How to File a DBA in Rhode Island
A Rhode Island DBA (doing business as) is called a fictitious name or assumed name. Rhode Island fictitious name or assumed name registration allows a business to operate under a name that’s different from its legal name.
DBA registration won’t protect your personal assets like forming an LLC or corporation will. Learn why in our DBA vs LLC guide.
Use our How to File a DBA in Rhode Island guide below to register a Rhode Island fictitious name or assumed name yourself.
How to Use This Guide
To get started, choose your business entity type:
Use a Professional Service
Or, use a professional DBA service:
MyCompanyWorks ($99 + state fee)
Swyft Filings ($99 + state fee)
Register an RI DBA for a Sole Proprietorship or General Partnership
General partnerships and sole proprietors are required to file their Rhode Island DBA with the City Clerk in the city that their business is located. Estates and real estate investment companies are also required to file with the city.
A sole proprietorship is a business owned by a single individual that isn't formally organized. If you run a business and file taxes under your own name, you are a sole proprietor.
A DBA is only used for branding. We recommend forming an LLC to separate your business and personal assets.
Step 1. Start With a Rhode Island Assumed Name Search
Rhode Island assumed names must be unique and must also meet Rhode Island’s business name requirements.
First, visit the Rhode Island Department of State's website and search for your new DBA name to make sure it isn’t already in use.
Next, review the Rhode Island naming requirements. In Rhode Island, assumed names should NOT include:
- Words that could confuse your business with a government agency (FBI, Treasury, State Department, etc.)
- Restricted words (e.g. Bank, Attorney, University) that may require additional paperwork and a licensed individual, such as a doctor or lawyer, to be part of your business.
We recommend checking if your name is available as a web domain (URL). You might not plan on starting a business website today, but you may want to prevent others from acquiring your URL.
Once you reserve a domain name for your DBA, consider setting up a business phone system to help strengthen your customer service and boost credibility. We recommend Nextiva because of its affordable pricing and variety of useful features. Start calling with Nextiva.
Need Help Creating a Brand Name and Logo?
If you need help coming up with a DBA name, try our business name generator. Then, create a unique logo for your brand with our free logo generator.
Step 2. Filing a DBA in Rhode Island with the City Clerk
Sole proprietors and partnerships are required to file a Certificate of Assumed Business Name with the appropriate city clerk’s office(s) in order to operate under a DBA.
NOTE: Some cities require ALL types of businesses operating under a name other than their legal name to file an assumed name with the city (this includes corporations and LLCs).
We will give you step-by-step directions to get a City of Providence DBA. For directions in other cities, please contact your city clerk.
You can find your city’s contact information from the State of Rhode Island's website.
How to File a City of Providence DBA
Providence requires any business with an address in the city that is operating under a name other than its legal name to file for an assumed business name.
Before you start the DBA filing process, it is a good idea to search the Providence City assumed name records and the state business database.
Once you have selected your name, you will then complete the Certificate of Assumed Business Name and submit it to the Providence City Clerk. The certificate can be submitted in-person.
File Your Providence Assumed Name
File Your Certificate of Assumed Business Name In-Person
Cost:
$10 Filing Fee
$5 Notary Fee (if not already notarized)
$1 Certified Copy
Office Address:
Providence City Hall
25 Dorrance Street
Room 311
Manage Your City of Providence DBA
DBA Questions
You can call the Providence City Clerk at (401) 680-5248 for general questions about business certificates, assumed names, and DBA requirements.
Renew Your DBA
Your assumed name does not expire.
Change Your DBA
You will need to withdraw your current assumed name and file a new registration to change your assumed name.
Withdraw Your DBA
Call the Providence City Clerk at (401) 680-5248.
Register an RI DBA for an LLC, Corporation, or LLP
Incorporated businesses file their Certificate of Assumed Name with the Rhode Island Department of State.
The following business types are considered incorporated:
- For-profit Corporations, Nonprofit Corporations
- Professional Corporations, Professional Associations
- Limited Partnerships, Limited Liability Partnerships
- Limited Liability Companies
- Any Foreign Filing Entities
NOTE: Some cities (including Providence) require ALL types of businesses operating under a name other than their legal name to file an assumed name with the city. Check with your local city clerk’s office to see if you must file an assumed name as well.
Step 1. Do a Rhode Island Business Entity Search
Rhode Island fictitious names must be unique and must also meet Rhode Island’s business name requirements.
First, visit the Rhode Island Department of State's website and search for your new DBA name to make sure it isn’t already in use.
Next, review the Rhode Island naming requirements. In Rhode Island, assumed names should NOT include:
- Words that could confuse your business with a government agency (FBI, Treasury, State Department, etc.)
- Restricted words (e.g. Bank, Attorney, University) that may require additional paperwork and a licensed individual, such as a doctor or lawyer, to be part of your business.
We recommend checking if your name is available as a web domain (URL). You might not plan on starting a business website today, but you may want to prevent others from acquiring your URL.
Need Help Creating a Brand Name and Logo?
If you need help coming up with a DBA name, try our business name generator. Then, create a unique logo for your brand with our free logo generator.
Step 2: Filing Your Rhode Island Fictitious Business Name Statement
You are required to set up your DBA with the Rhode Island Department of State if your business is incorporated. The Fictitious Business Name Statement will ask for your new DBA name and information about your business. There are different forms depending on your business structure.
Option 1: File Online With Rhode Island’s Business Services Online Filing System
- OR -
Option 2: File the Fictitious Business Statement by Mail
Cost:
$50 Filing Fee
Mailing Address:
Division of Business Services
148 W. River Street
Providence, RI 02904-2615
Manage Your Rhode Island DBA
DBA Questions
Call the Rhode Island Department of State (401) 222-3040.
Renew Your DBA with the State
Your Fictitious Business Name Statement does not expire.
Change Your DBA
To change your DBA, you need to file a new registration form.
Withdraw Your DBA
You can withdraw your DBA by filing a Statement of Abandonment of Use of a Fictitious Name. You can also do this online. The fee is $50.
After Filing Your Rhode Island DBA
If filing a DBA marks the beginning of your business journey, then there are a few more steps that you should take before getting started:
- Create your Business’s Website - Every business needs a website. Luckily, drag-and-drop builders like GoDaddy and Wix make the job quick and easy. Check out our Best Website Builder article to find the tool that’s best for you.
- Get your Business Finances in Order - You’ll need to separate your business finances from your personal ones. This is accomplished by opening a business bank account. If your business has long lead times or other cash flow irregularities, you can also look into a business credit card.
- Protect Your Business - While an LLC will help to protect your personal assets in the case of a lawsuit, your business’s assets also need protection. Having the right business insurance will ensure that you’re covered if the worst happens. Most businesses start with general liability insurance as their base coverage.
Need Help Filing Your DBA in Rhode Island?
Have a Professional Service File Your Rhode Island DBA For You
A professional service will handle filing your DBA on your behalf, allowing you to focus on the other needs of your business.
Recommended: MyCompanyWorks ($99 + state fee)
DBA Rhode Island FAQ
How many DBAs can I have?
You can have as many DBAs as you can afford to create and are able to keep track of. Each one comes with additional incremental expenses and paperwork, meaning more is not necessarily better.
Can a DBA get an EIN or Tax ID?
DBAs aren’t required to have a separate EIN because DBAs aren’t a business entity. The business entity that the DBA is under would have an EIN if an EIN is required.
To learn more about EINs and when you need one for your business, read our What is an EIN guide.
Can a DBA become an LLC?
No. An LLC is a business entity, while a DBA is just a name for a business.
Sole proprietorships are often confused with DBAs, but they are not the same: a sole proprietorship is a business entity, therefore it can choose to become an LLC.
To learn how to form an LLC, visit our Form an LLC state guides.
Can a DBA have Inc. in the name?
A DBA can only have Inc. in the name if the business entity the DBA is attached to is a corporation.
How do I set up a DBA for a rental property?
Holding a rental property in your name and with a DBA will not afford you any protection. The best option is to form an LLC to protect your personal assets in the event of an issue with the rental property. In any case, it is always best to consult an attorney.
When would it be good to get a DBA versus a legal name change?
Getting a DBA is often a better choice than changing your business’s legal name. If you want to rebrand your company or focus on another line of business, filing for a DBA is a simpler process than filing for a legal name change.
Is my DBA protected from being used in other places?
Some state-level laws prevent DBAs that are too similar to existing ones from being used, but this varies from state to state. It is possible to trademark a DBA, which would offer stronger protection across state lines.