Virginia Labor Law Posters

Employers are required to display both state and federal labor and employment posters. This means that employers must post certain notices in their workplaces so employees have access to information about the applicable labor laws. These posters, also known as workplace postings or workplace compliance posters, can be downloaded for free from our website.


Posting Requirements

The type of posters you are required to post will be determined by:

  • The nature of your business
  • The number of employees
  • The primary language spoken by your employees
  • Whether you employ people with disabilities
  • Whether you employ minors

All notices must be posted in a conspicuous place so that they can be seen and read by employees. Failure to post notices can result in stiff penalties and possible fines. 

Don't forget to visit our federal poster page to see if you require additional federal posters specific to your organization.

Mandatory for All Virginia Employers

Virginia Occupational Safety and Health Act (VOSH)

Virginia’s “Job Safety and Health Protection” Poster provides details about how employers and employees can help maintain safe and healthful work conditions.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All VA Employers.

[English] [Spanish]

Unemployment Insurance

Virginia’s “Unemployment Insurance” Poster states that employers' taxes are deposited in a trust fund from which unemployment insurance benefits are paid.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All VA Employers.

[English] [Spanish]

Virginia Workers' Compensation

Virginia’s “Workers’ Compensation” Poster informs employers and employees of their responsibilities in the event of a work-related injury or occupational disease.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All VA Employers.

[English]

Life's a Little Easier with EITC

The “Life’s a Little Easier with EITC” Poster informs employees of how to qualify and file for a federal tax return to get earned income tax credit.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All VA Employers.

[English]

Virginia Indoor Clean Air Act

The "Virginia Indoor Clean Air Act" prohibits smoking in various places. Specifically:

  • elevators;
  • public school buses;
  • the interior of any public elementary, intermediate, and secondary school;
  • hospital emergency rooms;
  • local or district health departments;
  • polling rooms;
  • indoor service lines and cashier lines;
  • public restrooms in any building owned or leased by the Commonwealth;
  • the interior of a child day center;
  • public restrooms of health care facilities. 

The Code of Virginia states that any person who controls any building or area where smoking is regulated by an ordinance must conspicuously post “Smoking Permitted” signs, “No Smoking” signs, or “No-Smoking Section Available” signs.”

Required for: All VA Employers. 

Federally Mandated

Equal Employment Opportunity is the Law

Executive Order 11246 (E.O. 11246), also known as the “Equal Employment Opportunity is the Law” Poster prohibits certain Federal contractors and subcontractors from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin. Additionally, it protects applicants and employees from discriminatory discipline, including firing, for asking about, discussing, or disclosing their pay or the pay of their co-workers. E.O. 11246 also requires covered government contractors to take affirmative action to ensure that equal opportunity is provided in all aspects of employment.

Post copies of the poster, supplement, and provision in conspicuous places available to employees, applicants for employment, and send to representatives of labor organizations with which there is a collective bargaining agreement.

Required for: VA Employers with 15 or more employees.

[English] [Spanish] [Chinese] [Arabic]

Employee Rights Under the Fair Labor Standards Act

The "Employee Rights Under the Fair Labor Standards" Poster establishes minimum wage, overtime pay, recordkeeping, and youth employment standards affecting full-time and part-time workers in the private sector and in federal, state, and local governments. The FLSA requires employers to pay covered nonexempt employees a minimum wage of not less than $7.25 per hour.

The poster must be posted in a conspicuous area on the employer's premises where employees can readily see it.

Required for: All VA Employers.

Large Posters: [English] [Spanish] [Chinese] [Russian] [Thai] [Hmong] [Vietnamese] [Korean] [Polish]

Small Posters: [English] [Spanish]

Employee Polygraph Protection Act

The "Employee Polygraph Protection Act" (EPPA) generally prevents private sector employers from using lie detector tests, either for pre-employment screening or during the course of employment, with certain exceptions. Employers generally may not require or request any employee or job applicant to take a lie detector test, or discharge, discipline, or discriminate against an employee or job applicant for refusing to take a test.

EPPA excludes federal, state, and local government agencies from the Act's coverage, with respect to public employees. Lie detector tests may also be administered by the Federal Government to employees of Federal contractors engaged in national security intelligence or counterintelligence functions.  

The poster must be posted in a conspicuous area on the employer's premises where employees and applicants for employment can readily see it.

Required for: All VA Employers.

[English] [Spanish]

Family and Medical Leave Act

The “Family and Medical Leave Act” entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.

The poster must be posted in a conspicuous area on the employer's premises where employees and applicants for employment can readily see it. It may also be posted electronically if all other requirements have been met, but the electronic posting can not replace the physical posters. 

Required for: All VA Employers.

[English] [Spanish]

Mandatory for Some Virginia Employers

Human Trafficking

Virginia’s “Look Below the Surface: Human Trafficking is Modern Day Slavery” Poster informs people of what constitutes human trafficking and what the contact information is for the National Human Trafficking Hotline.

The poster must be posted in a conspicuous area on the employer’s premises where employees and customers can readily see it.

Required for: VA Adult Entertainment Businesses and Truck Stops.

[English] [Spanish]

This Organization Participates in E-Verify

The “This Organization Participates in E-Verify” Poster informs employees that this employer will provide the federal government with employees’ Form I-9 information to confirm that they are authorized to work in the U.S. 

This notice must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All VA Employers who participate in E-Verify.

[English/Spanish]

If You Have the Right to Work Don’t Let Anyone Take it Away

The “If You Have the Right to Work Don’t Let Anyone Take it Away” Poster from the Department of Justice informs employees that if they have the skills, experience, and legal right to work, their citizenship or immigration status shouldn’t merit discrimination in the workplace. This poster also provides contact information for the Immigrant and Employee Rights Section (IER).  

This notice must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All VA Employers who participate in E-Verify.

[English] [Spanish]

Recommended

IRS Withholding Notice

Publication 213, the “IRS Withholding Notice”, is a bulletin board poster advising workers to consider whether they need to file a new Form W-4 with their employer, including options that would affect that decision like marriage or divorce, changing your name, gaining or losing a dependent, or changes to your income. 

This is a recommended poster only.

[English]