A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our emergency dispatcher job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Emergency Dispatcher Job Description
Our agency’s emergency dispatchers are the first people contacted when emergency assistance is required. Dispatchers must be able to think quickly, remain calm under pressure, and operate multiple computer systems. Dispatchers need excellent interpersonal skills and the ability to talk with a people seeking their help.
- Operate a multi-line telephone, alert, and telecommunications device for the deaf (TDD) system
- Obtain critical information from callers
- Use the proper codes to enter caller-provided information into the system
- Assess the level of priority for each call received
- Identify the appropriate departments, vehicles, and personnel to dispatch to scenes
- Dispatch medical, police, fire, and search and rescue first-responders as appropriate
- Provide pre-arrival instructions to callers and offer remote intervention when necessary
- Monitor and respond to various technical and alarm systems
Necessary Skills & Qualifications:
- High school diploma or equivalent
- Ability to remain calm under pressure
- Ability to multitask in a fast-paced environment
- Familiarity with area jurisdictional boundaries, landmarks, and major roadways
- Commitment to following all protocols and procedures
- Commitment to building and maintaining professional relationships with first responders
- Outstanding verbal communication skills and strong written communication skills
- Willingness to complete a comprehensive training program within 6 months of being hired
Preferred Skills & Qualifications:
- Minimum of one year experience as an emergency dispatcher
- Experience using multi-line phone and TDD systems
- Training in emergency medical services
- Fluent in two or more languages
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.