How to Start a Medical Claims Evaluation Business

Deciphering policy and claims language can be tedious and confusing. A medical claims evaluation business helps corporations and individuals determine what should and shouldn’t be awarded.

Learn how to start your own Medical Claims Evaluation Business and whether it is the right fit for you.

Ready to form your LLC? Check out the Top LLC Formation Services.

Start a Medical Claims Evaluation Business by following these 10 steps:

  1. Plan your Medical Claims Evaluation Business
  2. Form your Medical Claims Evaluation Business into a Legal Entity
  3. Register your Medical Claims Evaluation Business for Taxes
  4. Open a Business Bank Account & Credit Card
  5. Set up Accounting for your Medical Claims Evaluation Business
  6. Get the Necessary Permits & Licenses for your Medical Claims Evaluation Business
  7. Get Medical Claims Evaluation Business Insurance
  8. Define your Medical Claims Evaluation Business Brand
  9. Create your Medical Claims Evaluation Business Website
  10. Set up your Business Phone System

We have put together this simple guide to starting your Medical Claims Evaluation Business. These steps will ensure that your new business is well planned out, registered properly and legally compliant.

Exploring your options? Check out other small business ideas.

STEP 1: Plan your business

A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:

Luckily we have done a lot of this research for you.

What will you name your business?

Choosing the right name is very important. Read our detailed guide on how to name your business. We recommend checking if the business name you choose is available as a web domain and securing it early so no one else can take it.

Want some help naming your Medical Claims Evaluation Business?

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What are the costs involved in opening a Medical Claims Evaluation Business?

Medical claims evaluation businesses can operate with extremely low overhead costs. Many evaluators will work out of their homes. Equally, much of the correspondence and research regarding policies and claims can be completed online. You’ll need internet and phone service, but you probably won’t need much in the way of office materials.

You should probably create a company website to help potential clients understand what you can offer. It will also serve as a hub for communications or FAQs.

You’ll also want business insurance of your own, as well as an LLC or other business filing, and any licensing, permits, or certifications needed to operate in your state.

What are the ongoing expenses for a Medical Claims Evaluation Business?

Ongoing expenses can be minimal. You’ll have to determine if you have annual fees for operating such a business in your particular state, and you will need to renew your business insurance annually. You'll also need continued phone, internet, and website hosting services.

Who is the target market?

Medical claims evaluation can affect all age ranges. Your most likely individual clients will be those with extensive medical histories.

If you are working for insurance companies, consider smaller businesses who may not have a large legal team to handle claim evaluations.

How does a Medical Claims Evaluation Business make money?

Medical claims evaluators make money from the fees charged for client consultations. Evaluators may have a standard flat rate, an hourly rate, or a combination of both.

How much can you charge customers?

Medical claims evaluators often charge by the hour. Their average price is just under $20 per hour when starting out.

How much profit can a Medical Claims Evaluation Business make?

A 40 hour week at $20 per hour equates to $800 per week.

How can you make your business more profitable?

If you are experienced with legal documents, paperwork, and proceedings, you can also pursue legal evaluations to determine the strength of a client’s potential case.

Want a more guided approach? Access TRUiC's free Small Business Startup Guide - a step-by-step course for turning your business idea into reality. Get started today!

STEP 2: Form a legal entity

The most common business structure types are the sole proprietorship, partnership, limited liability company (LLC), and corporation.

Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your Medical Claims Evaluation Business is sued.

Form Your LLC

Read our Guide to Form Your Own LLC

Have a Professional Service Form your LLC for You

Two such reliable services:

You can form an LLC yourself and pay only the minimal state LLC costs or hire one of the Best LLC Services for a small, additional fee.

Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.

STEP 3: Register for taxes

You will need to register for a variety of state and federal taxes before you can open for business.

In order to register for taxes you will need to apply for an EIN. It's really easy and free!

You can acquire your EIN through the IRS website. If you would like to learn more about EINs, read our article, What is an EIN?

There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.

STEP 4: Open a business bank account & credit card

Using dedicated business banking and credit accounts is essential for personal asset protection.

When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.

Open a business bank account

Besides being a requirement when applying for business loans, opening a business bank account:

  • Separates your personal assets from your company's assets, which is necessary for personal asset protection.
  • Makes accounting and tax filing easier.

Recommended: Read our Best Banks for Small Business review to find the best national bank or credit union.

Get a business credit card

Getting a business credit card helps you:

  • Separate personal and business expenses by putting your business' expenses all in one place.
  • Build your company's credit history, which can be useful to raise money later on.

Recommended: Apply for an easy approval business credit card from BILL and build your business credit quickly.

STEP 5: Set up business accounting

Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.

Make LLC accounting easy with our LLC Expenses Cheat Sheet.

STEP 6: Obtain necessary permits and licenses

Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.

STEP 7: Get business insurance

Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.

There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.

Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.

STEP 8: Define your brand

Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.

If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.

Recommended: Get a logo using Truic's free logo Generator no email or sign up required, or use a Premium Logo Maker.

If you already have a logo, you can also add it to a QR code with our Free QR Code Generator. Choose from 13 QR code types to create a code for your business cards and publications, or to help spread awareness for your new website.

How to promote & market a Medical Claims Evaluation Business

As mentioned above, your method of marketing for this type of business needs to be specific and classy. You probably don’t want to blast potential customers with flashy ads. Have a website built, advertise in some local medical and legal trade publications, and focus on your track record and word-of-mouth recommendations.

How to keep customers coming back

Many customers will seek you out via search engines. Make sure your search engine optimization (SEO) on your website is generating the leads you need, and create an easily navigable website with a FAQ section and a method for contacting you directly.

Once customers have met with you, create a dialogue with them to explain next steps. Clients want to remain in the loop. When a case concludes, ask them for testimonials to include on your website.

STEP 9: Create your business website

After defining your brand and creating your logo the next step is to create a website for your business.

While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.

Here are the main reasons why you shouldn’t delay building your website:

  • All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
  • Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
  • Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.

Recommended: Get started today using our recommended website builder or check out our review of the Best Website Builders.

Other popular website builders are: WordPress, WIX, Weebly, Squarespace, and Shopify.

STEP 10: Set up your business phone system

Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.

There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use. Check out our review of the Best Business Phone Systems 2023 to find the best phone service for your small business.

Recommended Business Phone Service: is our top choice for small business phone numbers because of all the features it offers for small businesses and it's fair pricing.

Is this Business Right For You?

Medical claims evaluators have to understand insurance policy and coverage very well. They must also be meticulous in their processes. No stone left unturned, so to speak. An individual with a background in insurance, medical billing and coding, corporate legal filings, or other jobs that work with the law can be great fits.

Want to know if you are cut out to be an entrepreneur?

Take our Entrepreneurship Quiz to find out!

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What happens during a typical day at a Medical Claims Evaluation Business?

Medical claims evaluation businesses spend a large amount of their time meeting with clients and reviewing the various policy coverage they have or have extended.

If working for an individual, you can take sworn depositions, research previous claims with similar scenarios, and communicate with the insurance company, hospital, or treatment clinics.

If you’re working for an insurance company, you’ll be researching the claimant’s history and whether or not their claim meets the insurance company’s criteria.

Additionally, office paperwork filings, clientele communications, billing, scheduling meetings, and meeting new clients can all be part of your day.

What are some skills and experiences that will help you build a successful Medical Claims Evaluation Business?

As mentioned above, this job demands an eye for detail, a strong grasp of the law, and a background in insurance, medical billing, or both.

Small business management experience and strong secretarial skills will also help a person looking to break into this field.

What is the growth potential for a Medical Claims Evaluation Business?

Medical and insurance billing is a big business. Helping clients to grasp their legal standings becomes an important task within this realm of business. And with an ever-shifting landscape of policy and coverage changes, businesses and individuals, alike, will need the services of a professional claims evaluator. As an industry, it seems poised to continue steadily growing and mirroring the growth of the medical and insurance industries.

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Take the Next Step

Find a business mentor

One of the greatest resources an entrepreneur can have is quality mentorship. As you start planning your business, connect with a free business resource near you to get the help you need.

Having a support network in place to turn to during tough times is a major factor of success for new business owners.

Learn from other business owners

Want to learn more about starting a business from entrepreneurs themselves? Visit Startup Savant’s startup founder series to gain entrepreneurial insights, lessons, and advice from founders themselves.

Resources to Help Women in Business

There are many resources out there specifically for women entrepreneurs. We’ve gathered necessary and useful information to help you succeed both professionally and personally:

  • Funding
  • Events
  • Guides
  • Support

If you’re a woman looking for some guidance in entrepreneurship, check out this great new series Women in Business created by the women of our partner Startup Savant.

What are some insider tips for jump starting a Medical Claims Evaluation Business?

If you have ties to either the medical or insurance fields, maintain those connections. They may serve you well in procuring solutions or answering difficult policy questions. They can also recommend your services to potential clients.

Find a legal team which specializes in insurance and medical claims cases to partner with. As a consultant for legal proceedings, you will not only receive decent compensation, but you can generate future client calls.

Advertise — but do it tastefully. You want people to know what you do, but you don’t want to appear predatory or connected with predatory legal behavior. You are a professional, so advertise in professional publications.

How and when to build a team

Many medical claims evaluators work solo. As you gain more clientele and have a proven track record, you may want to consider moving into an office space and bringing in some assistants.

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