A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our hospital administrator job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Hospital Administrator Job Description
For over thirty years, we have proudly served our community, offering exceptional medical care and the latest in health care advancements. We are currently seeking an experienced hospital administrator to run our downtown location. We need a strong and experienced leader to manage our large and dynamic staff of over 1,500 people.
- Supervise daily operations of the facility.
- Oversee and collaborate with upper management.
- Monitor the performance of all administrative staff.
- Create work schedules.
- Develop a budget, monitor expenses, and identify cost-effective alternatives when deemed necessary.
- Implement standard hiring and training procedures.
- Report quarterly and annual financials to the board of directors.
- Review all policies and procedures with an eye for improvement.
- Monitor inventory and purchase orders.
- Collaborate with the facilities management team on all ongoing maintenance needs.
- Resolve patient issues and concerns.
- Ensure the hospital remains in compliance with all healthcare regulations.
Necessary Skills & Qualifications:
- Bachelor’s degree in healthcare administration, business administration, or a related field
- Minimum of two years of proven work experience as a hospital administrator, medical office manager, or a similar role
- Extensive knowledge of medical terminology, standard hospital procedures, and evolving laws and regulations
- Experience working with database systems
- Familiarity with medical transcription and billing
- Basic knowledge of accounting
- Ability to supervise, train, and communicate with team members
- Strong time management and problem-solving skills
- Ability to pass a background check and drug screening
Preferred Skills & Qualifications:
- Minimum of four years of proven work experience as a hospital administrator, medical office manager or a similar role
- Fluency in Spanish
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.