A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our court clerk job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Court Clerk Job Description
Our court clerk is in charge of handling the many administrative duties of our court, including collecting court fees, filing paperwork, and recording appearances. They must be strong multi-taskers, able to switch gears at any moment. Our clerks are extremely mobile, often servicing several courtrooms on any given day. We need them to be detail-oriented and aware of their surroundings at all times and possess strong customer service skills. They’ll be a key point of contact for the public, explaining court procedures, answering general questions, and providing updates on individual cases.
- Set the calendars of judges and alert them of schedule changes
- Answer public questions and explain general court procedures
- Collect payments and retain receipts of all financial transactions
- Record official rulings and information, including court orders and case depositions
- Prepare and distribute court orders to appropriate parties
- Contact witnesses and attorneys to gather additional case information
- Swear in the appropriate parties
- List charges and document defendant pleas as needed
- Ensure all courtroom technology is functional and general administrative supplies are available
- Examine legal documents for authenticity and accuracy
- Follow safety protocol to promote proper courtroom security
Necessary Skills & Qualifications:
- High school diploma or equivalent
- Minimum of one year in a courtroom environment
- Understanding of courtroom etiquette
- Excellent organizational skills
- Strong written and verbal communication skills
- Experience drafting and issuing courtroom orders
- Ability to work with the general public and ensure their safety
Preferred Skills & Qualifications:
- Associate degree in court processes, business administration, or criminal justice
- Minimum of one year of experience as a paralegal
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.