How to File a DBA in West Virginia

Filing a West Virginia trade name, also known as a West Virginia DBA (doing business as), is an easy process that is achieved by filing the West Virginia trade name registration form with the Secretary of State.

Follow our step-by-step How to File a DBA in West Virginia guide to get started today.

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For most small businesses, forming an LLC is a better (and safer) option than registering a DBA. Visit our  DBA vs LLC guide to learn more about limited liability protection for your small business.

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Follow These Steps to File Your West Virginia DBA

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A professional service will handle filing your DBA in West Virginia, allowing you to focus on the other needs of your business.

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Getting a DBA in West Virginia is Easy

Step 1. Start with a West Virginia Trade Name Search

When you register your West Virginia trade name, you are essentially letting other business owners know that the name is in use. Your trade name isn’t protected from being used by others. The next step is to check to see if your West Virginia trade name is unique and also meets West Virginia’s business name requirements.

First, visit the West Virginia Secretary of State’s website and search for your new DBA name to make sure it isn’t already in use.

Next, review the West Virginia naming requirements. In West Virginia, trade names should NOT include:

  • Any business entity suffix, such as LLC, Incorporated, Corp, etc., unless the business is actually an LLC, corporation, etc.
  • The terms “banking” and/or “insurance,” if the business activity does not include “banking” and/or “insurance.”
  • Words such as “engineer” or “engineering,” unless the company’s purpose is to practice professional engineering AND one of the principals is a registered West Virginia professional engineer.

Need Help Choosing a DBA Name?

If you need help coming up with a DBA name, try our business name generator. You can use this tool to generate both business names and domain names.

We recommend checking if your name is available as a web domain (URL). You might not plan on starting a business website today, but you may want to prevent others from acquiring your URL.

Find a Domain Now

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After registering a domain name, consider setting up a professional email account (@yourcompany.com). Google's G Suite offers a business email service that comes with other useful tools, including word processing, spreadsheets, and more. Try it for free

Step 2. Register Your West Virginia DBA

Your West Virginia trade name can be filed online or by mail with the Secretary of State. You can file online with the WV One Stop Business Portal or you can complete the proper trade name registration form.

There are two different DBA forms, and you will need to pick the right one for your company’s business structure: the form for Sole Proprietorships and General Partnerships, or the form for Corporations, LLCs, LPs, and LLPs.

The registration forms require you to include certain information, including:

  • Trade name(s) being registered
  • Name and address of the registrant
  • Address of principal office

A DBA does not offer any legal protection for your personal assets in the event that your business is sued. For more information on setting up a limited liability company, visit our How to Form an LLC page and select your state.

File a West Virginia Trade Name

Option 1: Log in and File Online With the WV One Stop Business Portal

File Online

- OR -

Option 2: File the Trade Name Registration form by Mail or In-Person

Download Form for Sole Proprietorships and General Partnerships
Download Form for Corporations, LLCs, LPs, and LLPs


Cost:
$25 Filing Fee for corporations, LLCs, LPs, and LLPs
No fee for sole proprietorships and general partnerships

Expediting Fees:
$25 for 24-hour processing
$250 for 2-hour processing
$500 for 1-hour processing

Filing Addresses:
Charleston Office
One-Stop Business Center
1615 Washington Street East
Charleston, WV 25311

Clarksburg Office
North Central WV Business Center
200 West Main Street
Clarksburg, WV 26301

Martinsburg Office
Eastern Panhandle Business Center
229 E. Martin Street
Martinsburg, WV 25401

Manage Your West Virginia Trade Name

General Questions
Call the West Virginia Secretary of State Business Division: (304) 558-8000

Renew Your Trade Name With the State
Your West Virginia trade name does not need to be renewed.

Change Your Trade Name
You will need to complete a new registration to change your trade name in West Virginia.

Withdraw Your Trade Name
You can cancel your trade name online or submit the proper withdrawal form for your business type:

Form for Sole Proprietorships and General Partnerships
Form for Corporations, LLCs, LPs, and LLPs

Need Help Filing Your West Virginia DBA?

Have a Professional Service File Your West Virginia DBA For You

A professional service will handle filing your DBA on your behalf, allowing you to focus on the other needs of your business.

Recommended: MyCompanyWorks ($99 + state fee)

DBA West Virginia FAQ

How many DBAs can I have?

You can have as many DBAs as you can afford to create and are able to keep track of. Each one comes with additional incremental expenses and paperwork, meaning more is not necessarily better.

Can a DBA get an EIN or Tax ID?

DBAs aren’t required to have a separate EIN because DBAs aren’t a business entity. The business entity that the DBA is under would have an EIN if an EIN is required.

To learn more about EINs and when you need one for your business, read our What is an EIN guide.

Can a DBA become an LLC?

No. An LLC is a business entity, while a DBA is just a name for a business.

Sole proprietorships are often confused with DBAs, but they are not the same: a sole proprietorship is a business entity, therefore it can choose to become an LLC.

To learn how to form an LLC, visit our Form an LLC state guides.

Can a DBA have Inc. in the name?

A DBA can only have Inc. in the name if the business entity the DBA is attached to is a corporation.

How do I set up a DBA for a rental property?

Holding a rental property in your name and with a DBA will not afford you any protection. The best option is to form an LLC to protect your personal assets in the event of an issue with the rental property. In any case, it is always best to consult an attorney.

When would it be good to get a DBA versus a legal name change?

Getting a DBA is often a better choice than changing your business’s legal name. If you want to rebrand your company or focus on another line of business, filing for a DBA is a simpler process than filing for a legal name change.

Is my DBA protected from being used in other places?

Some state-level laws prevent DBAs that are too similar to existing ones from being used, but this varies from state to state. It is possible to trademark a DBA, which would offer stronger protection across state lines.

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