WHAT TO INCLUDE IN A JOB DESCRIPTION
A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
HR Intern Job Description
Below is our HR intern job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
HR Intern Job Description
Our HR intern will help keep our department as organized and accurate as possible. We may ask them to update employee records, field phone calls from recruiters, and collect payroll data for further analysis. We need our intern to be organized, consistent, and ready for anything. They should have a strong understanding of how the department works in relation to other departments and third-party vendors. We look to our intern to improve the flow of our office, so they should feel comfortable suggesting how we can streamline our everyday processes.
- Update employee files (e.g., contact information, updated resumes, etc.)
- Provide applicant preliminary screening and prioritize candidates
- Facilitate accurate and timely communication with applicants
- Schedule and confirm interviews and confirm all relevant details
- Track and organize vacation day, time off, and sick leave data
- Update job listings and information, as needed
- Prepare and distribute monthly reports
- Ensure all departments are made aware of new employee policies
Necessary Skills & Qualifications:
- Strong organizational and communication skills (both written and verbal)
- Basic understanding of the hiring cycle
- Familiarity with general office technology
- Experience with general hiring regulations
- Team player who’s able to work with multiple departments
- Professional attitude and demeanor
- High school diploma or equivalent
Preferred Skills & Qualifications:
- Bachelor’s degree in human resources or business-related field
- Experience with ATS or resume databases
- Formal training or experience in hiring laws and regulations
Create a free account with ZipRecruiter to post this job description to their online job board.
3 STEPS TO TAKE WHEN HIRING EMPLOYEES
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.
Find out how much the right insurance will cost you.