Facilities Manager Job Description

Finding qualified, reliable individuals to join your staff is an essential step in growing your business. We’re here to make the hiring process as easy as possible for you. In this guide, we’ll cover all of the following:


WHAT TO INCLUDE IN A JOB DESCRIPTION

A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.

1. COMPANY OVERVIEW


Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?

Some useful things to include here are:

  • Core company values
  • Mission statement
  • Brief history of your organization
  • Anticipated growth
  • Business goals

 

2. JOB OVERVIEW


In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.

3. RESPONSIBILITIES


This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.

4. NECESSARY SKILLS & QUALIFICATIONS


List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.

5. PREFERRED SKILLS & QUALIFICATIONS


List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.

6. WORK ENVIRONMENT


Describe the environment in which the applicant would be spending most of their time. In this description, include information about:

  • Company culture
  • Pace of work
  • Amount of collaborative vs. independent activity
  • Who the employee will report to (or vice versa)

Facilities Manager Job Description

Below is our facilities manager job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.

Facilities Manager Job Description

Job Overview:

Our facilities manager will maintain and improve our facilities. They play a major role in the security, safety, and overall experience of both employees and visitors on our grounds. They should have a strong sense of facility operations to ensure that everyone’s basic needs are met. We need our facilities manager to be exceptionally versatile on the job. They may be asked to negotiate contracts with our security team one day and oversee building projects or construction the next. They should have great people and organizational skills coupled with a can-do work ethic.

Responsibilities:

  • Oversee daily facility operations
  • Research and hire third-party vendors or contractors
  • Negotiate contract terms with all outside partners
  • Draft and manage facility budget
  • Ensure facilities meet federal and state safety regulations
  • Develop high-level solutions to increase facility efficiency
  • Assist with building projects, major equipment migrations, and renovations
  • Draft reports and present findings to senior management

Necessary Skills & Qualifications:

  • At least three years in facilities management
  • Efficient and practical mindset
  • Basic understanding of GAAP principles
  • Excellent negotiation skills
  • Strong leadership capabilities
  • Ability to work with multiple departments
  • General understanding of building regulations
  • Outstanding problem-solving and organizational skills
  • Clear written and verbal communication skills
  • Familiarity with building management software
  • High school diploma (or equivalent experience)

Preferred Skills & Qualifications:

  • Bachelor’s degree in a business-related discipline
  • CFM certification (or similar)
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3 STEPS TO TAKE WHEN HIRING EMPLOYEES

ENSURE LEGAL COMPLIANCE


Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.

SET UP PAYROLL


Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.

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We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.

Sign up now

ACQUIRE WORKERS' COMP INSURANCE


Workers’ compensation insurance provides financial and legal protection for your business and its employees.

Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.

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Find out how much the right insurance will cost you.

GET A QUOTE