A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our editorial assistant job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Editorial Assistant Job Description
Our editorial assistant will provide ongoing support to our editors based on their needs. They may be asked to fact check one day and write content the next. Editors may consult the editorial assistant if they need ideas for stories or if they have questions about available writers. We need the editorial assistant to be a proven multitasker with a passion for writing. They will learn more about the publishing world as they assist editors, curate content, and double-check sources.
- Assist editors by fact-checking, editing, and writing content
- Communicate updates and expectations to general staff
- Review content strategy to ensure it meets company standards
- Suggest changes or improvements to general processes
- Select story pitches and ideas that best fit content goals
- Ensure all content is accurate and grammatically correct
- Identify any instances of plagiarism and alert editors
- Perform administrative tasks as needed
Necessary Skills & Qualifications:
- Motivated and enthusiastic personality
- Passion for writing, editing, and fact-checking
- Excellent multi-tasker
- Outstanding organizational skills
- General understanding of content strategy
- Clear written and verbal communication
- Strong portfolio of writing samples
- High school diploma (or equivalent)
Preferred Skills & Qualifications:
- Bachelor’s degree in journalism, English, or communications
- At least 1-year experience in digital content management
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.