A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our customer service trainer job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Customer Service Trainer Job Description
Our Customer Service Trainer is tasked with teaching representatives the skills they need to handle even the most heated conflicts. They should be equally comfortable leading groups as they are answering individual questions from our employees. We expect our trainer to be flexible enough to modify their curriculum to address specific needs. They should have a strong background in general conflict resolution and customer service while still being able to tailor their approach for different audiences and expectations. As our customers become savvier, we need our trainers to catapult our customer service ratings to a new level.
- Devise and schedule customer service curriculum for all representatives
- Modify lessons for new campaigns or events
- Teach employees how to resolve conflicts amicably
- Write training documents to enforce policies
- Augment presentations with appropriate videos, slides, and graphics
- Conduct role-playing scenarios for real-world experiences
- Identify and address problematic customer service trends
- Maintain updated records for all formal customer service documentation
- Research new developments in customer service
Necessary Skills & Qualifications:
- Bachelor’s degree in human resources or a business-related field
- Minimum of three years of experience in customer service
- Minimum of one year in a formal teaching or coaching role
- Experience creating formal multimedia presentations
- Familiarity with Learning Management Software (LMS)
- Excellent public speaking skills
Preferred Skills & Qualifications:
- Coaching or teaching certification
- Formal negotiation training
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.