Overview of How to Change Registered Agents in Virginia:
File a Statement of Change of Registered Office and/or Registered Agent
Filing a Statement of Change of Registered Office and/or Registered Agent with the Virginia State Corporation Commission is the best way to change your registered agent.
This can be done online or by mail, although the State Corporation Commission recommends online filing.
Recommended: Submit a Statement of Change of Registered Office and/or Registered Agent Online
You can complete and submit a Statement of Change of Registered Office and/or Registered Agent online via the Virginia State Corporation Commission’s Clerk’s Information System website. The steps for this process include:
- Log in to the website
- Complete the form
- Submit the form along with payment
Submit a Statement of Change of Registered Office and/or Registered Agent by Mail
The Virginia State Corporation Commission recommends changing your registered agent online, but you may request a paper form and submit it by mail if you prefer. After requesting and receiving the form, follow the provided instructions.
Submit the form to:
State Corporation Commission
P.O. Box 1197
Richmond, VA 23218-1197
Fee: There is no filing fee.
Why Change Registered Agents?
A company might want to change its registered agent for several reasons, such as:
- Changing From an Individual Agent to a Registered Agent Service: While individuals may act as registered agents (including a company’s own executives or employees), they’ll be publicly listed in the state’s database. Some people may consider this an intrusion into their privacy. Registered agents also must be available in their office between 8 a.m. and 5 p.m. from Monday to Friday, which could be an inconvenience. Changing to a registered agent service solves these issues.
- Expanding Business Into New States: Limited liability companies (LLCs), corporations, and other formal business structures must have a registered agent for each state in which they do business. Not all registered agents have the capability to serve as a registered agent in every state. Some businesses prefer to have the same registered agent for each state rather than several different ones.
- Customer Satisfaction: Whether it’s about price, customer service, or the quality of the work, some changes happen simply because a business isn’t happy with its current registered agent.
Frequently Asked Questions
Who can be a registered agent in Virginia?
A company or person over the age of 18 located in Virginia can serve as a registered agent, including individuals in your company. The only exception to this is that a company can’t serve as a registered agent for itself.
Can anyone be a registered agent?
Anyone can be a registered agent as long as they: are at least 18 years old, have a physical address in Virginia, and are always available during regular business hours at that address.
Can I be my own registered agent in Virginia?
Yes, you can be your own registered agent in Virginia if you:
- Are 18 years or older
- Have a physical address in Virginia
- Are always available during normal business hours to receive service of process in person
Note that this applies to you as an individual serving as the registered agent for the company. A company can’t serve as its own registered agent.
What does a registered agent do?
Registered agents help keep your business compliant by maintaining up-to-date paperwork. They also are in charge of accepting official correspondence on behalf of your business, such as paperwork from the state and federal government, tax forms, and legal notices.
How much does it cost to change my registered agent in Virginia?
There is no fee to change your Virginia registered agent when filing a Statement of Change of Registered Office and/or Registered Agent with the State Corporation Commission.
How much does a Virginia registered agent cost?
A professional registered agent service typically costs between $50 and $300 per year. If you choose to serve as your own registered agent, there is no cost.
What form do you file to change a registered agent in Virginia?
You can change a Virginia registered agent by filing a Statement of Change of Registered Office and/or Registered Agent with the State Corporation Commission.
Should I be my own registered agent?
You may serve as your own registered agent if you meet certain conditions. Some small business owners choose to do this instead of hiring a third party or appointing someone else.
But, because this position comes with extra responsibilities and potential inconveniences, many business owners decide it’s better for them to appoint another person or a professional service to act as their registered agent. You should weigh the pros and cons of each option and decide which is best for you and your business.