WHAT TO INCLUDE IN A JOB DESCRIPTION
A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Probation Officer Job Description
Below is our probation officer job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Probation Officer Job Description
Our county court is hiring a probation officer to manage the juvenile department. In this full-time position, you will work closely with the district’s juvenile offenders. As part of the probation officer’s case management duties, the individual will need to enforce the terms of the youths’ probation and work to ensure rehabilitation. Our ideal candidate is firm, yet compassionate, and dedicated to making a difference in their charges’ lives.
- Meeting with juveniles regularly to ensure that they are meeting the terms of their probation (perform drug screening, review probationary requirements, review school records, etc.)
- Fostering a rapport with the juveniles and communicating regularly with involved family members to identify any additional needs
- Counseling charges regarding any issues they might be facing and providing additional information that might assist them in the rehabilitation process
- Reporting any issues or delinquencies immediately and working with the supervising officer to determine next steps
Necessary Skills & Qualifications:
- Bachelor’s degree in Criminology, Criminal Justice, or a related field
- 3+ years of proven experience in law enforcement, probation, or case management
- Ability to pass background and sex offender registry checks and drug screening
- Excellent interpersonal and communication skills; the ability to command and inspire an audience
- Ability to successfully manage schedule, instilling the importance of time management in others
- Proven networking skills
- Valid driver’s license
- Reliable transportation
Preferred Skills & Qualifications:
- Experience working with at-risk youth
Create a free account with ZipRecruiter to post this job description to their online job board.Post to ZipRecruiter
3 STEPS TO TAKE WHEN HIRING EMPLOYEES
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.
Find out how much the right insurance will cost you.GET A QUOTE