West Virginia LLC Taxes: The Complete Filing Guide (2025)

West Virginia LLC Tax Basics

Navigating your West Virginia LLC tax obligations doesn’t have to be complicated. We’ll walk you through the essentials of pass-through taxation, explain West Virginia’s specific requirements, and highlight strategies to stay compliant and organized. This guide covers everything from federal income taxes to city-specific requirements and filing deadlines.

Use the links below to jump directly to the section you need:

• West Virginia LLC Taxes at a Glance
• Understanding LLC Taxation Basics
• Federal Tax Obligations
• West Virginia State Taxes
• Local Tax Considerations
• Tax Calendar and Filing Tips
• Tax Strategies for West Virginia LLCs
• Forms and Resources

West Virginia LLC Taxes at a Glance

Tax Type	Rate	Filing Deadline	Forms Required
Federal Income Tax	10-37% (personal brackets)	April 15, 2025	Form 1040 + Schedule C or Schedule E/K-1
Self-Employment Tax	15.3%	April 15, 2025	Schedule SE
West Virginia Personal Income Tax	2.22%–4.82%	April 15, 2025	Form IT-140
West Virginia Corporate Net Income Tax	6.5%	April 15, 2025	Form CIT-120
West Virginia Pass‑Through Entity Tax	5.12%	March 15, 2025	Form EPT‑100
Federal Payroll Taxes (If Employees)	7.65% employer + 7.65% employee (FICA)	Quarterly (April 30, July 31, October 31, January 31)	Form 941
West Virginia Unemployment Tax (If Employees)	1.5%–8.5% (new employers: 2.7%)	Quarterly	Filed online
Federal Unemployment (FUTA)	6% on first $7,000 per employee (0.6% after credits)	January 31, 2026 (annual)	Form 940
Sales & Use Tax	6% (+ up to 7% local surtaxes)	Monthly, quarterly, or annually based on sales volume	Form CST-200CU
Municipal Business & Occupation (B&O) Tax	0.15%–4% (varies by city)	Quarterly (for most cities)	Local B&O return (different for each city)
Annual Report	$25 fee	June 30, 2025	Filed online

Understanding LLC Taxation Basics

How West Virginia LLCs Are Taxed By Default

Your West Virginia LLC doesn’t pay taxes itself. Instead, profits flow through to you and your members, who report them on personal tax returns. This is called pass-through taxation.

Here’s how it works:

1. Your LLC earns income from business activities
2. The LLC itself files no tax return (unless you elect otherwise)
3. Profits “pass through” to members based on ownership percentage
4. Each member reports their share on their personal tax return
5. Members pay tax at their individual income tax rates

What this means for you: Unlike corporations, your business profits are only taxed once, which typically saves money.

Tax Classification Options

While pass-through taxation is the default, your West Virginia LLC can choose alternative tax treatments:

Default LLC Tax Status:

• Single-member LLC: Taxed as a sole proprietorship
• Multi-member LLC: Taxed as a partnership

Optional Tax Classifications:

• S Corporation: Can reduce self-employment taxes by paying “reasonable salaries”
• C Corporation: LLC pays corporate tax on profits, members pay personal tax on distributions (creates double taxation)

West Virginia Pass-Through Entity Tax (PTET) Option:

• Optional tax that allows LLCs taxed as partnerships or S Corps to pay tax at the entity level
• Can help overcome the $10,000 SALT deduction limitation
• Irrevocable for the tax year once filed

Not sure which tax classification is right for your business? Schedule a free consultation with 1-800Accountant.

Federal Tax Obligations

Income Tax

As a West Virginia LLC owner, you’ll report your share of business profits on your personal tax return using:

• Form 1040 + Schedule C (single-member LLCs)
• Form 1040 + Schedule E + Schedule K-1 (multi-member LLCs)

Federal income tax rates range from 10% to 37% based on your tax bracket (actual brackets will depend on inflation adjustments and any tax law changes).

Simply Put: Whatever money your business makes (after expenses) gets added to your personal tax return, just like income from a job.

Self-Employment Tax

LLC members actively involved in the business must pay self-employment tax of 15.3% (covering Social Security and Medicare) on their share of LLC profits.

Key points:

• Applies to net earnings of $400 or more
• Calculated on Schedule SE
• You can deduct 50% of the self-employment tax as an “above-the-line” deduction, which lowers your adjusted gross income

What happens if I miss this payment? The IRS charges penalties of 0.5% per month plus interest. However, first-time mistakes can often qualify for penalty abatement if you have a clean compliance history.

Employment Taxes

If your LLC has employees, you must:

• Withhold federal income tax
• Pay and withhold FICA taxes (7.65% each for employer and employee)
• Pay federal unemployment tax (FUTA)
• File quarterly employment tax returns (Form 941)
• Provide W-2 forms annually

Estimated completion time: 2-3 hours per quarter (significantly less with payroll software or professional help)

Estimated Tax Payments

Because no tax is withheld from your LLC profits, you’ll likely need to make quarterly estimated tax payments using Form 1040-ES. These payments cover both income and self-employment taxes on your share of the business income. Missing deadlines or underpaying can lead to IRS penalties, even if you pay in full later.

Working with an accountant can help ensure accurate calculations, on-time payments, and a smarter overall tax strategy.

Key deadlines:

• April 15
• June 16
• September 15
• January 15

Pro Tip: Set calendar reminders 15 days before each deadline. This gives you time to prepare without the last-minute rush that leads to mistakes.

West Virginia State Taxes

West Virginia Income Tax

West Virginia has a graduated personal income tax of 2.36%–5.12% that applies to your LLC’s profits on your personal return. This is scheduled to decrease to 2.22%–4.82% beginning with tax year 2025.

Filing requirements:

• Use West Virginia Form IT-140
• Due April 15, 2025
• West Virginia follows federal adjusted gross income as a starting point

Bottom Line: For every $1,000 your LLC earns, you can expect to pay somewhere between $22 and $51 in West Virginia state income tax (in addition to federal taxes).

West Virginia Pass-Through Entity Tax

This optional tax can benefit many West Virginia LLC owners:

• Tax rate: 5.12% (same as top personal rate)
• Paid by your LLC instead of individual members
• Members receive a tax credit on their personal returns
• Helps bypass the $10,000 SALT deduction limitation
• Must by filing Form EPT‑100 by March 15, 2025
• Election cannot be revoked once filed for the year

Real Savings Example: For an LLC with $200,000 in profits, the Pass-Through Entity Tax could save owners up to $8,500 in federal taxes by working around the SALT deduction cap.

West Virginia Corporate Net Income Tax

If your LLC elects to be taxed as a C corporation, it will need to pay West Virginia’s 6.5% corporate net income tax. 

Filing requirements: 

• Use Form CIT-120
• Due April 15, 2025  

Sales and Use Tax

If your West Virginia LLC sells physical products or certain services:

• Collect 6% sales tax (plus any applicable local surtax)
• Register for a Sales and Use Tax Permit through the West Virginia State Tax Department
• File and pay monthly, quarterly, or annually based on sales volume
• Due dates depend on your assigned filing frequency

60-Second Check: Do I Need to Collect Sales Tax?

• Do you sell physical products in West Virginia? → If yes, collect tax
• Do you sell digital products? → Generally not taxable
• Do you provide services? → Most services are exempt 
• Do you sell online to West Virginia customers? → If yes, collect tax

Services typically exempt from sales tax include:

• Professional services (legal, accounting)
• Personal services (haircuts, fitness training)
• Medical services

Products typically subject to sales tax include:

• Tangible personal property
• Prepared food
• Some digital products

Payroll Taxes 

If you have employees in West Virginia, you will be responsible for two types of payroll taxes. 

Unemployment Insurance (UI) Tax 

• Register through WorkForce West Virginia
• Rate is 2.7% for new employers (1.5% to 8.5% afterwards) 
• Due quarterly 

Withholding Tax 

• Register through the West Virginia State Tax Department
• Rates range from 2.22% to 4.82% (based on employee income)
• Due monthly, quarterly, or annually (filing frequency assigned by the Department)

Annual Statement Filing

While not a tax, your West Virginia LLC must file an annual report in order to remain in good standing with the state.

• Due June 30 each year
• $25 filing fee
• Filed via West Virginia One Stop Business Portal

Calendar Alert: Set a reminder for June 15 to ensure you don’t miss this easy but required filing.

Local Tax Considerations

Municipal Business & Occupation Tax 

West Virginia cities are allowed to impose a gross receipts tax on businesses operating within their limits.

• Rate: 0.15%–4.00% of gross receipts (varies by city and business type)
• File: Separate return for each city where your LLC operates
• Due: Quarterly (typically 30 days after the end of each quarter)

Local Option Sales Tax

Some West Virginia cities impose an additional local sales tax on top of the state’s 6% rate.

• Rate: Up to 1% (added to the 6% state rate at point of sale)
• File: Combined with state sales tax through MyTaxes
• Due: Monthly, quarterly, or annually (based on assigned filing frequency)

Property Taxes

If your LLC owns real property in West Virginia:

• Rates vary by locality
• Assessed annually
• May qualify for various exemptions based on business type
• Personal property tax may apply to business equipment

Tax Calendar and Filing Tips

Key Deadlines for West Virginia LLCs

January:

• January 15: Final estimated tax payment for previous year
• January 31: Fourth quarter West Virginia UI tax due
• January 31: Issue W-2s/1099s to employees/contractors
• January 31: Fourth quarter federal payroll tax payment due 

March:

• March 15: West Virginia PTET return due

April:

• April 15: Personal income tax returns due 
• April 15: Self-employment tax due 
• April 15: First quarter estimated tax payment due
• April 15: Corporate income tax return due 
• April 30: First quarter federal payroll tax payment due 
• April 30: First quarter West Virginia UI tax due

June: 

• June 16: Second quarter estimated tax due 
• June 30: West Virginia LLC annual report due

July: 

• July 31: Second quarter West Virginia UI tax due 
• July 31: Second quarter federal payroll tax payment due 

September:

• September 15: Third quarter estimated tax payment due

October:

• October 31: Third quarter West Virginia UI tax due
• October 31: Third quarter federal payroll tax payment due

Record-Keeping Checklist

Keep these records for at least seven years:

• Business income records (invoices, receipts)
• Expense receipts and documentation
• Bank and credit card statements
• Asset purchase and improvement records
• Vehicle mileage logs
• Home office documentation
• Payroll records
• Previous tax returns

Tax Strategies for West Virginia LLCs

S Corporation Election Benefits

Converting your LLC to an S Corporation for tax purposes can save on self-employment taxes:

1. File Form 2553 with the IRS
2. Pay yourself a “reasonable salary” subject to employment taxes
3. Take remaining profits as distributions exempt from self-employment tax

Example: An LLC making $100,000 in profit pays 15.3% self-employment tax on the entire amount. As an S Corp, if $60,000 is a reasonable salary and $40,000 is taken as distributions, only the $60,000 is subject to employment taxes.

Potential Savings: In this example, you’d save about $6,120 in self-employment taxes.

Pass-Through Entity Tax Election

Consider electing West Virginia’s Pass-Through Entity Tax if:

• You’re affected by the $10,000 SALT deduction cap
• You expect your LLC to generate significant pass-through income
• All members agree to the election

Business Expense Deductions

Common deductions West Virginia LLC owners often overlook:

• Home office deduction
• Business mileage (70¢ per mile for 2025)
• Health insurance premiums
• Retirement plan contributions
• Professional development expenses
• Business meals (50% deductible)

Forms and Resources

Federal Tax Forms

• Schedule C: Profit or Loss From Business (sole proprietors)
• Form 1065: U.S. Return of Partnership Income
• Schedule K-1: Partner’s Share of Income, Deductions, Credits
• Form 1120-S: U.S. Income Tax Return for an S Corporation
• Form 2553: Election by a Small Business Corporation (S Corp)
• Form 8832: Entity Classification Election

West Virginia Tax Forms

• Form IT-140: West Virginia Personal Income Tax Return
• Form EPT‑100: West Virginia Pass-Through Entity Tax Return
• Form CST-200CU: West Virginia Sales and Use Tax Return

Helpful Resources

• West Virginia’s MyTaxes portal
• WorkForce West Virginia
• Internal Revenue Service
• West Virginia Secretary of State