Executive Assistant Job Description

Finding qualified, reliable individuals to join your staff is an essential step in growing your business. We’re here to make the hiring process as easy as possible for you. In this guide, we’ll cover all of the following:


WHAT TO INCLUDE IN A JOB DESCRIPTION

A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.

1. COMPANY OVERVIEW


Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?

Some useful things to include here are:

  • Core company values
  • Mission statement
  • Brief history of your organization
  • Anticipated growth
  • Business goals

 

2. JOB OVERVIEW


In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.

3. RESPONSIBILITIES


This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.

4. NECESSARY SKILLS & QUALIFICATIONS


List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.

5. PREFERRED SKILLS & QUALIFICATIONS


List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.

6. WORK ENVIRONMENT


Describe the environment in which the applicant would be spending most of their time. In this description, include information about:

  • Company culture
  • Pace of work
  • Amount of collaborative vs. independent activity
  • Who the employee will report to (or vice versa)

Executive Assistant Job Description

Below is our executive assistant job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.

Executive Assistant Job Description

Job Overview:

Our organization is currently searching for an energetic and attentive individual for the position of Executive Assistant. This position requires excellent communication and organization skills as well as an attention to detail and the ability to creatively solve problems. In reporting directly to a top-level executive, you are also expected to exhibit an air of professionalism and discretion at all times.

Responsibilities:

  • Coordinating calendar events and entries
  • Overseeing the organization and operations of meetings and executive appearances
  • Acting as the liaison or direct contact to your executive
  • Managing and filtering incoming and outgoing messages over the phone, in text or email, or through any social media outlets
  • Arranging travel plans and modes of transportation
  • Contributing to the success of the organization through the strength of the executive office

Necessary Skills & Qualifications:

  • Extensive experience in an office or operational management, HR, personnel services, or other similar high-level business administrative positions
  • Excellent interpersonal and communication skills
  • Ability to manage numerous tasks at a high level
  • Ability to assume the role of ad-hoc voice for your executive charge
  • Proficiency in Mac and PC, various office software, using websites and social media platforms, and troubleshooting minor technical glitches
  • BS/BA in Business Management, Communications, or related field of study

Preferred Skills & Qualifications:

  • Able to work nights and weekends
  • Able to travel for work
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3 STEPS TO TAKE WHEN HIRING EMPLOYEES

ENSURE LEGAL COMPLIANCE


Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.

SET UP PAYROLL


Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.

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We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.

Sign up now

ACQUIRE WORKERS' COMP INSURANCE


Workers’ compensation insurance provides financial and legal protection for your business and its employees.

Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.

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Find out how much the right insurance will cost you.

GET A QUOTE