How to Start a Mobile Bartending Service

Mobile bartenders travel to various event locations, setting up wherever the event coordinator or customer needs them. Some bartending services provide everythingincluding alcohol, signature drinks, glassware, and staffwhile others require the client to provide the alcohol and wine.

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Learn how to start your own Mobile Bartending Service and whether it is the right fit for you.


Start a mobile bartending service by following these 10 steps:

You have found the perfect business idea, and now you are ready to take the next step. There is more to starting a business than just registering it with the state. We have put together this simple guide to starting your mobile bartending service. These steps will ensure that your new business is well planned out, registered properly and legally compliant.

Check out our How to Start a Business page.

STEP 1: Plan your business

A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:

Luckily we have done a lot of this research for you.

What are the costs involved in opening a mobile bartending service?

Once you have acquired the knowledge necessary to start your mobile bartending business, you’ll need to start building your inventory. While an office space is not required for success, there will be a great deal of equipment to store. For this reason, many business owners lease a space large enough to organize and store all supplies.

Once you have acquired your space, you can begin stocking the shelves:

  • Mobile bars and tables - for outdoor events, consider investing in a mobile gazebo for shelter. Mobile bars range in price from $200 to $3,500. Consider investing in gently used items to reduce these initial costs.
  • Glassware - $46 to $97 per case
  • Napkins and table covers - $11 to $19 a piece
  • Cocktail making equipmentshakers, strainers, muddlers, and speed pourers. Prices can range from $3 to $68.
  • Reliable transportation for transporting supplies to events - for mobile marketing, invest in signage for your vehicle
  • Insurance—speak with a trusted insurance professional regarding the type of coverage your business requires. Whenever alcohol is consumed, there’s a liability exposure.
  • Marketing and literaturebusiness cards and pamphlets describing your services
  • Website

 

What are the ongoing expenses for a mobile bartending service?

Before an event, you will need to purchase alcohol, wine, mixers, and garnishes. In addition, your business will incur the following ongoing expenses:

  • Payroll taxes—bartenders earn a minimum of $150/event, plus tips.
  • Rentshould you decide to lease a building
  • Utility costs
  • Insurancefor the company vehicle and liability
  • Marketing

Who is the target market?

Preferred clients include anyone who wants to host a private or public event that will include alcoholic beverages. Fortunately, birthdays, graduations, weddings, and fundraising events happen year round, ensuring your services will always be needed.

How does a mobile bartending service make money?

Mobile bartending companies generate revenue from the services they provide. Some customers will only require bartenders, while others will need the full service—drinks, glassware, mixers, etc.  Be sure to offer a variety of options for prospective clients to choose from.

How much can you charge customers?

This depends upon how you decide to structure your business. Some companies offer a variety of packages, with a basic one starting at $250 for fifty guests, not including the cost of drinks. Some bartending services don’t supply the alcohol, while others will only supply beer and wine. Be sure you carefully map out your policies prior to meeting with your first potential customer so that all expectations are clearly defined in advance.

How much profit can a mobile bartending service make?

While this varies, depending upon the services required of your client, a majority of mobile bartending businesses start out with an annual profit of $24,000-$41,000. After the three year mark, many have reported an annual profit of $76,000 or more.

How can you make your business more profitable?

Consider some of the below strategies for maximizing your profits:

  • As part of your marketing strategy, concentrate on landing large clients who regularly host large events.
  • Share your mixology knowledge by hosting classes or a blog. This could be online and/or in-person.
  • Include catering snacks or food as an additional service.

 

What will you name your business?

Choosing the right name is important and challenging. If you don’t already have a name in mind, visit our How to Name a Business guide or get help brainstorming a name with our Mobile Bartending Service Name Generator

If you operate a sole proprietorship, you might want to operate under a business name other than your own name. Visit our DBA guide to learn more.

When registering a business name, we recommend researching your business name by checking:

  • Your state's business records
  • Federal and state trademark records
  • Social media platforms
  • Web domain availability.

It's very important to secure your domain name before someone else does.

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STEP 2: Form a legal entity

The most common business structure types are the sole proprietorship, partnership, limited liability company (LLC), and corporation.

Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your mobile bartending service is sued.

Form Your LLC

Read our Guide to Form Your Own LLC

Have a Professional Service Form your LLC for You

Two such reliable services:

You can start an LLC yourself and pay only the minimal state LLC costs or hire one of the Best LLC Services for a small, additional fee.

Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.

STEP 3: Register for taxes

You will need to register for a variety of state and federal taxes before you can open for business.

In order to register for taxes you will need to apply for an EIN. It's really easy and free!

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You can acquire your EIN for free through the IRS website, via fax, or by mail. If you would like to learn more about EINs and how they can benefit your LLC, read our article, What is an EIN?.

Learn how to get an EIN in our What is an EIN guide or find your existing EIN using our EIN lookup guide.

Small Business Taxes

Depending on which business structure you choose, you might have different options for how your business will be taxed. For example, some LLCs could benefit from being taxed as an S corporation (S corp).

You can learn more about small business taxes in these guides:

There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.

STEP 4: Open a business bank account & credit card

Using dedicated business banking and credit accounts is essential for personal asset protection.

When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.

Additionally, learning how to build business credit can help you get credit cards and other financing in your business's name (instead of yours), better interest rates, higher lines of credit, and more.

Open a business bank account

  • This separates your personal assets from your company's assets, which is necessary for personal asset protection.
  • It also makes accounting and tax filing easier.
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Recommended: Read our Best Banks for Small Business review to find the best national bank, credit union, business-loan friendly banks, one with many brick-and-mortar locations, and more.

Open net-30 accounts

When it comes to establishing your business credit, net-30 vendors are considered the way to go. The term "net-30," which is popular among vendors, refers to a business credit arrangement where the company pays the vendor within 30 days of receiving goods or services.

Net-30 credit terms are often used for businesses that need to obtain inventory quickly but do not have the cash on hand.

Besides establishing business relationships with vendors, net-30 credit accounts get reported to the major business credit bureaus (Dun & Bradstreet, Experian Business, and Equifax Business Credit). This is how businesses build business credit so they can qualify for credit cards and other lines of credit.

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Recommended: Read our guide on the best net-30 vendors so you can start building business credit now, so you never have to worry about cash flow in the future. Keep in mind that poor cash flow is the #1 reason businesses fail!

Get a business credit card

  • This helps you separate personal and business expenses by putting your business' expenses all in one place.
  • It also builds your company's credit history, which can be useful to raise money and investment later on.

STEP 5: Set up business accounting

Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.

STEP 6: Obtain necessary permits and licenses

Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.

State & Local Business Licensing Requirements

Businesses involved in the sale of alcoholic beverages are required to obtain a liquor license from the appropriate state or local agency.

  • A comprehensive list of laws by state (including necessary licenses, zoning laws, etc), curated by the Alcohol and Tobacco Tax and Trade Bureau, can be found here.

If you sell food at your events, you may also need licensing from a local health department. Food establishments are randomly inspected by the local health department on a regular basis. These inspections will check for compliance with local health laws, typically related to prevention of food contamination.

Tips for faring well on a health inspections can be found here.

Most businesses are required to collect sales tax on the goods or services they provide. To learn more about how sales tax will affect your business, read our article, Sales Tax for Small Businesses.

In addition, certain state and local licensing or regulatory requirements may apply.

Service Agreement

Mobile bartending businesses should consider requiring clients to sign a services agreement before starting a new project. This agreement should clarify client expectations and minimize risk of legal disputes by setting out payment terms and conditions, service level expectations, and intellectual property ownership. Here is an example of one such services agreement.

Recommended: Rocket Lawyer makes it easy to create a professional service agreement for your mobile bartending business when you sign up for their premium membership. For $39.95 per month, members receive access to hundreds of legal agreements and on call attorneys to get complimentary legal advice.

STEP 7: Get business insurance

Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.

There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.

Learn more about General Liability Insurance.

Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.

Recommended: Learn what business insurance for your Mobile Bartending Service will cost.

Business Insurance for
Mobile Bartending Service

STEP 8: Define your brand

Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.

If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.
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Recommended: Get a logo using Truic's free logo Generator no email or sign up required, or use a Premium Logo Maker.

How to promote & market a mobile bartending service

Given the virtual environment we live in today, it is critical that you maintain an online presence. Your website should be simple yet informative and your social media pages should share articles and tips that could help educate your customers. Contact food and spirits bloggers in your area and offer them a free tasting of your signature drinks or ask to be an occasional guest blogger.

In this industry, networking will be your most effective marketing tool. Get to know the various party planners, catering businesses, and venues that don’t supply food and drink. A partnership with just a few of them has the potential to keep you busy throughout the season. Research bridal fairs in your area and attend those as a vendor for additional exposure.

How to keep customers coming back

To ensure repeat customers, make sure you provide a memorable experience to every guest. Every event you serve delivers you a room full of possible customers. Make sure every member of your staff is professional and friendly, as word of mouth could be your strongest marketing tool.

Partnering with a catering company or venues in your area should provide you access to as many new customers as your business can handle.

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Still unsure about what kind of business you want to start? Check out the latest Small Business Trends to help inspire you.

STEP 9: Create your business website

After defining your brand and creating your logo the next step is to create a website for your business.

While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.

Here are the main reasons why you shouldn’t delay building your website:

  • All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
  • Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
  • Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.

Using our website building guides, the process will be simple and painless and shouldn’t take you any longer than 2-3 hours to complete.

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Recommended: Get started today using our recommended website builder or check out our review of the Best Website Builders.

Other popular website builders are: WordPress, WIX, Weebly, Squarespace, and Shopify.

STEP 10: Set up your business phone system

Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.

There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use.

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Recommended: Find the best phone system for your business; check out our review of the Best Business Phone Systems 2021.

Start A Mobile Bartending Service In Your State

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Select your state below for an in-depth guide on completing each of these steps in your home state.

Is this Business Right For You?

Entrepreneurs experienced in the restaurant and bar industry who are looking to venture out on their own are best suited for this business endeavor. Mobile bartenders often work nights and weekends. This offers a more flexible work schedule, allowing you more time to focus on building your business during the week, and also spend time with family and friends.

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Want to know if you are cut out to be an entrepreneur?

Take our Entrepreneurship Quiz to find out!

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What happens during a typical day at a mobile bartending service?

If you have spent any time in the service industry, you know that it is unpredictable. For many, this adds another layer of excitement, guaranteeing that no two days are alike.

As the owner of a mobile bartending business, you'll be tasked with the following activities:

  • Field calls and questions from current and prospective clients.
  • Speak with customers prior to the event to determine their vision and preferences, check out the venue, and note any guest allergies or sensitivities.
  • Shop for any items needed for scheduled events.
  • Schedule and/or hire bartenders for upcoming events.
  • Plan drink “menu” and come up with ideas for specialty drinks based on your client’s preferences
  • Arrive several hours early to set up the bar and get any special instructions.
  • Bartend event.
  • Clean up after event.
  • Routine maintenance and clean up of vehicles used for transporting supplies.
  • Marketing, networking, and administrative duties.
  • Follow up with clients to receive feedback and ensure they received satisfactory service.

Many mobile bartending service owners opt to be the face of the business, leaving the actual bartending to their employees.

What are some skills and experiences that will help you build a successful mobile bartending service?

At first glance, building a profitable mobile bartending business sounds easyyou bring the requested items to the event and provide drinks to guests. No matter how large or small, however, events rarely go off without a hitch. Whether it’s a wedding or a fundraising event, your customer is looking to help turn their vision for this special day into a reality. Thus, it’s vital that you arrive on time and that every detail has been cared for. You will often be setting up in unfamiliar territory, or with a catering crew you haven't met, so adaptability and organization are essential.

In this industry, you will also be required to socialize with guests throughout the event. Most bartenders possess strong interpersonal skills, with the ability to interact with virtually anyone. It’s critical that you are professional at all times and help out whenever necessary, even if the task doesn't fit into your job description.

If you’re knowledgeable in the art of mixology, but haven’t ever worked in this field, consider working as a bartender or bar manager for at least a year. You will learn tricks and shortcuts, basic knowledge of how to run a bar efficiently and quickly, and get accustomed to standing for 8-12 hours at a time. Additionally, The National Bartenders Association and International Bartenders Association both offer members advice and resources regarding the latest trends, marketing support to help build your business, and advice on how to dream up your next signature drink.

What is the growth potential for a mobile bartending service?

Mobile bartending has realized significant growth in the last five years. With the industry poised for additional growth in the next decade, entrepreneurs have a good opportunity to achieve their growth goals. Many have found success offering franchise opportunities, while others are able to offer their services to multiple clients on any given night.

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Take the Next Step

Find a business mentor

One of the greatest resources an entrepreneur can have is quality mentorship. As you start planning your business, connect with a free business resource near you to get the help you need.

Having a support network in place to turn to during tough times is a major factor of success for new business owners.

Learn from other business owners

Want to learn more about starting a business from entrepreneurs themselves? Visit Startup Savant’s startup founder series to gain entrepreneurial insights, lessons, and advice from founders themselves.

Resources to Help Women in Business

There are many resources out there specifically for women entrepreneurs. We’ve gathered necessary and useful information to help you succeed both professionally and personally:

  • Funding
  • Events
  • Guides
  • Support

If you’re a woman looking for some guidance in entrepreneurship, check out this great new series Women in Business created by the women of our partner Startup Savant.

What are some insider tips for jump starting a mobile bartending service?

Successful bartending business owners offer the following advice:

  • Always follow up with your clients to ensure they had a positive experience.
  • Make sure every client signs a contract that includes their payment obligations, your cancellation policy, and a statement of your obligation and right to deny service to intoxicated guests.
  • Require a deposit before investing too much in an event.
  • As part of your marketing strategy, consider donating your services to a local fundraiser or donating a gift certificate to a silent auction.
  • Send a handwritten note and a small thank you gift after each event to ensure your company really stands out above the rest.

 

How and when to build a team

To ensure a positive experience for your customer and their guests, start out with a small staff. The general rule is that there should be one bartender for every seventy-five guests when only beer and wine is being served. For a full bar, it’s recommended that you have one bartender for every fifty guests. Check with your state regarding any age requirements for bartenders and make sure each new hire has experience mixing drinks.

Next Steps

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