and vendor relationships. As such, they must have the interpersonal and communication skills needed to explain terms, address any concerns, and resolve disputes in a way that satisfies both company and client objectives.
- Negotiate the terms and conditions of all contracts
- Write contracts according to the company and regulatory guidelines
- Evaluate outside contracts and adjust terms for the client based on counteroffers
- Scrutinize contracts for potential loopholes
- Report all relevant findings to upper management
- Research all relevant legislation and ensure compliance
- Answer client questions and resolve disputes
- Build relationships with clients and vendors
Necessary Skills & Qualifications:
- Bachelor’s degree in a business or law-related discipline
- Minimum of one year of contract negotiation experience
- Familiarity with standard contract language
- Experience with content management, project management, and word processing software
- Basic knowledge of contract law
- Outstanding writing capabilities
- Strong verbal communication skills
- Excellent interpersonal and conflict resolution skills
Preferred Skills & Qualifications:
- Minimum of one year as a contract specialist
- Federal Acquisition Certification in Contracting (FAC-C)
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.