A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our legal secretary job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Legal Secretary Job Description
Our growing firm is looking for a Legal Secretary to help streamline the office’s daily tasks. For long-term success, candidates must be organized and trustworthy, eager to take on the challenges that come up in a busy law firm. In this role, you will be expected to conduct research in support of current cases, handle light clerical duties, and nurture client relationships. If you possess the required experience and are up for the challenge of helping us gain organizational efficiency, contact us today for an interview.
- Perform administrative support for two attorneys
- Greet visitors and screen potential new clients
- Answer and direct incoming phone calls and respond to emails
- Prepare client forms
- Communicate with firm partners, colleagues, clients, and witnesses
- Prepare case briefs and write synopses of testimony, depositions, and contracts
- Conduct thorough research as assigned by attorneys (e.g. client details, legal documentation, laws, and court decisions)
- Prepare and file legal documents (e.g. petitions, motions, pretrial agreements, and appeals)
- Attend meetings and trials and type notes/minutes
- Communicate with court officials and opposing counsel, as directed by attornies
- Manage firm and attorney calendars to ensure all deadlines are met
- Maintain organized files, including all documents and correspondence
- Track attorney time and handle all billing
- Preserve an updated case record system
Necessary Skills & Qualifications:
- Associate’s degree or vocational training in business administration, criminal justice administration, legal administration, or a related field
- Minimum of one year of experience as a legal secretary
- Knowledge of court proceedings, legal terminology, and the court system
- Strong written and verbal communication skills
- Ability to interact and communicate professionally with a diverse audience
- Ability to multitask and work in a high-pressure atmosphere under tight deadlines
- Excellent research skills
- Strong typing and computer skills
- Experience with data management software
- Demonstrated ability to maintain client confidentiality and ethical conduct
- Professional appearance and demeanor
Preferred Skills & Qualifications:
- Legal secretary certification from the National Association of Legal Secretaries or Legal Secretaries International, Inc.
- Ability to work a flexible schedule
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.