Start a bike rental business by following these 10 steps:
- Plan your Bike Rental Business
- Form your Bike Rental Business into a Legal Entity
- Register your Bike Rental Business for Taxes
- Open a Business Bank Account & Credit Card
- Set up Accounting for your Bike Rental Business
- Get the Necessary Permits & Licenses for your Bike Rental Business
- Get Bike Rental Business Insurance
- Define your Bike Rental Business Brand
- Create your Bike Rental Business Website
- Set up your Business Phone System
You have found the perfect business idea, and now you are ready to take the next step. There is more to starting a business than just registering it with the state. We have put together this simple guide to starting your bike rental business. These steps will ensure that your new business is well planned out, registered properly and legally compliant.
STEP 1: Plan your business
A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:
- What are the startup and ongoing costs?
- Who is your target market?
- How much can you charge customers?
- What will you name your business?
Luckily we have done a lot of this research for you.
What are the costs involved in opening a bike rental business?
At the high end, this bike rental manager mentions $175,000 in startup costs for the company with which he’s involved. (It’s also an interesting web article regarding the day-to-day challenges of such an operation.)
Fortunately, this kind of business can be started with a much more modest investment. Let’s imagine a shop with 20 bikes.
- Fleet costs and related gear – If the 20 bike were purchased for $250 each, your startup fleet costs $5,000. This is at the low end of new bike costs, and keep in mind that quality and durability are important because they’re liable to take a beating. You can get one idea of costs by visiting this fleet-sales website. You might also spend another $1,000-$2,000 or more on such related gear as helmets and bike locks.
- Repairs – This is highly variable, but you could spend $5,000 a year or more on tools, parts and replacement bikes. On a related note, make sure you establish a relationship with a bike product distributor so you always have access to replacement parts and quick delivery. None of your bikes should be sidelined for more than two days.
- Staff – This cost can range from your own income expectations if you have no employees to several staffers at a popular venue or more than one. Make sure you at least have one bike mechanic unless you can do the job yourself. Figure at least $18 in pay and withholdings for each hour you’ll need covered.
- Related merchandise – What else can you upsell your customers?
- Rent – This can range from nothing if you’re given space at a hotel for the accommodation of their guests, to prevailing commercial rents. Make sure to rent the smallest amount of space you’ll need for bike storage, display of related merchandise (if any) and customer transactions.
- Liability insurance – Check rates in your area. Although you’ll make your customers sign waivers releasing you from responsibility for accidents, that’s not likely to be effective protection if the condition of the bike is the cause of accident.
- Professional services – You should consult a lawyer, at least for drawing up your customer waiver, and accountant for startup costs. In addition, you might want to consult a graphic designer and web developer for logos, signage and website creation. These costs could be at least $1,000.
What are the ongoing expenses for a bike rental business?
Fleet costs will likely be your major ongoing expense. This includes the need to replace bikes and make major and minor repairs. Employee costs can add up too, so make sure that you schedule a large enough staff to meet needs, but not so many that you are over-staffed.
Who is the target market?
Your customers are likely to be vacationers who appreciate an active lifestyle. They’re likely unfamiliar with the region, eager to be involved with your establishment and very receptive to your advice on sights to see or avoid. You should also be receptive to their after-ride reviews, as these often offer helpful feedback, including what attractions you may want to add to your list of recommended sites.
How does a bike rental business make money?
You’ll rent bikes on an hourly or flat fee basis, or a combination of both. Some bike rental establishments also sell merchandise related to biking or area tourism (mugs, water bottles, t-shirts, etc.) You might also consider selling your fleet bikes when they’ve been replaced by newer models.
How much can you charge customers?
Rental rates will vary depending on location and seasonality, but can typically start at $8 or $9 an hour. Since it’s in your economic interest for each bike to be on rental as much as possible, consider rate discounting for daypart or all-day (or even all weekend) rentals.
Consult this website to see what competitors are charging (and even to see whether it’s in your economic interest to start such a business in a given location).
How much profit can a bike rental business make?
Your profitability is related to many factors, from the length of your season (if your climate is mild, your operation might run year-round, while elsewhere it might be a three-month season at most), to other services provided. In other words, if your rental operation is part of a bicycle sales and service operation, you’ll likely have a longer season than if it’s a standalone rental site.
How can you make your business more profitable?
If your area is particularly interesting to sightseers, consider offering guided bike tours for a flat fee.
You might also provide bike sales and repair services from your same shop. After all, if you have the skills or personnel to service your own repairs, it would be very little additional effort to provide the same services for bike owners.
Also, take advantage of the fact that your customers have an interest in the area surrounding your business. Consider displaying in your shop souvenirs that celebrate your neighborhood or region, such as postcards, t-shirts, mugs, bumper stickers, keychains and related paraphernalia.
And finally, you might be able to make additional use of your fleet, such as for restaurant takeout deliveries.
What will you name your business?
Choosing the right name is important and challenging. If you don’t already have a name in mind, visit our How to Name a Business guide or get help brainstorming a name with our Bike Rental Business Name Generator
When registering a business name, we recommend researching your business name by checking:
- Your state's business records
- Federal and state trademark records
- Social media platforms
- Web domain availability.
It's very important to secure your domain name before someone else does.
STEP 2: Form a legal entity
Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your bike rental business is sued.
Form Your LLC
Read our Guide to Form Your Own LLC
Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.
STEP 3: Register for taxes
You will need to register for a variety of state and federal taxes before you can open for business.
In order to register for taxes you will need to apply for an EIN. It's really easy and free!
You can acquire your EIN for free through the IRS website, via fax, or by mail. If you would like to learn more about EINs and how they can benefit your LLC, read our article, What is an EIN?.
Small Business Taxes
Depending on which business structure you choose, you might have different options for how your business will be taxed. For example, some LLCs could benefit from being taxed as an S corporation (S corp).
You can learn more about small business taxes in these guides:
There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.
STEP 4: Open a business bank account & credit card
Using dedicated business banking and credit accounts is essential for personal asset protection.
When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.
Additionally, learning how to build business credit can help you get credit cards and other financing in your business's name (instead of yours), better interest rates, higher lines of credit, and more.
Open a business bank account
- This separates your personal assets from your company's assets, which is necessary for personal asset protection.
- It also makes accounting and tax filing easier.
Recommended: Read our Best Banks for Small Business review to find the best national bank, credit union, business-loan friendly banks, one with many brick-and-mortar locations, and more.
Open net-30 accounts
When it comes to establishing your business credit, net-30 vendors are considered the way to go. The term "net-30," which is popular among vendors, refers to a business credit arrangement where the company pays the vendor within 30 days of receiving goods or services.
Net-30 credit terms are often used for businesses that need to obtain inventory quickly but do not have the cash on hand.
Besides establishing business relationships with vendors, net-30 credit accounts get reported to the major business credit bureaus (Dun & Bradstreet, Experian Business, and Equifax Business Credit). This is how businesses build business credit so they can qualify for credit cards and other lines of credit.
Recommended: Read our guide on the best net-30 vendors so you can start building business credit now, so you never have to worry about cash flow in the future. Keep in mind that poor cash flow is the #1 reason businesses fail!
Get a business credit card
- This helps you separate personal and business expenses by putting your business' expenses all in one place.
- It also builds your company's credit history, which can be useful to raise money and investment later on.
STEP 5: Set up business accounting
Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.
Make LLC accounting easy with our LLC Expenses Cheat Sheet.
STEP 6: Obtain necessary permits and licenses
Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.
State & Local Business Licensing Requirements
Certain state permits and licenses may be needed to operate a bike rental shop. Learn more about licensing requirements in your state by visiting SBA’s reference to state licenses and permits.
Most businesses are required to collect sales tax on the goods or services they provide. To learn more about how sales tax will affect your business, read our article, Sales Tax for Small Businesses.
In addition, certain local licensing or regulatory requirements may apply. For more information about local licenses and permits:
- Check with your town, city or county clerk’s office
- Get assistance from one of the local associations listed in US Small Business Associations directory of local business resources.
It is advisable to provide customers with informed consent agreements to decrease legal liability and encourage transparency. More information on informed consent agreements can be found here.
Certificate of Occupancy
A bike rental shop is run out of a storefront. Businesses operating out of a physical location typically require a Certificate of Occupancy (CO). A CO confirms that all building codes, zoning laws and government regulations have been met.
If you plan to lease a location:
- It is generally the landlord’s responsibility to obtain a CO.
- Before leasing, confirm that your landlord has or can obtain a valid CO that is applicable to a bike rental shop.
- After a major renovation, a new CO often needs to be issued. If your place of business will be renovated before opening, it is recommended to include language in your lease agreement stating that lease payments will not commence until a valid CO is issued.
If you plan to purchase or build a location:
- You will be responsible for obtaining a valid CO from a local government authority.
- Review all building codes and zoning requirements for your business’ location to ensure your bike rental shop will be in compliance and able to obtain a CO.
STEP 7: Get business insurance
Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.
There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.
Learn more about General Liability Insurance.
Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.
STEP 8: Define your brand
Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.
If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.
If you already have a logo, you can also add it to a QR code with our Free QR Code Generator. Choose from 13 QR code types to create a code for your business cards and publications, or to help spread awareness for your new website.
How to promote & market a bike rental business
You should have a website and presence on social media since many of your customers will be young and Internet-savvy, and vacationers usually go online to explore things to do at a destination. Regularly update your Twitter, Facebook and Instagram accounts and consider authoring a blog updated regularly with information about area attractions, restaurants and historical insight.
And finally, run off flyers and post them at area hotels, restaurants, coffee houses and other places where your prospective customers congregate.
How to keep customers coming back
Review sites such as Yelp and TripAdvisor will be your best friends—or worst enemies. You and your team must provide exceptional customer service, which goes well beyond merely taking their money and providing bikes. Suggest destinations and serve as an engaging host to garner great reviews.
Your staff, perhaps minimum wage part-time employees at seasonal jobs, might not have the same attitude as you about customer relations, so stay involved. Hire personable people, provide training and oversee their customer contact. In short, make sure that you and your people provide a memorable customer experience.
Still unsure about what kind of business you want to start? Check out the latest Small Business Trends to help inspire you.
STEP 9: Create your business website
After defining your brand and creating your logo the next step is to create a website for your business.
While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.
Here are the main reasons why you shouldn’t delay building your website:
- All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
- Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
- Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.
Using our website building guides, the process will be simple and painless and shouldn’t take you any longer than 2-3 hours to complete.
STEP 10: Set up your business phone system
Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.
There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use. Check out our review of the Best Business Phone Systems 2022 to find the best phone service for your small business.
Recommended Business Phone Service: Nextiva
Nextiva is our top choice for small business phone numbers because of all the features it offers for small businesses and it's fair pricing.
Start A Bike Rental Business In Your State
Select your state below for an in-depth guide on completing each of these steps in your home state.
Is this Business Right For You?
Bike rental business owners should be mechanically adept, since customers can be hard on bikes. Also, since bikes are often rented to explore the immediate area, you should be highly familiar with your home base and able to suggest tourist attractions. You should have an engaging personality and be motivated to deliver exceptional customer service.
You must also be based in an environment where your customers will want to rent bikes. This usually means a tourist venue and an inviting landscape for bikers—not too hilly or congested. The terrain should be bike-friendly, with wide streets or bike lanes, or bike paths, for the safety and enjoyment of your customers.
Want to know if you are cut out to be an entrepreneur?
Take our Entrepreneurship Quiz to find out!
What happens during a typical day at a bike rental business?
Most of your days’ activities will involve customer contact. You’ll rent them bikes and close transactions upon bike returns. Here’s how your typical day might break down:
- Rent bikes for customers or groups, after first making sure the vehicles are in good operating condition. Make customers sign liability waivers and get cash deposits and credit card information to ensure bike returns. Answer questions about location and destination attractions, and try to upsell water bottles, maps, t-shirts, power bars or other displayed merchandise.
- Prep bikes mechanically, making minor repairs for rental availability.
- Schedule staff, which might include at least one bike mechanic.
- Inspect bikes upon return and determine whether customers should be billed for damages.
- Regularly update your social media, with destination photos and news.
What are some skills and experiences that will help you build a successful bike rental business?
Bikes are relatively expensive and your customers can be hard on them, so mechanical skills and/or the ability to hire at least one full-time mechanic are important. An out-of-service bike isn’t earning money and can lead to customer loss if you don’t have enough functional rides available.
You should also be able to promote your business creatively (and inexpensively), and have keen instincts for developing good customer relationships (since their online reviews can make or break your business).
What is the growth potential for a bike rental business?
The bare essentials of a bike rental business are a station to store and repair bikes and conduct business, a small fleet of bikes, and seasonal employees at or near minimum wage. You could hire one mechanic to service bikes at multiple locations, or assume the responsibility yourself if you’re so inclined. Therefore, expansion is relatively easy once you’ve figured out how to successfully run one location.
TRUiC's YouTube Channel
For fun informative videos about starting a business visit the TRUiC YouTube Channel or subscribe below to view later.
Take the Next Step
Find a business mentor
One of the greatest resources an entrepreneur can have is quality mentorship. As you start planning your business, connect with a free business resource near you to get the help you need.
Having a support network in place to turn to during tough times is a major factor of success for new business owners.
Learn from other business owners
Want to learn more about starting a business from entrepreneurs themselves? Visit Startup Savant’s startup founder series to gain entrepreneurial insights, lessons, and advice from founders themselves.
Resources to Help Women in Business
There are many resources out there specifically for women entrepreneurs. We’ve gathered necessary and useful information to help you succeed both professionally and personally:
If you’re a woman looking for some guidance in entrepreneurship, check out this great new series Women in Business created by the women of our partner Startup Savant.
What are some insider tips for jump starting a bike rental business?
Develop mutually beneficial relationships with hotels or other hospitality facilities. Your business is a valuable source to such organizations since they’re in the business of offering entertainment options to their guests. Your relationship with a nearby hotel can range from handing out your flyers to guests to providing a rent-free station for you to base your business.
How and when to build a team
Your most valuable employee will be your bike mechanic. Other than that, your staff will likely consist of part-time seasonal employees who can be hired at or near minimum wage as needed.