How to Start an S Corp in Texas
Starting an S corporation (S corp) in Texas is easy, and electing an S corp tax designation could potentially save your business money in taxes. Our guide will walk you through the process of starting your S corporation and provide you with tips on maintaining your S corp.
Want to form an S corp elsewhere? Check out our other How to Start an S corp guides to learn more.
We recommend using a professional formation service like ZenBusiness to get your S corp up and running in no time.
Factors to Consider Before Starting an S Corp
Before forming an S corp, you have to consider the following factors:
- Is an S corporation the best strategy for your business?
- S corporation restrictions
- Why an LLC is the best structure for the S corp tax status
- Are S corp tax advantages right for you?
Is an S Corporation the Best Strategy for Your Business?
For help with choosing the right structure for your business, visit our Choosing a Business Structure guide.
S Corporation Restrictions
S corps have several restrictions, such as being limited to one class of stock and 100 shareholders. Read our What Is an S Corporation guide for full details.
Why an LLC Is the Best Structure for the S Corp Tax Status
As entrepreneurs, we believe that starting an LLC is the best way for forming an S corporation because any advantages of forming a corporation are negated by S corp restrictions. LLCs are also easier to maintain than corporations.
Are S Corp Tax Advantages Right for You?
You need to know if the S corp tax status versus a default LLC tax status will be better for your business. To fully understand the tax advantages of an S corp, read our LLC vs. S corp guide.
Businesses that elect S corp status will need to hire payroll and accounting services.
How to Form an S Corp
There are two main ways to start an S corp:
- By forming an LLC and electing S corp tax status from the IRS when you request your employee identification number (EIN)
- By forming a corporation and electing S corp status from the IRS
We recommend not starting a corporation with the S corp tax status because the S corp negates all of the benefits of a corporation.
Recommended: If you have an existing LLC, visit our How to Convert an LLC to S Corp guide.
Steps for Forming an LLC and Electing S Corp Status in Texas
Starting a Texas LLC and electing S corp tax status is easy. You can use our guides to start an LLC with the S corp status yourself, or you can hire a service provider like ZenBusiness to guide you through this process.
There are five basic steps to start an LLC and elect S corp status:
Step 1: Name Your LLC
Step 2: Choose a Registered Agent
Step 3: File the Certificate of Formation
Step 4: Create an Operating Agreement
Step 5: Get an EIN and File Form 2553 to Elect S Corp Tax Status
Step 1: Name Your LLC
Choosing a company name is the first and most important step in starting your LLC in Texas.
Be sure to choose a name that complies with Texas naming requirements and is easily searchable by potential clients.
1. Follow the naming guidelines for a Texas LLC:
- Your name must include the phrase “limited liability company,” or one of its abbreviations or words: “LLC, L.L.C., Limited, Ltd., Company or Co.”
- Your name cannot include words that could confuse your LLC with a government agency (FBI, Treasury, State Department, etc.).
- Restricted words (e.g., Bank, Attorney, University) may require additional paperwork and a licensed individual, such as a doctor or lawyer, to be part of your LLC.
- For a list of naming rules in Texas, you can read the Texas Secretary of State's guidelines.
You can also read the Texas state statute about LLC naming guidelines for more information.
2. Is the name available in Texas? You can use the taxable entity search on the Texas Comptroller of Public Accounts website to see if your desired LLC name is available.
3. Is the URL available? We recommend checking to see if your business name is available as a web domain. Even if you don't plan to create a business website today, you may want to buy the URL in order to prevent others from acquiring it.
Step 2: Choose Your Texas Registered Agent
You must elect a registered agent for your Texas LLC.
An LLC registered agent will accept legal documents and tax notices on your LLC's behalf. You will list your registered agent when you file your LLC's Certificate of Formation.
Many business owners choose to hire a registered agent service. Many of these services will form your LLC for a small fee and include the first year of registered agent services for free.
Texas Registered Agent Consent to Appointment
Registered agents in Texas must consent to their appointment in written or electronic form. The statement of consent should include:
- The name of your LLC
- An express statement that the person designated consents to serve as the LLC’s registered agent
- The name of the person designated as registered agent
- The signature of the registered agent
- The date of execution
The consent statement doesn’t have to be filed with the Secretary of State. For in-depth information on this requirement, as well as a fillable consent form, view the Acceptance of Consent Form 401-A.
Step 3: File the Texas LLC Certificate of Formation
The Texas Certificate of Formation is used to officially register an LLC.
OPTION 1: File Online With Texas SOSDirect
- OR -
OPTION 2: File Form 205 by Mail, by Fax, or in Person
State Filing Cost: $300, payable to the Secretary of State (Nonrefundable)
Mailing Address:
Secretary of State
P.O. Box 13697
Austin, TX 78711
Office Address:
James Earl Rudder Office Building
1019 Brazos
Austin, TX 78701
Fax: (512) 463-5709
Step 4: Create an LLC Operating Agreement
An LLC operating agreement, known in Texas as a company agreement, is a legal document that outlines the ownership and member duties of your LLC.
For more information, read our Texas LLC Operating Agreement guide.
Our operating agreement tool is a free resource for business owners.
Step 5: Get an EIN and Complete Form 2553 on the IRS Website
An EIN is a number that is used by the US Internal Revenue Service (IRS) to identify and tax businesses. It is essentially a Social Security number for a business.
EINs are free when you apply directly with the IRS.
Elect S Corp Tax Status
During the online EIN application, the IRS will provide a link to Form 2553, the Election By a Small Business form.
Visit our Form 2553 Instructions guide for detailed help with completing the form.
This is the form to elect S corp tax status for your LLC:
Ready to start saving on your taxes?
We recommend using a formation service to start your Texas S corp for you, so you can focus on the things that matter most — growing your business.
Consider the Following After You Start Your Texas S Corp
Once you formalize your S corp, consider adding a business phone line to protect your personal information with phone.com.
If you need to build your S corp credit, read our guide on how to build business credit and get a business credit card through Divvy.
For business banking check out our guide on the best banks for small businesses.
Quick Guide to Business Structures and Taxes Simplified
Sole Proprietorship
Owner and business are the same for tax purposes
- Pass-through taxation (profits will pass through to its members to be reported on their personal tax returns)
- Single-member (owner) company
- Informal business structure
- No liability protection (if the business is sued, you could lose your personal assets)
Partnership
More than one owner, business and owners are the same for tax purposes
- Pass-through taxation (profits will pass through to its members to be reported on their personal tax returns)
- Informal business structure
- No liability protection (if the business is sued, you could lose your personal assets)
Limited Liability Partnership (LLP)
Business is not a separate entity
- Pass-through taxation (profits will pass through to partners to be reported on their personal tax returns)
- Corporation and partnership hybrid business
- Spreads business risk between partners by having a different set of skills and expertise.
- Limited liability (individual partners are protected when one partner is sued)
- In some states, may elect S corporation tax status
Limited Liability Company (LLC)
The business is a separate entity from its owners
- Pass-through taxation
- Formal business structure
- Liability protection (if sued, personal assets are protected as long as you don’t pierce the corporate veil)
Corporation (C Corp is the default IRS tax status)
The business is a separate entity from its owners
- Double taxation
-
- The business is taxed at a flat tax rate (currently 21%)
- The shareholders are then taxed on the distributions they receive from the business on their personal tax return at their income tax bracket
- Formal business structure
- Includes protection of personal assets
- Can elect S corp tax status instead of the default C corp status
S Corporation (S Corp)
Not a business structure, it’s an IRS tax classification
- Tax classification for LLCs and corporations only (in some states LLPs)
- Asset protection since it’s formal business structure is an LLC or a corporation
- The business itself is not taxed
- There is pass-through taxation (as in a default LLC)
- Owner(s) and shareholders receive distributions - profits, deductions, credits, and losses are passed down to the owner(s)/shareholders
- Preferred by shareholders due to no double taxation
- Offers tax savings
-
- Owner(s) become employees and have a reasonable salary that pays employment taxes and income tax
- Distributions pay only income tax at shareholder’s individual tax bracket - leads to tax savings!
Start an S Corp FAQ
What is an S corp?
An S corporation (S corp) is a tax designation for which an LLC or a corporation can apply.
Is an S corp an LLC?
No. An S corp is a tax designation for which an LLC or a corporation can elect.
How do you form an S corp?
You can form an S corp by filing Form 2553 with the Internal Revenue Service (IRS).
What are the requirements for an S corp?
S corps must meet four requirements:
- They can have no more than 100 shareholders.
- All shareholders must be private individuals (not other business entities).
- Shareholders cannot be nonresident aliens.
- The business may only issue one class of stock-this means all members must have the same distribution amount.
What are the benefits of an S corp?
Owners of S corps are considered employees of their company and can save thousands of dollars on self-employment taxes as a result.
Are taxes for LLCs and S corps the same?
No. The default taxes for an LLC and taxes for an S corp are not the same.
With an S corp, owners pay personal income tax and self-employment tax on a predetermined salary. They may then withdraw any remaining profits from the business as a “distribution,” which isn’t subject to self-employment tax.
With an LLC, all company profits pass through to the owners’ personal tax returns, and then the owners must pay personal income tax and self-employment tax on the entire amount.
Both LLCs and S corps benefit from a provision in the Tax Cuts and Jobs Act of 2017 that allows qualifying owners of pass-through entities to deduct 20% of qualified business income (QBI) from their tax returns. However, for S corps, the deduction doesn’t apply to profits paid out as wages.
What is a reasonable salary for an S corp?
Unlike the default LLC business structure, in which owners must pay self-employment tax on all of the company’s profits, owners of S corps are considered employees of the business and only have to pay self-employment tax on a salary they receive. Any other money they take from the company’s profits in the form of disbursements isn’t subject to self-employment tax.
S corp owners are required to earn a “reasonable” salary, which basically means a fair market rate based on the individual’s qualifications as well as their duties and responsibilities at the company. The purpose of this requirement is to prevent S corp owners from paying themselves an artificially low salary in order to pay less self-employment tax.
What is a distribution?
A distribution is a dividend that a shareholder/owner can take from the business profits that remain after a company pays all of its employee salaries. Shareholders must pay personal income tax on distributions, but distributions aren’t subject to self-employment tax.
What is pass-through taxation?
Pass-through taxation is a system of taxation that generally applies to sole proprietorships, partnerships, LLCs, and S corps. In this system, the profits or losses of the business are not taxed at the business level. Instead, they pass through to the owners’ personal tax returns and are taxed at each owners’ personal income tax rate.
What is the S corp tax rate?
There’s no corporate tax rate for S corps. Instead, owners of S corps pay personal income tax on the company’s profits. This rate depends on each owner’s personal income tax bracket.
Can I still use my DBA name if I elect to be an S corp?
LLCs and corporations that operate under a “doing business as” (DBA) name can choose the S corp election.