A good job description should include a company overview and job overview, as well as an explanation of the associated responsibilities, skills & qualifications, and work environment. Below are some general guidelines for writing each of these sections effectively.
1. COMPANY OVERVIEW
Providing an accurate, concise description of your business is a great way to attract the right employees. Think of this section as an advertisement for your company -- why should prospective employees want to join your team?
Some useful things to include here are:
- Core company values
- Mission statement
- Brief history of your organization
- Anticipated growth
- Business goals
2. JOB OVERVIEW
In a few sentences, describe the purpose, importance, and fundamental qualities of the position being offered. No need to be too specific or comprehensive here -- the idea is to provide a zoomed-out image of the role the applicant would be filling in your company.
This is where you’ll outline the specific day-to-day responsibilities of the job. Bullet-point format is typically the most practical way to present this information.
4. NECESSARY SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are absolutely essential to this position. Consider as many specific conditions of the job as possible in order to create a complete list of qualifications an applicant must have in order to succeed.
5. PREFERRED SKILLS & QUALIFICATIONS
List in bulleted format the skills & qualifications that are not essential, but would make an applicant more eligible for the position being offered.
6. WORK ENVIRONMENT
Describe the environment in which the applicant would be spending most of their time. In this description, include information about:
- Company culture
- Pace of work
- Amount of collaborative vs. independent activity
- Who the employee will report to (or vice versa)
Below is our HR recruiter job description. You can post it as-is to an online job board like ZipRecruiter, or download and customize it to match the unique aspects of your business. Keep in mind that adding a custom company overview and description of the work environment (outlined above) will help you draw in the right applicants.
HR Recruiter Job Description
Our HR recruiter will find employees who can bring the diverse skills our company needs to thrive. They’ll find candidates, screen applications, and interview the most-qualified people. We need our HR recruiter to have a solid understanding of how our company functions as a whole. Only then can they see past a resume to the real qualities missing in our organization. They’ll also need excellent people skills as we’ll ask them to serve as a liaison between our company and colleges and other professional organizations.
- Work with managers to determine hiring needs
- Post jobs, screen applicants, and conduct interviews
- Perform formal background checks for chosen candidates
- Make formal recommendations to hiring managers
- Follow up with candidates and schedule future meetings
- Keep accurate and up-to-date records of employee activity
- Build strong relationships with clients, department leaders, and outside institutions
- Perform exit interviews for employees leaving the company
- Work with employees and unions to negotiate employment terms
- Monitor hiring metrics and analyze data
- Attend job fairs and coordinate employee marketing materials
- Research and evaluate hiring trends and suggest company improvements
Necessary Skills & Qualifications:
- At least one year in a recruiter role
- Strong understanding of hiring regulations
- Hands-on experience with hiring cycle
- Excellent people skills
- Organized and detail-oriented
- Strong written and verbal communication skills
- Understanding of referral systems
- Experience with ATS, resume databases, and other hiring software
- Bachelor’s degree in human resources or related field
Preferred Skills & Qualifications:
- Formal legal training on hiring laws
- An existing network of relevant professionals (e.g., job fair organizers, colleges, etc.)
ENSURE LEGAL COMPLIANCE
Hiring employees can be an intimidating and time-consuming process, but it doesn’t have to be. We’ve created a hiring compliance checklist to help you get over the legal hurdles with ease. From obtaining an Employer Identification Number (EIN) to confirming work eligibility, our guide covers everything you need to know.
SET UP PAYROLL
Even if your business only has a few employees, setting up a payroll service can save you time for running your business and also ensure that your company is compliant with important federal requirements, such as employee withholding.
We recommend Gusto, a user-friendly payroll platform for small businesses. Try out their services and get one month free.
ACQUIRE WORKERS' COMP INSURANCE
Workers’ compensation insurance provides financial and legal protection for your business and its employees.
Whether or not you need workers’ comp insurance for your company depends on the nature of the job, the employer-employee relationship, and the unique regulations of your state.