Coordinator Job Description

Finding qualified, reliable individuals to join your staff is an essential step in growing your business. We’re here to make the hiring process as easy as possible for you. In this guide, we’ll cover all of the following:


WHAT TO INCLUDE IN A JOB DESCRIPTION

A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.

1. COMPANY OVERVIEW


Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?

Some useful things to include here are:

  • Core company values
  • Mission statement
  • Brief history of your organization
  • Anticipated growth
  • Business goals

 

2. JOB OVERVIEW


In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.

3. RESPONSIBILITIES


This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.

4. NECESSARY SKILLS & QUALIFICATIONS


List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.

5. PREFERRED SKILLS & QUALIFICATIONS


List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.

6. WORK ENVIRONMENT


Describe the environment in which the applicant would be spending most of their time. In this description, include information about:

  • Company culture
  • Pace of work
  • Amount of collaborative vs. independent activity
  • Who the employee will report to (or vice versa)

Coordinator Job Description

Below is our coordinator job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.

Coordinator Job Description

Job Overview:

Our coordinator needs to be attuned to the overall workings of our operations, spotting potential impediments to the workflow and adjusting as needed. They’ll need to be extremely detail oriented and skilled at taking on a variety of roles within the company. They may work with accounting one day to go over the budget and spend the next day researching appropriate vendors to ensure that everything comes together. They’ll also need to manage and direct staff according to project objectives. Coordinators are the eyes and ears of upper management, so they need to have strong relationships with leaders to ensure that everyone is on the same page.

Responsibilities:

  • Coordinating events and projects
  • Assigning tasks to staff according to objectives
  • Tracking and documenting expenditures
  • Adhering budgets and submitting approvals for any unforeseen costs
  • Understanding and enforcing safety protocols to ensure the well-being of staff
  • Preparing paperwork and compiling reports to provide evidence of ongoing trends
  • Working with vendors to ensure timely deliveries and repairs
  • Setting up and operating any necessary equipment or machinery
  • Scheduling and organizing meetings pertaining to specific projects

Necessary Skills & Qualifications:

  • At least 1 year of experience in a coordinator role
  • Excellent communication skills
  • Experience working with vendors and setting delivery schedules
  • Team player, ability to communicate with all departments
  • Ability to form strong relationships with clients, third-party companies, and leaders alike
  • Detail-oriented
  • Project management skills
  • High school diploma or equivalent

Preferred Skills & Qualifications:

  • Trade school background with project management specialty
  • Bachelor’s degree in Communications-related field
Recommended action box icon

Create a free account with ZipRecruiter to post this job description to their online job board.

Post to ZipRecruiter

3 STEPS TO TAKE WHEN HIRING EMPLOYEES

ENSURE LEGAL COMPLIANCE


Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.

SET UP PAYROLL


Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.

Recommended action box icon

We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.

Sign up now

ACQUIRE WORKERS' COMP INSURANCE


Workers’ compensation insurance provides financial and legal protection for your business and its employees.

Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.

Recommended action box icon

Find out how much the right insurance will cost you.

GET A QUOTE