How to Start an App Development Company

Has every app conceivable already been invented? Not at all. There are literally millions of apps that have yet to be created. Some have an obvious demand while some apps introduce new emerging ideas. Going into this business is very rewarding because it is getting easier to create software applications. Additionally, new users tend to multiply, which continues to create more demand for apps.

Learn how to start your own App Development Company and whether it is the right fit for you.

Ready to form your LLC? Check out the Top LLC Formation Services.

Start an app development company by following these 10 steps:

  1. Plan your App Development Company
  2. Form your App Development Company into a Legal Entity
  3. Register your App Development Company for Taxes
  4. Open a Business Bank Account & Credit Card
  5. Set up Accounting for your App Development Company
  6. Get the Necessary Permits & Licenses for your App Development Company
  7. Get App Development Company Insurance
  8. Define your App Development Company Brand
  9. Create your App Development Company Website
  10. Set up your Business Phone System

We have put together this simple guide to starting your app development company. These steps will ensure that your new business is well planned out, registered properly and legally compliant.

Exploring your options? Check out other small business ideas.

STEP 1: Plan your business

A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:

Luckily we have done a lot of this research for you.

What will you name your business?

Choosing the right name is important and challenging. If you don’t already have a name in mind, visit our How to Name a Business guide or get help brainstorming a name with our App Development Company Name Generator

If you operate a sole proprietorship, you might want to operate under a business name other than your own name. Visit our DBA guide to learn more.

When registering a business name, we recommend researching your business name by checking:

  • Your state's business records
  • Federal and state trademark records
  • Social media platforms
  • Web domain availability.

It's very important to secure your domain name before someone else does.

Want some help naming your app development company?

Business Name Generator

What are the costs involved in opening an app development company?

If you want to start with a professional development team, you will need to establish an LLC company, rent a space, install high-end computers, license the appropriate software, and pay the utilities, which includes the electricity and the Internet connection fees.

A typical start-up team of software developers will require these start-up expenses:

  • LLC and Business license fees - The average is around $1,000 depending on the state.
  • Facility rent and security deposits - $5,000 to start, and $2,000 per month thereafter.
  • Computers with monitors - $3,000 each to buy them, $150 per month to lease them. This expense depends on the team members. Typical teams are six people.
  • Software licenses - $1,000 to $2,000 per person.
  • Desks - up to $250 per person.
  • Desk Chairs - up to $150 per person.

Many developers decide to start out by themselves, taking less projects, and working increased hours.This helps save on some of the above costs, until the company starts to experience so much demand that it is necessary to hire others.

What are the ongoing expenses for an app development company?

You will need to rent a space and pay for Internet for your software development team. Other costs may include monthly subscriptions to development software, computer maintenance, and, of course, payroll.

Who is the target market?

If your business model includes creating apps for other companies, you will want to find companies who will give you a steady workflow to keep your software programmers busy and also pay you a fair price for the work.

If your business model includes selling the apps you create yourself, your customers will be as many people as you can possibly find in your target market. If the app has a lot of interest by the general public it will sell easily. On the other hand, if the app solves some critical problem for a niche market it will sell to a smaller group of people or companies, but at a higher price.

How does an app development company make money?

There are four business models for applications and various combinations of them, which are:

  1. Work For Hire - Getting paid to create applications for others.
  2. Advertiser Supported Free Apps - An app that is popular can earn revenues from associated advertisements.
  3. Free to try (or limited version) with Premium Paid Service - An entry level app is either a free trial for a specific time or a limited version. Those who pay for a premium version get enhanced features and can remove advertisements.
  4. Paid Apps – These apps charge for their use by timeframe, by the number of users, or by other means, such as a license fee. There are no free versions. These apps may be highly specialized and very valuable to those who pay for them.

How much can you charge customers?

The charge for clients that want you to develop software applications for them is usually based on a set fee, with a very specific request for the work to be done. If the work is more open-ended then you can charge based on the hourly rates for the level of skills the programmers have, who are assigned to the tasks. Because of the global competition, these rates can be minimal or much higher depending on where the individual software programmers live.

Software development rates per hour range from the low end of $5 per hour for international programmers, to $75 per hour for programmers from the US.

An example of a recent project to develop a mobile phone app had three software developers. One was in Pakistan and the other two were in India. About 15 global freelancers were used to translate the software display results on mobile phones into multiple languages. The total project cost was less than $2,000 and took one month to complete. This same project would cost over $50,000 if made solely in the USA.

The average cost for a paid app is $0.99.

When you sell apps online, the best method is to give a modified version away for free and offer enhanced services for those that like the free version and want to have more features. This is a very successful business model. There may be, for example, tens of millions of free users that make a specific app very popular. Of those tens of millions, a smaller percentage will want to pay for the enhanced services. Even if only capturing five to ten percent of millions that use your free version, who pay for the enhanced services, the revenue stream is exceptional.

How much profit can an app development company make?

You may make nothing to billions. The amount you make comes from your app’s popularity.

How can you make your business more profitable?

Make sure you are creating apps for things people really want. In some ways, the market for apps is becoming oversaturated, so you will have to find your own unique niche in order to thrive as a business.

There is a caution you will need to understand regarding earning a “fair price” for the work. Software development of apps is a global business. In countries where the standards are lower and the cost of living is substantially less than the more developed countries, there are programmers that work very cheaply. If you are not in one of these countries you can still use the programmers from the areas of the world with lower labor costs. If you do not do this, you will not be competitive and you will probably not get much work from other companies that want your software development team to make apps for them.

An example of the price differential for labor is that a highly qualified computer programmer in the USA might cost $80,000 per year, whereas international programmers with the same skills might cost only $20,000 per year. The labor costs are a big part of developing software apps, so you really need to understand the global dynamics.

Though international outsourcing comes with certain financial benefits, US-based programmers may come with other advantages, including the ability to work locally. This can greatly help when it comes to communication and meeting project deadlines.

Want a more guided approach? Access TRUiC's free Small Business Startup Guide - a step-by-step course for turning your business idea into reality. Get started today!

STEP 2: Form a legal entity

The most common business structure types are the sole proprietorship, partnership, limited liability company (LLC), and corporation.

Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your app development company is sued.

Form Your LLC

Read our Guide to Form Your Own LLC

Have a Professional Service Form your LLC for You

Two such reliable services:

You can form an LLC yourself and pay only the minimal state LLC costs or hire one of the Best LLC Services for a small, additional fee.

Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.

STEP 3: Register for taxes

You will need to register for a variety of state and federal taxes before you can open for business.

In order to register for taxes you will need to apply for an EIN. It's really easy and free!

You can acquire your EIN through the IRS website. If you would like to learn more about EINs, read our article, What is an EIN?

There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.

STEP 4: Open a business bank account & credit card

Using dedicated business banking and credit accounts is essential for personal asset protection.

When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.

Open a business bank account

Besides being a requirement when applying for business loans, opening a business bank account:

  • Separates your personal assets from your company's assets, which is necessary for personal asset protection.
  • Makes accounting and tax filing easier.

Recommended: Read our Best Banks for Small Business review to find the best national bank or credit union.

Get a business credit card

Getting a business credit card helps you:

  • Separate personal and business expenses by putting your business' expenses all in one place.
  • Build your company's credit history, which can be useful to raise money later on.

Recommended: Apply for an easy approval business credit card from BILL and build your business credit quickly.

STEP 5: Set up business accounting

Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.

Make LLC accounting easy with our LLC Expenses Cheat Sheet.

STEP 6: Obtain necessary permits and licenses

Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.

State & Local Business Licensing Requirements

Certain state permits and licenses may be needed to operate an app development business. Learn more about licensing requirements in your state by visiting SBA’s reference to state licenses and permits.

Most businesses are required to collect sales tax on the goods or services they provide. To learn more about how sales tax will affect your business, read our article, Sales Tax for Small Businesses.

Services Contract (e.g. MSA)

App development companies should require clients to sign a services agreement before starting a new project. Such agreements clarify client expectations and minimize risk of legal disputes by setting out payment terms and conditions, service level expectations, and intellectual property ownership (who will ultimately own the app). Here is an example of one such services agreement.

Recommended: Rocket Lawyer makes it easy to create a professional service agreement for your app development business when you sign up for their premium membership. For $39.95 per month, members receive access to hundreds of legal agreements and on call attorneys to get complimentary legal advice.

Trademark & Copyright Protection

Because an app development business may be creating its own apps and related intellectual property, it is prudent to protect your rights by registering for the appropriate trademarks and copyrights. Learn more about trademark and copyright protection.

STEP 7: Get business insurance

Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.

There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.

Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.

FInd out what types of insurance your App Development Company needs and how much it will cost you by reading our guide Business Insurance for App Development Company.

STEP 8: Define your brand

Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.

If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.

Recommended: Get a logo using Truic's free logo Generator no email or sign up required, or use a Premium Logo Maker.

If you already have a logo, you can also add it to a QR code with our Free QR Code Generator. Choose from 13 QR code types to create a code for your business cards and publications, or to help spread awareness for your new website.

How to promote & market an app development company

The best apps, by being very useful, promote themselves. It is very easy to put an app for sale in the Apple Store or on Google. You can offer a two-tiered system with a “free version” and a paid enhanced version and put your software available for download on run by CNET.

Attending trade shows is an excellent way to meet potential customers if you want to do work-for-hire. There are many freelance systems online that you can use to find customers looking for software developers with specific skills. Giving public speeches and becoming known as an industry leader is a great way to increase the popularity of yourself and the applications made by your company.

How to keep customers coming back

Your reputation says it all. There are two types of reputations. The first one is with clients that hire you to create applications for them. The second type is a public reputation for apps you sell directly. Both reputations are enhanced when your app serves an important need and the users fall in love with the app, as well as they tell all their friends about it on social media and in other ways.

STEP 9: Create your business website

After defining your brand and creating your logo the next step is to create a website for your business.

While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.

Here are the main reasons why you shouldn’t delay building your website:

  • All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
  • Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
  • Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.

Recommended: Get started today using our recommended website builder or check out our review of the Best Website Builders.

Other popular website builders are: WordPress, WIX, Weebly, Squarespace, and Shopify.

STEP 10: Set up your business phone system

Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.

There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use. Check out our review of the Best Business Phone Systems 2023 to find the best phone service for your small business.

Recommended Business Phone Service: is our top choice for small business phone numbers because of all the features it offers for small businesses and it's fair pricing.

Is this Business Right For You?

Anyone who loves computer programming or general problem-solving would be great for this business. It helps if you have experience working on software development teams that produce popular applications before you try to go off on your own to start an application development company.

Software programmers often work very long hours without immediate reward, because solving the programming problem is the driver that pushes them forward. In this type of work, it is rare to have regular working hours, so you should be prepared to adopt a schedule that can adjust according to changing workloads.

Want to know if you are cut out to be an entrepreneur?

Take our Entrepreneurship Quiz to find out!

Entrepreneurship Quiz

What happens during a typical day at an app development company?

As a business owner of a software application company, you will need to be able to interface with clients (if doing work-for-hire) and manage the interface with the public if your programs are sold on an advertiser-supported model or on a subscription basis.

Your other main job is to manage the software development team. Your software development team may be on the edge of eccentricity and on the border between genius and insanity. This is normal for this business.

Your daily job is to create an amazing creative environment where other geeks will want to stay in and spend many days or maybe many weeks creating software code without much need for doing anything else.

Another part of your job is to keep the team heading in the best direction. Really intelligent people have a tendency to wander off into tangential thoughts that are not part of the project they are supposed to be working on. As the business owner, your job is to guide them towards producing positive and useful outcomes.

What are some skills and experiences that will help you build a successful app development company?

Having a degree in computer programming is helpful although not necessary. Knowing programming code, even if self-taught, is extremely valuable. You will succeed if you love what you do. If you would develop apps as a hobby simply because you enjoy doing it, you will definitely succeed in this business.

You will have to enjoy working long hours, sometimes through the night, and not necessarily getting paid for your time when you first get started. Your goals, when you start, are to learn as much as possible.

One way to get the “chops” necessary to succeed in this business is to volunteer on an open source program to help improve it. Everyone working on an open source program works for “free.” However, they get paid by what they learn from the others that are more advanced than they are.

There are very few “brick-and-mortar” schools that offer this level of expertise and real-time learning. Software programmers who are the best in the world are renegades. The really superb ones want to teach skills to others. However, you better be quick and learn fast because they have no time for slow-learners.

What is the growth potential for an app development company?

Depending on your skills to make apps that attract attention and gain paying customers, you can start with a single successful app and build a business worth many billions. Software development is always about being new, innovative, and showing your paying customers ways to do things they never imagined before.

Any newly starting company has the same chance to create an industry disruption coming from their new ideas.

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Take the Next Step

Find a business mentor

One of the greatest resources an entrepreneur can have is quality mentorship. As you start planning your business, connect with a free business resource near you to get the help you need.

Having a support network in place to turn to during tough times is a major factor of success for new business owners.

Learn from other business owners

Want to learn more about starting a business from entrepreneurs themselves? Visit Startup Savant’s startup founder series to gain entrepreneurial insights, lessons, and advice from founders themselves.

Resources to Help Women in Business

There are many resources out there specifically for women entrepreneurs. We’ve gathered necessary and useful information to help you succeed both professionally and personally:

  • Funding
  • Events
  • Guides
  • Support

If you’re a woman looking for some guidance in entrepreneurship, check out this great new series Women in Business created by the women of our partner Startup Savant.

How and when to build a team

This is all about budget. If you can pay to add staff and have enough work that is paid work for them to do, then, by all means, hire more staff to help you. Use freelancers as much as possible in the beginning and find the best ones by giving them small tests of things to do to advance your projects.

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