A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our human resources manager job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Human Resources Manager Job Description
We are looking for a strong human resources manager with at least three years of HR experience. The ideal candidate possesses extensive knowledge of labor laws and advanced HR and leadership skills. Candidates must have a strong work ethic and the ability to excel in both a team and an autonomous environment. Our goals are to reduce churn rates and meet the organization’s fiscal goals while adhering to the company’s mission statement. Meeting these goals begins with you. As the HR leader, you will be provided with the tools and resources necessary to enhance employee engagement and productivity.
- Consulting with department heads to identify needs and preferred qualifications for hiring positions
- Interviewing applicants regarding their experience, education, and skills
- Verifying references and conducting background checks
- Educating applicants about job details, conditions, and benefits
- Collaborating with department heads regarding the hiring of qualified candidates
- Conducting new hire orientations
- Processing new hire paperwork
- Conducting exit interviews and processing employee termination
- Planning and coordinating the workforce to best use employees’ talents
- Coordinating annual benefits and ancillary open enrollment
- Resolving concerns and issues between management and workforce
- Advising management regarding policies (e.g. equal employment opportunity and sexual harassment)
- Ensuring compliance with all HR standards, processes and procedures; advising upper management of any compliance issues
- Directing disciplinary procedures
- Partnering with Payroll Administrator in all aspects of payroll, time, attendance, and reporting
- Overseeing management of HR database and records
- Preparing and analyzing headcount, churn rates, and other ad-hoc reporting
- Championing organization’s mission and core values
Necessary Skills & Qualifications:
- Minimum of a Bachelor's degree or 4+ years experience in related position
- Expert knowledge of ADP HRIS/Payroll
- Knowledge of administering FMLA, Leaves of Absence, ADA, Workers Compensation, COBRA, FLSA, and other employment-related laws
- Ability to work a flexible schedule, which may include nights and weekends
- Detail-oriented; ability to work with a sense of urgency to resolve issues efficiently
- Prior experience in the administration of benefits and other Human Resources programs
- Proficiency in Microsoft Word, Excel, and PowerPoint, as well as database management and record keeping
- A high level of professionalism; strong verbal and written communication skills
- Proven experience practicing a high level of confidentiality and discretion
Preferred Skills & Qualifications:
- Professional in Human Resources (PHR) or SHRM-CP certification
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.