A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our health inspector job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Health Inspector Job Description
The state of XYZ is looking for an experienced and qualified health inspector to fill an immediate full-time position. In this role, you will be responsible for inspecting assigned public establishments to ensure accordance with state and local health laws. Inspectors play an instrumental role in ensuring the public is kept safe and that all equipment, machinery, and products adhere to sanitation regulations. Are you looking to take your career to the next level? Do you meet the minimum requirements? If so, we would love to meet with you today.
- Conduct inspections to ensure locations are safe and sanitary for customers and employees and pass all sanitation regulations; photograph violations when necessary
- Interview employees, management and business owners to identify procedures and ensure accidents/injuries are handled properly
- Review paperwork regarding accidents/injuries
- Suspend practices when risk is identified
- Draft reports, serve legal notices, and offer advice when violations occur
- Gather all legal evidence and prepare for prosecution when applicable
Necessary Skills & Qualifications:
- Bachelor’s degree in Environmental and Occupational Health or related field
- License/certification to work as a government employee
- 1+ years as a Health Inspector or as an intern/apprentice
- Sound understanding of government regulations and best practices regarding health and safety in the workplace
- Excellent problem-solving skills
- Ability to be tough, yet compassionate
- Comfortable enforcing rules, working in a regulated business environment, and initiating legal action when necessary
- Ability to work in unsanitary environments with ease
Preferred Skills & Qualifications:
- High School Diploma or suitable equivalent
- Previous experience work in the service industry would prove beneficial
- Candidates with a professional qualification through the American Board of Industrial Hygiene (ABIH) or the National Environmental Health Association will be considered first
- Physical requirements include working unusual or long hours, frequent travel from one location to another, and hours on your feet
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.