A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our recruiting coordinator job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Recruiting Coordinator Job Description
Our recruiting coordinator will play a pivotal role in finding candidates that best meet our company’s culture and objectives. They will source passive candidates, identify key skills, and build a contact list the company can use to quickly fill positions with the right people. We need our coordinator to build strong relationships with the hiring managers that dictate our current future goals. They should feel comfortable screening candidates, arranging interviews, and tracking the hiring process at every step of the way.
- Working with hiring managers to determine company hiring needs
- Developing recruitment objectives and process
- Creating a shortlist of candidates for relevant positions
- Ensuring that all candidate information is thoroughly reviewed and verified
- Using talent networks to build a list of candidates
- Sourcing new talent from a variety of places (social media, direct postings, etc.)
- Ensuring that all privacy and hiring regulations are being followed
- Tracking key metrics ( time to hire, first-year attrition, etc.) and adjusting the recruitment process as needed
- Running reports and presenting findings to management
Necessary Skills & Qualifications:
- At least 1 year of experience in a recruiting role
- Strong understanding of hiring technology, including ATS and resume databases
- Experience with general employer marketing and branding strategies
- Proven success in sourcing candidates
- Outstanding multi-tasking abilities
- Basic understanding of HR laws
- Clear written and verbal communication
- High school diploma (or equivalent)
Preferred Skills & Qualifications:
- Formal legal training in HR laws
- Industry certifications in recruitment marketing
- Bachelor’s degree in HR, communications, or a business-related field
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.