A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our property manager job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
Property Manager Job Description
XYZ Management Services has proudly served the community for more than 30 years. Our established and respected property management company continuously seeks new opportunities for growth while delivering outstanding service to our clients and tenants. We currently need a property manager to help us manage our flourishing book of business. In this full-time position, you will be responsible for managing assigned commercial and residential properties. You will divide your time between administrative tasks and field work, demonstrating an unwavering commitment to our customers.
- Manage every detail of assigned properties
- Develop individualized business plans based on customer needs
- Inspect properties to ensure they are safe, clean, and meet industry standards; arrange routine maintenance and repairs
- Negotiate contracts
- Advertise vacant spaces and show properties
- Perform background checks on potential tenants
- Handle all move-out and move-in duties for assigned properties
- Initiate eviction proceedings and ensure the process goes smoothly
- Ensure clients understand how to file taxes on investment properties and offer assistance when requested
- Manage finances, including collecting rent/payments and managing operating expenses
- Analyze data and forecast future needs based on emerging trends, and then develop and manage an annual plan
- Collaborate with colleagues to set short- and long-term goals, and then work with a team to ensure financial performance aligns with defined goals
- Use interpersonal skills to network within the community, actively recruiting prospective clients to expand our book of business
- Maintain a positive relationship with clients, tenants, and community leaders
- Remain at the forefront of emerging innovations and trends as well as industry standards
Necessary Skills & Qualifications:
- Bachelor’s degree in real estate or property management or completion of certified property manager (CPM) coursework
- At least one year of proven experience working in a property management setting
- Comprehensive knowledge of industry rules/regulations and all financial aspects of this position
- Proficient in Microsoft Office, and competency in property management and accounting software
- Experience working as a team, with the ability to self-lead and manage your own schedule
- Detail-oriented with the ability to maintain accurate and complete records
- Possess the passion and drive to lead our organization toward continued growth
- Ability to balance the needs of the client and the company
- Strong presentation skills with the ability to effectively communicate with a variety of audiences
- Ability to make difficult decisions swiftly and confidently
Preferred Skills & Qualifications:
- High school diploma or equivalent
- Flexibility to work weekends and evenings
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.