Start an LLC in Virginia with these Five Easy Steps
- Step 1. Name Your Virginia LLC
- Step 2. Choose a Registered Agent
- Step 3. File the Articles of Organization
- Step 4. Create an Operating Agreement
- Step 5. Get an EIN
Or Simply use a professional service:
ZenBusiness ($39 + State Fees)
LegalZoom ($149 + State Fees)
Subscribe to our YouTube channel
Forming an LLC in Virginia is easy
To start an LLC in Virginia you will need to file the Articles of Organization with the Virginia State Corporate Commission, which costs $100. You can apply online or by mail. The Articles of Organization is the legal document that officially creates your Virginia Limited Liability Company.
Follow the step-by-step guide below to form a Virginia LLC today and get your business up and running. To learn more about LLCs and their benefits, please read our What is an LLC guide.
STEP 1: Name Your Virginia LLC
Choosing a company name is the first and most important step of forming an LLC in Virginia. Be sure to choose a name that complies with Virginia naming requirements and is easily searchable by potential clients.
1. Follow the naming guidelines:
- Your name must include the phrase “limited liability company” or one of its abbreviations (LLC or L.L.C.).
- Your name cannot include words that could confuse your LLC with a government agency (FBI, Treasury, State Department, etc.).
- Restricted words (e.g. Bank, Attorney, University) may require additional paperwork and a licensed individual, such as a doctor or lawyer, to be part of your LLC.
- Your name must be distinguishable from any other Virginia limited liability company, corporation, or limited partnership.
For a complete list of naming rules in Virginia, you can read the State Corporation Commission guidelines.
2. Is the name available in Virginia? Make sure the name you want isn't already taken by doing a Business Entity Search on the Virginia State Corporation Commission website.
To learn more about searching for a Virginia LLC name, read our full guide.
3. Is the URL available? We recommend that you check online to see if your business name is available as a web domain. Even if you don't plan to create a business website today, you may want to buy the URL in order to prevent others from acquiring it.
After securing a domain name for your LLC, consider setting up a business phone service to establish further credibility and improve customer satisfaction. Nextiva offers a variety of helpful features such as unlimited voice and video callings, a convenient mobile app, and more. Try Nextiva today.
FAQ: Naming an LLC in Virginia
What is an LLC?
LLC is short for Limited Liability Company. It is a simple business structure that offers more flexibility than a traditional corporation while providing many of the same benefits. An LLC is one of several business structures, such as a sole proprietorship, partnership, and corporation (C corp and S corp). For more information, read our What is an LLC guide.
Watch our video: What is an LLC?
Do I need to get a DBA or Fictitious Name for my business?
Most LLCs do not need a DBA. The name of the LLC can serve as your company’s brand name and you can accept checks and other payments under that name as well. However, you may wish to register a DBA if you would like to conduct business under another name.
To learn more about DBAs in your state, read our How to File a DBA guide.
STEP 2: Choose a Registered Agent in Virginia
You are required to appoint a Virginia registered agent for your LLC.
What is a registered agent? A registered agent is an individual or business entity responsible for receiving important tax forms, legal documents, notice of lawsuits, and official government correspondence on behalf of your business. Think of your registered agent as your business's point of contact with the state.
Who can be a registered agent? a Registered Agent must be a resident of Virginia or a corporation, such as a registered agent service, authorized to transact business in Virginia. You may elect an individual within the company including yourself.
To learn more about Virginia Registered Agents, read our full guide.
Recommended: ZenBusiness includes Registered Agent Service with their LLC formation package ($39 for the 1st year + State Fees).
FAQ: Nominating a Registered Agent in Virginia
Can I be my own registered agent in Virginia?
Yes. You or anyone else in your company can serve as the registered agent for your Virginia LLC.
Read more about being your own registered agent.
Is a registered agent service worth it?
Using a professional registered agent service is an affordable way to manage government filings for your Virginia LLC. For most businesses, the advantages of using a professional service significantly outweigh the annual costs.
For more information, read our article on Virginia registered agents.
STEP 3: File the Virginia LLC Articles of Organization
To register your Virginia LLC, you'll need to file Form LLC1011 - Articles of Organization with the State Corporate Commission. You can apply online or by mail.
Now is a good time to determine whether your LLC will be member-managed vs. manager-managed.
OPTION 1: File Online With the Virginia State Corporation Commission
- OR -
OPTION 2: File Form LLC1011 by Mail
State Filing Cost: $100, payable to the State Corporate Commission. (Nonrefundable)
State Corporation Commission
P.O. Box 1197
Richmond, VA 23218-1197
For help with completing the form, visit our Virginia Articles of Organization guide.
If you’re expanding your existing LLC to the state of Virginia, you will need to form a Foreign LLC.
FAQ: Filing Virginia LLC Documents
How long does it take to set up an LLC in Virginia?
Filing the Articles of Organization takes one week by mail and is immediate online following payment.
What is the difference between a domestic LLC and foreign LLC?
An LLC is referred to as a "domestic LLC" when it conducts business in the state where it was formed. Normally when we refer to an LLC we are actually referring to a domestic LLC. A foreign LLC must be formed when an existing LLC wishes to expand its business to another state.
Read our What Is a Foreign LLC article to learn more.
How much does it cost to start a Virginia LLC?
The cost to start a Virginia LLC is $100.
To learn more, read our guide on the cost to form a Virginia LLC.
STEP 4: Create a Virginia LLC Operating Agreement
In Virginia, LLCs are not required to have a written operating agreement, but it's a good practice to have one.
What is an operating agreement? An operating agreement is a legal document outlining the ownership and operating procedures of an LLC.
Why are operating agreements important? A comprehensive operating agreement ensures that all business owners are on the same page and reduces the risk of future conflict.
For more information on operating agreements, read our Virginia LLC operating agreement guide.
Recommended: Download a template or create a Free Operating Agreement using our tool.
FAQ: Creating a Virginia LLC Operating Agreement
Do I need to file my operating agreement with the state?
No. The operating agreement is an internal document that you should keep on file for future reference. However, many states do legally require LLCs to have an operating agreement in place.
STEP 5: Get a Virginia LLC EIN
What is an EIN? EIN stands for Employer Identification Number. EINs are a nine-digit number assigned by the Internal Revenue Service (IRS) to help identify businesses for tax purposes. It is essentially a Social Security number for a business.
An EIN is sometimes referred to as a Federal Employer Identification Number (FEIN) or Federal Tax Identification Number (FTIN).
Why do I need an EIN? An EIN is required to:
- Open a business bank account
- File and manage Federal and State Taxes
- Hire employees
What if I already have an EIN for my sole proprietorship? The IRS requires that sole proprietorships get a new EIN when converting to an LLC.
Where do I get an EIN? You can get an EIN for free from the IRS. Getting an EIN is an easy process that can be done online or by mail.
FOR INTERNATIONAL EIN APPLICANTS: You do not need a SSN to get an EIN. For more information, read our How to Get an EIN as a Foreign Person guide.
FAQ: Getting a Virginia LLC EIN
How do I get an EIN if I don’t have a Social Security number?
A social security number is not required to get an EIN. You can simply fill out IRS Form SS-4 and leave section 7b blank. Then call the IRS at (267) 941-1099 to complete your application. Learn more about applying as an international applicant.
What tax structure should I choose for my Virginia LLC?
Do I need an EIN for my LLC?
All LLCs with employees, or any LLC with more than one member, must have an EIN. This is required by the IRS.
Learn why we recommend always getting an EIN and how to get one for free in our Do I Need an EIN for an LLC guide.
Considering Using an LLC Formation Service?
We reviewed and ranked the top 5 LLC formation services.
Find out which is best for you.
Important Steps After Formation
Separate Business & Personal Assets
When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your Virginia LLC is sued. In business law, this is referred to as piercing the corporate veil.
You can start protecting your LLC in Virginia with these steps:
1. Opening a business checking account:
- Separates your personal assets from your company's assets, which is necessary for personal asset protection.
- Makes accounting and tax filing easier.
Need help finding your EIN for your bank application? Visit our EIN Lookup guide for help.
Recommended: Read our Best Banks for Small Business review to find the best national bank, credit union, business-loan friendly banks, one with many brick-and-mortar locations, and more.
2. Getting a business credit card:
- Helps you separate personal and business expenses.
- Builds your company's credit history, which can be useful to raise capital (e.g., small business loans) later on.
Recommended: Learn more about the best small business credit cards.
For other important steps to protect your corporate veil, like properly signing legal documents and documenting company business, please read our corporate veil article.
3. Hiring a business accountant:
- Prevents your business from overpaying on taxes while helping you avoid penalties, fines, and other costly tax errors
- Makes bookkeeping and payroll easier, leaving you with more time to focus on your growing business
- Manages your business funding more effectively, discovering areas of unforeseen loss or extra profit
Recommended: Find out how much you could be saving today by scheduling a consultation with a business accountant.
For more business accounting tools, read our guide to the best business accounting software.
Get Business Insurance for Your Virginia LLC
Business insurance helps you manage risks and focus on growing your business. The most common types of business insurance are:
- General Liability Insurance: A broad insurance policy that protects your business from lawsuits. Most small businesses get general liability insurance.
- Professional Liability Insurance: A business insurance for professional service providers (consultants, accountants, etc.) that covers claims of malpractice and other business errors.
- Workers' Compensation Insurance: A type of insurance that provides coverage for employees’ job-related illnesses, injuries, or deaths. In Virginia, businesses with two or more employees, excluding business owners, are required by law to have workers' compensation insurance.
Find out how much it will cost to keep your business protected.
Read our review of the best small business insurance companies.
Create Your Business Website
Creating a website is a big step in legitimizing your business. Every business needs a website. Even if you think that your business is too small or in an offline industry, if you don’t have a website, you are missing out on a large percentage of potential customers and revenue.
Some may fear that creating a business website is out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.
Here are the main reasons why you shouldn’t delay building your website:
- All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
- Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own and control.
- Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.
Using our website building guides, the process will be simple and painless and shouldn’t take you any longer than 2-3 hours to complete.
Send Out a Press Release
Press releases are among the easiest and best ways to promote your business. They are also one of the most cost-effective strategies as they:
- Provides publicity
- Establish your brand presence on the web
- Improve your website’s search engine optimization (SEO), driving more customers to your website
- Are a one-time cost in terms of effort and money
- Have long-lasting benefits
Read our review of the best press release services.
Join the Conversation
We are here to guide you through your entrepreneurial journey, and are always looking at your feedback. Share your experiences in our comment box, chat with other entrepreneurs, or simply let us know how we're doing.
Keep Your Company Compliant
Virginia LLC Business Permits & Licenses
Does my Virginia LLC need business licenses and permits?
To operate your Virginia LLC, you must comply with federal, state, and local government regulations. For example, restaurants likely need health permits, building permits, signage permits, etc.
The details of business licenses and permits vary from state to state. Make sure you read carefully. Don't be surprised if there are short classes required as well.
Fees for business licenses and permits will vary depending on what sort of license you are seeking to obtain.
Find out how to obtain necessary licenses and permits for your business or have a professional service do it for you:
- Federal: Use the U.S. Small Business Administration (SBA) guide.
- State: Use the resources at Virginia's Department of Professional and Occupational Regulations.
- Local: Contact your local county clerk and ask about local licenses and permits.
Recommended: If you are a first-time entrepreneur, consider having a professional service research your business’s licensing requirements. Read our best business license services review on Startup Savant.
Virginia LLC Tax Filing Requirements
Depending on the nature of your business, you may be required to register for one or more forms of state tax.
Virginia Sales Tax
If you are selling a physical product, you’ll typically need to register for a seller's permit through the Virginia State Tax Department.
This certificate allows a business to collect sales tax on taxable sales.
Sales tax, also called "Sales and Use Tax," is a tax levied by states, counties, and municipalities on business transactions involving the exchange of certain taxable goods or services.
Read our Virginia sales tax guide to find out more.
Virginia Employer Taxes
Federal LLC Tax Requirements
Most LLCs will need to report their income to the IRS each year using:
- Form 1065 Partnership Return (most multi-member LLCs use this form)
- Form 1040 Schedule C (most single-member LLCs use this form)
How you pay yourself as an owner will also affect your federal taxes. Visit our guide to learn more about how to pay yourself from your LLC.
Read our LLC Tax Guide to learn more about federal income taxes for LLCs.
Virginia LLC Annual Registration Fee
Virginia requires payment of an annual registration fee to the State Corporate Commission.
Pay Online with the State Corporate Commission
Fee: $50 (Nonrefundable)
Due Date: Due the last day of the month in which the LLC was registered to transact business in Virginia.
Late Filings: Your LLC will be charged a $25 late fee if you miss your filing deadline. Virginia will also dissolve your LLC after three months for failure to pay your annual registration.
Avoid Automatic Dissolution
Virginia LLCs may face fines and even automatic dissolution when they miss one or more state filings. When this happens, owners risk loss of limited liability protection. A quality registered agent service can help prevent this outcome by notifying you of upcoming filing deadlines and by submitting reports on your behalf.
Hiring Employees in Virginia
If you plan to hire employees for your Virginia LLC, stay compliant with the law by following these steps:
- Verify that new employees are able to work in the US
- Report employees as "new hires" to the State
- Provide workers' compensation insurance for employees
- Withhold employee taxes
- Print workplace compliance posters and place them in visible areas of your workspace
Recommended: Check out our Hiring for your Small Business Guide for resources like sample job descriptions, payroll service reviews, and more.
FAQ: Hiring Employees in Virginia
What is the minimum wage in Virginia?
The minimum wage in Virginia is $7.25 per hour.
How often do I need to pay employees in Virginia?
Employers are required to pay most employees in Virginia bi-weekly. Employees whose weekly wages total more than 150 percent of the average weekly wage of the Commonwealth may be paid monthly, contingent on each employee's consent. Executive, administrative, and professional personnel also may be paid monthly.
Get Help Starting a Business in Virginia
We understand that creating an LLC and getting your business up and running comes with many challenges. To help you succeed, we compiled the best local resources in every major metro area in Virginia. You can get free assistance in the following areas:
Small Business Resources
Small Business Trends
Learn about the current US business trends so you can make the most informed business decisions.
Women in Business Tools and Resources
If you have a woman-owned business, many resources are available to help you concentrate on your business’s growth:
- Funding - (ie. grants, investors, loans)
- Events - (ie. conferences, meetups)
- Guides - (ie. business formation, personal growth)
- Support - (ie. advice, communities, business strategies)
Our information and tools will provide educational sources, allow you to connect with other women entrepreneurs, and help you manage your business with ease.
Free LLC Legal Forms
TRUiC offers a number of free LLC legal forms to help with creating documents like:
- Operating agreements
- LLC resolutions
- Hiring documents, including:
- Employment contracts
- Independent contractor service agreements (ICSA)
- Non-disclosure agreements (NDA)
All you’ll need to do to download the forms is sign up for the TRUiC Business Center, which is also free, forever.
How to Make a Website
Check out our how to build a website guide to learn how creating a website isn’t as difficult as it might seem. With the right tools, a good guide, and a bit of patience, you can learn how to make a website for your business in no time.
Recommended: Read our review to find the best website builder for small business.
How to Build Business Credit
Learning how to build business credit can help you get credit cards and other business funding options in your business's name (instead of yours), with better interest rates, higher lines of credit, and more.
TRUiC’s Small Business Tools
TRUiC believes business tools should be free and useful. Our tools help solve business challenges, from finding an idea for your business, to creating a business plan, writing an operating agreement for your LLC, and more.
Check out TRUiC’s small business tools:
TRUiC has created video guides to support and reinforce our on-page guides. These videos help to visualize the ideas and lessons that you need to know to create and run a successful business.
Check out our growing library of small business videos on the TRUiC YouTube channel.
More Virginia LLC Information
Virginia Foreign LLCs
Forming a foreign LLC allows your company to operate as one entity in multiple states. If you have an existing LLC and want to do business in Virginia, you will need to register as a foreign LLC. This can be done by mail.
File Form LLC1052 by Mail With the Virginia State Corporation Commission
Fee: $100, payable to the State Corporation Commission (Nonrefundable)
State Corporation Commission
P.O. Box 1197
Richmond, VA 23218
How to Get a Certificate of Good Standing in Virginia
A Certificate of Good Standing, known in Virginia as a Certificate of Fact of Existence, verifies that your Virginia LLC was legally formed and has been properly maintained. Several instances where you might need to get one include:
- Seeking funding from banks or other lenders
- Forming your business as a foreign LLC in another state
- Obtaining or renewing specific business licenses or permits
You can order a Certificate of Fact of Existence online.
Request a Certificate Online
Fee: $6 (Nonrefundable)
How to Dissolve an LLC in Virginia
If at any point in the future you no longer wish to conduct business with your Virginia LLC, it is important to officially dissolve it. Failure to do so in a timely fashion can result in tax liabilities and penalties, or even legal trouble. To dissolve your Virginia LLC, there are two broad steps:
- Close your business tax accounts
- File the Virginia Articles of Dissolution
When you are ready to dissolve your LLC, follow the steps in our Virginia LLC Dissolution Guide.
Read More about LLCs & How to Run a Business
LLC: An LLC is a US business structure that offers the personal liability protection of a corporation with the pass-through taxation of a sole proprietorship or partnership.
DBA: A DBA, or doing business as name, is any name a business operates under that isn't its legal name.
Partnership: A partnership is an informal business structure owned by more than one individual that doesn't provide personal liability protection.