Rhode Island Labor Law Posters

Employers are required to display both state and federal labor and employment posters. This means that employers must post certain notices in their workplaces so employees have access to information about the applicable labor laws. These posters, also known as workplace postings or workplace compliance posters, can be downloaded for free from our website.


Posting Requirements

The type of posters you are required to post will be determined by:

  • The nature of your business
  • The number of employees
  • The primary language spoken by your employees
  • Whether you employ people with disabilities
  • Whether you employ minors

All notices must be posted in a conspicuous place so that they can be seen and read by employees. Failure to post notices can result in stiff penalties and possible fines. 

Don't forget to visit our federal poster page to see if you require additional federal posters specific to your organization.

Find the Right Poster for You

The posters we provide are organized into four sections: 

Mandatory for All Rhode Island Employers

All-in-One Labor Law Poster

Rhode Island’s “All-in-One Labor Law Poster” combines all of the required posters from the state’s Department of Labor and Training into one poster to make it easy for employers to stay in compliance.

This poster fulfills the requirements from the Rhode Island Department of Labor and Training but there are other posters that employers must post.

The All-in-One Labor Law Poster includes posters about:

  • Rhode Island Minimum Wage
  • Rhode Island Child Labor Laws
  • Rhode Island Parental and Family Medical Leave Act
  • Prevailing Wage for Work on State/Municipal Financed Construction Projects
  • Rhode Island Employment Security Act
  • Temporary Disability Insurance Act
  • Healthy and Safe Families and Workplaces Act
  • Ban-the-Box
  • Workers’ Compensation Act
  • Rhode Island Right-to-Know Law

The All-in-One Labor Law Poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

The posters on the All-in-One Labor Law Poster may be downloaded individually from the “Rhode Island Information Employers Must Post” website.

Required for: All RI Employers.

[English - 8.5 x 11 in] [English - 12 x 18 in]

[Spanish - 8.5 x 11 in] [Spanish - 12 x 18 in]

[Portuguese - 8.5 x 11 in] [Portuguese - 12 x 18 in]

Discrimination is Illegal

Rhode Island’s “Discrimination is Illegal” Poster states that state and federal laws prohibit harassment and discrimination in hiring, terms and conditions, promotion, discharge,
salary, benefits, and other aspects of employment.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All RI Employers.

[English]

Sexual Harassment

Rhode Island’s “Sexual Harassment” Poster states that sexual harassment is against the law. It defines what sexual harassment means and provides the contact information for the Rhode Island Commission for Human Rights.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All RI Employers.

[English]

Notice of Right to be Free from Discrimination because of Pregnancy, Childbirth and Related Conditions

The “Notice of Right to be Free from Discrimination because of Pregnancy, Chidbirth and Related Conditions” states that state law protects employees and applicants from discrimination based on pregnancy, childbirth and related conditions.

The poster must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All RI Employers.

[English]

Rhode Island Smoke-free Workplace Law

Rhode Island’s “Smoke-free Workplace Law” states that it is illegal to smoke in public workplaces, restaurants, and bars in Rhode Island.

The exceptions to this law include:

  • Private residences, except when used as a licensed child care, adult day care or health care facility;
  • Hotel and motel rooms that are rented to guests and are designated as smoking rooms; provided, however, that not more than fifty percent (50%) of rooms rented to guests in a hotel or motel may be so designated;
  • Retail tobacco stores; provided that smoke from these places does not infiltrate into areas where smoking is prohibited under the provisions of this chapter;
  • Private and semi-private rooms or designated areas in assisted living residences and nursing facilities as allowed by regulation of the department of health under chapters 23-17.4 and 23-17 of the general laws;
  • Outdoor areas of places of employment, except those covered by the provisions of section 23-77-7.

"No smoking" signs or the international "No smoking" symbol (consisting of a pictorial representation of a burning cigarette enclosed in a red circle with a red bar across it) shall be clearly and conspicuously posted in every public place and place of employment where smoking is prohibited by this chapter, by the owner, operator, manager or other person in control of that place.

Required for: All RI Employers.

[English]

Mandatory for Some Rhode Island Employers

This Organization Participates in E-Verify

The “This Organization Participates in E-Verify” Poster informs employees that this employer will provide the federal government with employees’ Form I-9 information to confirm that they are authorized to work in the U.S. 

This notice must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All RI Employers who participate in E-Verify.

[English/Spanish]

If You Have the Right to Work Don’t Let Anyone Take it Away

The “If You Have the Right to Work Don’t Let Anyone Take it Away” Poster from the Department of Justice informs employees that if they have the skills, experience, and legal right to work, their citizenship or immigration status shouldn’t merit discrimination in the workplace. This poster also provides contact information for the Immigrant and Employee Rights Section (IER).  

This notice must be posted in a conspicuous area on the employer’s premises where employees can readily see it.

Required for: All RI Employers who participate in E-Verify.

[English] [Spanish]

Recommended

IRS Withholding Notice

Publication 213, the “IRS Withholding Notice”, is a bulletin board poster advising workers to consider whether they need to file a new Form W-4 with their employer, including options that would affect that decision like marriage or divorce, changing your name, gaining or losing a dependent, or changes to your income. 

All Employers have the option to post this notice in a conspicuous area, but it is not required.

[English]