New York Labor Law Posters

Employers are required to display both state and federal labor and employment posters. This means that employers must post certain notices in their workplaces so employees have access to information about the applicable labor laws. These posters, also known as workplace postings or workplace compliance posters, can be downloaded for free from our website.


Posting Requirements

The type of posters you are required to post will be determined by:

  • The nature of your business
  • The number of employees
  • The primary language spoken by your employees
  • Whether you employ people with disabilities
  • Whether you employ minors

All notices must be posted in a conspicuous place so that they can be seen and read by employees. Failure to post notices can result in stiff penalties and possible fines. 

Don't forget to visit our federal poster page to see if you require additional federal posters specific to your organization.

Mandatory for All New York Employers

New York Minimum Wage Law

The “New York Minimum Wage Law” Poster states the minimum wage corresponding to the number of employees in a company.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

Notice of Pay

Every employer shall provide to its employees in writing, in English and in the primary language of the employee, a notice containing their rate of pay and pay day.

Required for: All NY Employers.

Deductions from Wages

The “Deductions from Wages” Poster informs employees of which deductions can be taken from their wages legally.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

Tip Appropriation

The “Tip Appropriation” Poster states that no employer or his agent or an officer or agent of any corporation, or any other person shall demand or accept, directly or indirectly, any part of the gratuities, received by an employee, or retain any part of a gratuity or of any charge purported to be a gratuity for an employee.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

New York Child Labor Law

New York Child Labor Law mandates that a “Permitted Working Hours for Minors Under 18 Years of Age” Schedule be posted in a conspicuous area on the employer’s premises.

The schedule sets forth the hours minors start and end work and time allotted for meals. The hours of work can be changed, as long as the changes are posted on the schedule. Minors may work only on the days and at the times posted on the schedule.

If minors are present at other times or if no schedule is posted, it is a violation of the Child Labor Law.

Required for: All NY Employers.

Equal Pay Provision of the New York State Labor Law

The “Equal Pay Provision of the New York State Labor Law” Poster states that no employer shall pay an employee at a rate less than the rate at which an employee of the opposite sex is paid for equal work performed in the same establishment.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

Discrimination

New York’s “Discrimination” Poster states that advertising and applications relating to employment, real estate, places of public accommodation and credit transactinos may not express any discrimination in the state of New York.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers, Employment Agencies, Labor Organizations, and Apprenticeship Training Programs.

[English/Spanish]

Sexual Harassment Prevention Policy

New York Law states that every employer shall provide its employees, in writing, a copy of their Sexual Harassment Prevention Policy. This policy is to include annual sexual harassment prevention training.

Required for: All NY Employers.

New York Nursing Mothers Act

The “New York Nursing Mothers Act” Poster describes the rights of nursing mothers to express breast milk without the fear of facing discrimination in the workplace.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

Notices of Compliance for Workers' Compensation and for Disability Benefits

The “Notices of Compliance for Workers’ Compensation and for Disability Benefits” informs employees of their rights regarding workers’ compensation and disability benefits in the case of a work-related injury or occupational disease.

The notices must be posted in a conspicuous area on the employer’s premises where employees can readily see it. The employer’s insurance carrier will supply both notices.

Required for: All NY Employers.

Unemployment Insurance

Complete this form if you would like to order the “Unemployment Insurance Notice to Employees” (IA 133) Poster, which informs employees that their employer is covered under unemployment insurance. The poster is available in various languages.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

Fringe Benefits and Hours

The “Fringe Benefits and Hours” Poster describes fringe benefits due to employees such as sick leave, vacation, personal leave, holidays and hours.

Every employer shall notify his employees in writing or by publicly posting the employer’s policy on sick leave, vacation, personal leave, holidays and hours. The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

You Have a Right to Know

New York’s “You Have a Right to Know” Poster states that employers must inform employees of the health effects and hazards of toxic substances at worksites.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

New York Clean Indoor Air Act

The “New York Clean Indoor Air Act” prohibits smoking and vaping in almost all public and private indoor workplaces, including restaurants and bars, to protect workers and the public from exposure to harmful secondhand tobacco smoke and vaping aerosols.

Smoking and vaping are permitted in the following areas or businesses:

  • Private homes and residences when not used for daycare;
  • Private automobiles;
  • Hotel or motel rooms rented to one or more guests;
  • Retail tobacco businesses where the primary activity is the retail sale of tobacco products and accessories, and the sale of other products is merely incidental;
  • Retail electronic cigarette stores (vaping only);
  • Membership associations where all duties related to the operation of the association are performed by member volunteers who are not compensated in any manner;
  • Cigar bars in existence prior to January 1, 2003, where 10% or more of total annual gross income is from the sale of tobacco products; and
  • Up to 25% of seating in outdoor areas of restaurants with no roof or ceiling enclosure. This area must be at least three feet away from the nonsmoking area.

Both the smoking/vaping and nonsmoking areas must be clearly designated with signs.

Download the relevant signs to your business by going to the New York Department of Health.

Required for: All NY Employers.

New York Correction Law Article 23-A

The “New York Correction Law Article 23-A” regards the employment of people with a criminal conviction.

The article must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers.

[English]

Federally Mandated

Equal Employment Opportunity is the Law

Executive Order 11246 (E.O. 11246), also known as the “Equal Employment Opportunity is the Law” Poster prohibits certain Federal contractors and subcontractors from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin. Additionally, it protects applicants and employees from discriminatory discipline, including firing, for asking about, discussing, or disclosing their pay or the pay of their co-workers. E.O. 11246 also requires covered government contractors to take affirmative action to ensure that equal opportunity is provided in all aspects of employment.

Post copies of the poster, supplement, and provision in conspicuous places available to employees, applicants for employment, and send to representatives of labor organizations with which there is a collective bargaining agreement.

Required for: NY Employers with 15 or more employees.

[English] [Spanish] [Chinese] [Arabic]

Employee Rights Under the Fair Labor Standards Act

The "Employee Rights Under the Fair Labor Standards" Poster establishes minimum wage, overtime pay, recordkeeping, and youth employment standards affecting full-time and part-time workers in the private sector and in federal, state, and local governments. The FLSA requires employers to pay covered nonexempt employees a minimum wage of not less than $7.25 per hour.
The poster must be posted in a conspicuous area on the employer's premises where employees can readily see it.

Required for: All NY Employers.

Large Posters: [English] [Spanish] [Chinese] [Russian] [Thai] [Hmong] [Vietnamese] [Korean] [Polish]

Small Posters: [English] [Spanish]

Employee Polygraph Protection Act

The "Employee Polygraph Protection Act" (EPPA) generally prevents private sector employers from using lie detector tests, either for pre-employment screening or during the course of employment, with certain exceptions. Employers generally may not require or request any employee or job applicant to take a lie detector test, or discharge, discipline, or discriminate against an employee or job applicant for refusing to take a test.

EPPA excludes federal, state, and local government agencies from the Act's coverage, with respect to public employees. Lie detector tests may also be administered by the Federal Government to employees of Federal contractors engaged in national security intelligence or counterintelligence functions.  

The poster must be posted in a conspicuous area on the employer's premises where employees and applicants for employment can readily see it.

Required for: All NY Employers.

[English] [Spanish]

Family and Medical Leave Act

The “Family and Medical Leave Act” entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.

The poster must be posted in a conspicuous area on the employer's premises where employees and applicants for employment can readily see it. It may also be posted electronically if all other requirements have been met, but the electronic posting can not replace the physical posters. 

Required for: All NY Employers.

[English] [Spanish]

USERRA - Uniformed Services Employment and Reemployment Rights Act

Employers are required to provide to persons entitled to the rights and benefits under the Uniformed Services Employment and Reemployment Rights Act (USERRA), a notice of the rights, benefits, and obligations of such persons and such employers under USERRA. 

Employers may provide the notice, "Your Rights Under USERRA", by posting it where employee notices are customarily placed. However, employers are free to provide the notice to employees in other ways that will minimize costs if the full text of the notice is provided (e.g., by handing or mailing out the notice, or distributing the notice via electronic mail).

Required for: All NY Employers.

[English]

Mandatory for Some New York Employers

Pregnancy Employment Poster

The “Pregnancy Employment” Poster describes how the New York City Human Rights Law protects against pregnancy discrimination in the workplace.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: Employers with four or more employees in New York City, New York.

[English] [Spanish]

Single-Sex Facilities Policy

The “Single-Sex Facilities Policy” Poster states that Executive Order 16 requires all City agencies to ensure that City employees and members of the public have access to single-sex facilities such as bathrooms and locker rooms in City buildings and areas consistent with their gender identity or expression without being required to show identification, medical documentation, or any other form of proof or verification of gender.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: Public Agencies in New York City, New York.

[English]

Construction Industry Fair Play Act

The “Construction Industry Fair Play Act” Poster states that it is against the law for an employer to misclassify employees as independent contractors or pay employees off the books. It also describes employee rights in the construction industry.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: NY Construction Industry Employers.

[English] [Spanish]

Prevailing Wage Rates

The current Prevailing Rate Schedule for contractors and subcontractors is a schedule of wages relevant to the workers being employed on the work site.

The current Prevailing Rate Schedule must be:

  • Posted on the site of the public work project where workers can see and access it
  • Encased in, or made of, weatherproof materials
  • Titled "PREVAILING RATE OF WAGES" in letters at least 2" x 2".

View the applicable prevailing wage rate for your worksite.

Required for: NY Contractors and Subcontractors.

Public Work Project

The “Public Work Project” Notice must be posted at public work project sites and states that workers, laborers, or mechanics employed at said sites are entitled to receive the prevailing wage and supplements rate for the classification at which they are working.

The notice must be posted at the start of every public work contract on each job site.

Required for: NY Contractors and Subcontractors.

[English]

Nurse Coverage Plan

Health Care Employers are required to make their Nurse Coverage Plan available to all nursing staff by posting in a location accessible to all nursing staff, or using any means to make it available to all nursing staff.

Required for: NY Health Care Employers.

You Have a Right to Temporary Changes to Your Work Schedule

The “You Have a Right to Temporary Changes to Your Work Schedule” Poster states that under NYC’s Temporary Schedule Change Law, covered employees have a right to temporary changes to their work schedule for certain “personal events.”

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All Employers operating in New York City, New York.

[English]

You Have a Right to Make Contributions to Nonprofits Through Your Employer

The “You Have a Right to Make Contributions to Nonprofits Through Your Employer” Poster states that under NYC’s Fast Food Deductions Law, fast food employers must honor employee requests to deduct voluntary payments from their paychecks to send to nonprofits that have a registration letter from the NYC Department of Consumer Affairs (DCA).

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All Employers operating in New York City, New York.

[English] [Spanish] [Chinese] [Korean]

You Have a Right to a Predictable Work Schedule

The “You Have a Right to a Predictable Work Schedule” Poster states that under NYC’s Fair Workweek Law, certain retail employers must give their employees predictable work schedules.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: Retail business that primarily sells consumer goods and employs at least 20 workers in New York City, New York.

[English] [Spanish] [Chinese] [Korean]

Stop Sexual Harassment Act Notice

The “Stop Sexual Harassment” Notice describes the New York Human Rights Law.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it. The poster must be displayed in both English and Spanish.

Required for: All Employers operating in New York City, New York.

[English] [Spanish]

Westchester County Earned Sick Leave

The “Westchester County Earned Sick Leave” Poster describes the county’s Earned Sick Leave Law.

Employers covered by Earned Sick Leave Law must give written notice to new employees when they begin employment and to existing covered employees by July 10, 2019.

Covered employers must also display a copy of the Earned Sick Leave Law and a poster in a conspicuous location accessible to employees.

Required for: All employers operating in Westchester County, New York.

[Poster - English

[A Copy of the Earned Sick Leave Law]

Westchester County Safe Leave

The “Westchester County Safe Leave” Poster states that under Westchester County’s Safe Time Leave Law, covered employees have the right to use paid leave to attend or testify in criminal or civil court proceedings relating to domestic violence or human trafficking or to move to a safe location.

At the commencement of employment or within 90 days of the effective date of this law, whichever is later, all employers shall give employees a copy of the Safe Time Leave Law and written notice of how the law applies to that employee.

Employers shall display a copy of the Safe Time Leave Law and a poster in English, Spanish and any other language deemed appropriate by the County of Westchester, in a conspicuous location accessible to the employee.

Required for: All employers operating in Westchester County, New York.

[Poster - English] [Poster - Spanish]

[A Copy of the Safe Leave Law]

Food Allergy Poster

The “Food Allergy” Poster describes the 8 most common allergy-causing foods and how employees can work with the customer's needs.

You can receive this poster free of charge by calling 311.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: Restaurant Industry in New York City, New York.

Choking First Aid Poster

The “Choking First Aid” Poster describes what to do in the event of a choking attack.

You can receive this poster free of charge by calling 311.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: Restaurant Industry in New York City, New York.

Alcohol Pregnancy Warning

The “Alcohol Pregnancy Warning” is a warning to pregnant women about the risks associated with drinking while pregnant.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: Restaurant Industry in New York City, New York.

[English]

Rules for Outdoor Dining with Dogs

The “Rules for Outdoor Dining with Dogs” Poster lists the rules for having dogs sit with their owners in an outdoor dining area.

The poster must be posted at the entrance of the outdoor dining area.

Required for: Restaurant Industry in New York City, New York.

[English]

Bill of Rights for Nail Workers

The “Bill of Rights for Nail Workers” Poster informs nail workers of their rights in the workplace.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: NY Nail Salons.

[English] [Spanish] [Chinese] [Korean]

This Organization Participates in E-Verify

The “This Organization Participates in E-Verify” Poster informs employees that this employer will provide the federal government with employees’ Form I-9 information to confirm that they are authorized to work in the U.S. 

This notice must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers who participate in E-Verify.

[English/Spanish]

If You Have the Right to Work Don’t Let Anyone Take it Away

The “If You Have the Right to Work Don’t Let Anyone Take it Away” Poster from the Department of Justice informs employees that if they have the skills, experience, and legal right to work, their citizenship or immigration status shouldn’t merit discrimination in the workplace. This poster also provides contact information for the Immigrant and Employee Rights Section (IER).  

This notice must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All NY Employers who participate in E-Verify.

[English] [Spanish]

Recommended

IRS Withholding Notice

Publication 213, the “IRS Withholding Notice”, is a bulletin board poster advising workers to consider whether they need to file a new Form W-4 with their employer, including options that would affect that decision like marriage or divorce, changing your name, gaining or losing a dependent, or changes to your income. 

All Employers have the option to post this notice in a conspicuous area, but it is not required.

[English]