How to Choose a Registered Agent For Your North Carolina Nonprofit
North Carolina nonprofit organizations will likely need to appoint and retain a registered agent.
A registered agent receives all official paperwork from the State of North Carolina, they also receive any service of process a business may be served in a lawsuit.
Choosing a registered agent for your 501(c)(3) nonprofit is the second step in our complete guide, How to Start a Nonprofit in North Carolina.
Recommended: Get a free year of reliable registered agent services when you form your nonprofit with Northwest ($29 plus state fees).
What Is a North Carolina Registered Agent?
Chapter 55D of the North Carolina General Statutes, Section 55D-30, defines registered agents in the following way:
(a) Each domestic corporation, nonprofit corporation, limited liability company, limited partnership, and limited liability partnership, each foreign limited liability partnership maintaining a statement of foreign registration, and each foreign corporation, nonprofit corporation, limited liability company, and limited partnership authorized to transact business or conduct affairs in this State must continuously maintain in this State:
(1) A registered office that may be the same as any of its places of business or any place where it conducts affairs; and
(2) A registered agent, who must be:
- An individual who resides in this State and whose business office is identical with the registered office;
- A domestic corporation, nonprofit corporation, or limited liability company whose business office is identical with the registered office; or
- A foreign corporation, foreign nonprofit corporation, or foreign limited liability company authorized to transact business or conduct affairs in this State whose business office is identical with the registered office.
(b) The sole duty of the registered agent to the entity is to forward to the entity at its last known address any notice, process, or demand that is served on the registered agent.
Putting It Into Practice
A registered agent is a professional who will serve as your organization’s representative to the North Carolina Secretary of State while you operate your business. Some states refer to registered agents as resident agents, statutory agents, or service of process agents.
Your registered agent typically will receive correspondence, such as compliance information and tax notifications, on behalf of your organization. Registered agents also are in charge of accepting service of process documents. This simply means your registered agent will accept the legal summons and documents on your nonprofit’s behalf in the event someone sues your nonprofit.
In North Carolina, the requirements for registered agents include:
- They may be domestic or foreign individuals or business entities.
- Individuals must be North Carolina residents that are at least 18 years of age.
- Business entities must be registered to operate in North Carolina.
- They must have a physical address (not just a P.O. box) in North Carolina.
- They must always be available at said physical address during regular business hours.
Can I Be My Own Registered Agent in North Carolina?
Any individual can serve as your nonprofit’s registered agent as long as they meet the requirements listed above. You may choose to act as your nonprofit’s registered agent; you may also select a member of your board of directors or a reliable friend.
If you choose to act as your organization’s registered agent, you must understand the importance of this position. If you miss a filing deadline or lose a document, you could put your nonprofit’s compliance status at risk and the Secretary of State could revoke your nonprofit’s corporation status.
Many nonprofits and other businesses choose to hire a professional registered agent service to ensure their organization remains in compliance at all times.
Should My Nonprofit Use a North Carolina Registered Agent Service?
Before you decide to hire a North Carolina registered agent service, be sure to consider the advantages and disadvantages of this approach.
You might consider hiring a registered agent service for your nonprofit organization for several reasons. Specifically, this approach can:
- Save You Time: When you first start your North Carolina nonprofit, you need to focus on doing everything you can to make it successful. Hiring a professional registered agent service will allow you to focus on what’s important while the registered agent takes care of all incoming mail and official notices. In addition, they’ll often remind you of upcoming important filings or deadlines.
- Protect Your Personal Privacy and Your Business’s Reputation: Unfortunately, at some point in time, your organization may face a lawsuit. When you hire a professional registered agent service, all service of process notices will be delivered to a business address. If you act as your own registered agent, law enforcement agents could deliver these notices to your home or your place of work, depending on the address on file.
In addition to protecting your privacy and your business’s reputation, registered agent services are accustomed to receiving and properly handling this legal paperwork. This will help ensure your organization doesn’t lose a lawsuit on a technicality because you forgot to file something on time or you mishandled something due to not knowing how the legal system works.
- Ensure Prompt Handling of Your Business Mail: Because a registered agent service’s primary job is to serve as a registered agent for a number of organizations, you can be sure they’ll address any mail they receive promptly. In addition, they’ll be available during their normal business hours to answer any questions you might have about these documents.
- Keep Your Nonprofit Compliant: You must ensure your nonprofit remains compliant with the requirements set forth by the State of North Carolina and the federal government (if you successfully apply for 501(c)(3) status). Hiring a registered agent service will help ensure you don’t miss a single filing.
- Offer Convenience: Registered agents are required to be present at their listed address during business hours. That means hiring a registered agent service will allow you to take off work as needed and choose a flexible working schedule if desired.
- Provide National Support: If you think you may want to grow your organization nationally, choose a national registered agent service so it can continue to support you as your business grows.
The only disadvantage of hiring a registered agent service is that it costs money, whereas you could act as your own registered agent for free.
Do I Need to Hire a Professional Registered Agent Service?
While hiring a professional registered agent service can be a great idea for several reasons, it becomes essential in some situations. If you answer “yes” to any of the following questions, you should hire a registered agent service for your nonprofit.
- Does your nonprofit keep irregular business hours? As previously noted, your nonprofit’s registered agent must be available at their listed address during standard business hours. If your nonprofit’s operating hours fall outside the standard 9-to-5, you’ll need to hire a registered agent service.
- Do you live out of state? Your nonprofit’s registered agent must be a resident of the state in which your nonprofit is incorporated. If you're not a North Carolina resident, you’ll need to hire a North Carolina registered agent to represent your nonprofit.
- Is your nonprofit located in multiple states — or will it be in the future? If your nonprofit currently operates in multiple states — or has plans to do so — you must appoint a registered agent in every state in which it will operate. Because you obviously can’t be in two places at once, it’s essential that you hire a registered agent service.
- Will you operate without a physical address? If you plan to solely operate your nonprofit online, or without a physical address, you won’t have a business address to list on your Articles of Incorporation and other important legal documents. By hiring a professional registered agent service, you can list their agency’s physical address on all documents.
How Do I Choose a Registered Agent in North Carolina?
You must select a registered agent for your North Carolina nonprofit when you file your nonprofit’s Articles of Incorporation. The Articles of Incorporation is the primary nonprofit formation document in North Carolina.
Nominating a Registered Agent Online
North Carolina offers two online filing options for its Articles of Incorporation. You can either fill out a PDF form and upload it to the Secretary of State website, or you can use the state’s business creation wizard.
Both options are available on the North Carolina Secretary of State website, where you can also pay the $60 filing fee. When you complete the Articles of Incorporation online, you’ll be able to nominate your nonprofit’s registered agent.
Nominating a Registered Agent by Mail or in Person
To form your North Carolina nonprofit by mail or in person, download Form N-01 - Articles of Incorporation, fill it out in its entirety, and submit it along with the $60 filing fee to the North Carolina Secretary of State. You will list your registered agent’s name and contact details in sections 3 and 4.
How Do I Change My Nonprofit’s Registered Agent in North Carolina?
North Carolina General Statutes Section 55D-31 mandates the following for any change of registered agent by a nonprofit entity:
(a) An entity required to maintain a registered office and registered agent under G.S. 55D-30 may change its registered office or registered agent by delivering to the Secretary of State for filing a statement of change that sets forth all of the following:
(1) The name of the entity.
(2) The street address, and the mailing address if different from the street address, of its current registered office, and the county in which it is located.
(3) If the address of the entity's registered office is to be changed, the street address, and the mailing address if different from the street address, of the new registered office, and the county in which it is located.
(4) The name of its current registered agent.
(5) If the current registered agent is to be changed, the name of the new registered agent and the new agent's written consent (either on the statement or attached to it) to the appointment.
(6) That after the change or changes are made, the addresses of its registered office and the business office of its registered agent will be identical.
Putting It Into Practice
To legally change your North Carolina nonprofit’s registered agent, simply fill out Form BE-06 - Statement of Change of Registered Agent and submit it to the North Carolina Secretary of State along with the $5 filing fee.
When working in a nonprofit environment, you have more important things to focus on than checking the mail, filing legal documents, and worrying about remembering compliance deadlines. That’s what a registered agent can do for you. When you hire a professional registered agent service, you can leave these tasks in their capable hands and truly focus on what matters most to your organization.
Frequently Asked Questions
In the state of North Carolina, anyone 18 years or older may serve as your nonprofit’s registered agent as long as they’re a state resident and available at their listed address during standard business hours during the week. We do, however, recommend all nonprofits use a registered agent service.
Although using a registered agent service can cost your nonprofit between $50 and $300 per year, it will save you time, money, and stress in the long run.
Changing your North Carolina nonprofit’s registered agent with the Secretary of State costs $5.
A statutory agent is another name for a registered agent.
A resident agent is another name for a registered agent.
A service of process agent is another name for a registered agent.
Service of process simply means receiving legal documents, such as a court summons. A court summons is a document that requires a representative of your organization to appear before a judge because of a pending lawsuit.
Most states require nonprofit owners to provide their nonprofit’s registered agent’s name and address when forming your nonprofit. In some states, you will be asked whether you are electing a commercial or noncommercial registered agent. Some states refer to professional registered agents as commercial agents and individual agents as noncommercial.