A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our parole officer job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Parole Officer Job Description
We seek a parole officer to fill an immediate full-time position. An inmate’s transition from prison back into regular society is often challenging. Our parole officers play an integral role in the rehabilitation process, offering advice regarding job searches and living a drug-free life. To be effective in this position, you must be detail-oriented and possess the ability to successfully juggle a heavy caseload. Time management is of the utmost importance, as your days will be divided between administrative duties and traveling to meet with your parolees. If you are passionate about helping others and enjoy working in an environment where no two days are alike, we want to meet you and discuss this position further.
- Meet with newly assigned parolees, prior to their release, to determine a plan of action
- Supervise recently released parolees’ integration back into society
- Offer advice and counseling, ensuring parolees remain on track and out of trouble
- Assist each parolee in their job hunt
- Communicate regularly with parolees and their family members and employers, ensuring everyone understands the rules and what is expected from them by when
- Maintain detailed and accurate records regarding parolees’ progress
- Analyze collected data to monitor parolees’ progress, making recommendations when necessary
- Meet with individuals who frequently come in contact with parolees to determine each parolee’s progress; identify and address any issues
- Use your findings to make recommendations to the court regarding each parolee’s release from parole
Necessary Skills & Qualifications:
- Completion of the basic recruit training course and a passing grade on the state officer certification examination
- Up-to-date on additional training hours and continuing education
- Current firearm certification
- Strong communication skills, with the ability to speak firmly and directly when necessary
- Patient, encouraging, and understanding demeanor
- Well-versed in federal, state, and local laws and regulations
- Ability to work independently while juggling a very heavy caseload
- Ability to administer drug tests
- Detail-oriented and adept at maintaining accurate case files
Preferred Skills & Qualifications:
- Bachelor’s degree in psychology a plus
- Must be at least 19 years old
- Must be a U.S. citizen
- Must have a valid state driver’s license
- Ability to pass a background check and drug screening
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.