How to Start a Contract Negotiation Service
A contract negotiation service has a wide variety of clients. This includes clients in fields such as media, insurance, software, and so on. Your business may occasionally work with governmental entities, non-profits, and unions. Regardless of the client, your business serves to resolve disputes and ensure that the companies involved are able to come to terms.
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Learn how to start your own Contract Negotiation Service and whether it is the right fit for you.
Start a contract negotiation service by following these 10 steps:
- Plan your Contract Negotiation Service
- Form your Contract Negotiation Service into a Legal Entity
- Register your Contract Negotiation Service for Taxes
- Open a Business Bank Account & Credit Card
- Set up Accounting for your Contract Negotiation Service
- Get the Necessary Permits & Licenses for your Contract Negotiation Service
- Get Contract Negotiation Service Insurance
- Define your Contract Negotiation Service Brand
- Create your Contract Negotiation Service Website
- Set up your Business Phone System
There is more to starting a business than just registering it with the state. We have put together this simple guide to starting your contract negotiation service. These steps will ensure that your new business is well planned out, registered properly and legally compliant.
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STEP 1: Plan your business
A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:
- What are the startup and ongoing costs?
- Who is your target market?
- How much can you charge customers?
- What will you name your business?
Luckily we have done a lot of this research for you.
What are the costs involved in opening a contract negotiation service?
The costs involved in opening this business can vary. For instance, if you choose to get a Bachelor's Degree in a field to help you get started, then you may pay $36,000 or more for four years' tuition at a state college. Getting a certification from the National Contract Management Association in something like “Certified Federal Contracts Manager” has a $199 application fee and a $125 examination fee. Beyond these, the costs are minimal: you can conduct your business from home, requiring no monthly lease or utilities. Your remaining costs will likely be $3,500 or less, with $500 or so going into creating a professional web page and the other $2,000 in advertising your services within the community via newspaper and television (television ads will understandably be more expensive than newspaper ads).
What are the ongoing expenses for a contract negotiation service?
If you do this job from home and meet clients when necessary, there are very few ongoing expenses. These expenses include gas to meet with clients, periodic business lunches, and so on; these costs will vary from month to month, but should remain relatively low. You may wish to budget $100 a month to print additional business cards and other stationery to make your job easier; beyond these things, though, your costs are otherwise covered.
Who is the target market?
Your preferred customers will likely vary by region and specialty. In areas with strong unions, for instance, labor union contract negotiation may be some of your most regular work, while someone specializing in employee contract negotiations may prefer small businesses. Regardless of the exact group, your best clients will be those who are patient, willing to carefully review your work, and willing to work with other parties in good faith.
How does a contract negotiation service make money?
On the most basic level, a contract negotiator makes money by successfully negotiating contracts. You must determine whether you will bill clients by hour or by a flat fee.
How much can you charge customers?
If you charge clients hourly, it is reasonable to charge between $20 to $60 an hour. If you charge a fixed fee, that exact amount will typically vary based on how long you think a particular job may take.
How much profit can a contract negotiation service make?
According to Payscale, the median income for contract negotiators is just under $70,000. Obviously, the size of your area and the number of your clients will influence your exact pay, and it is certainly possible for this job to be more lucrative.
How can you make your business more profitable?
Consider the impact of visual aids: after you have some successful negotiations under your belt, try to create infographics and other visual information that shows your success rate as a negotiator and how you have had a positive impact with regards to particularly companies. Don't be afraid to ask clients to refer people to you after a successful negotiation. Finally, try to include satisfied client testimonials on your webpage so that potential clients are not simply taking your word for it about the quality of your business.
What will you name your business?
Choosing the right name is important and challenging. If you don’t already have a name in mind, visit our How to Name a Business guide or get help brainstorming a name with our Contract Negotiation Service Name Generator
If you operate a sole proprietorship, you might want to operate under a business name other than your own name. Visit our DBA guide to learn more.
When registering a business name, we recommend researching your business name by checking:
- Your state's business records
- Federal and state trademark records
- Social media platforms
- Web domain availability.
It's very important to secure your domain name before someone else does.
STEP 2: Form a legal entity
The most common business structure types are the sole proprietorship, partnership, limited liability company (LLC), and corporation.
Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your contract negotiation service is sued.
Form Your LLC
Read our Guide to Form Your Own LLC
You can form an LLC yourself and pay only the minimal state LLC costs or hire one of the Best LLC Services for a small, additional fee.
Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.
STEP 3: Register for taxes
You will need to register for a variety of state and federal taxes before you can open for business.
In order to register for taxes you will need to apply for an EIN. It's really easy and free!
You can acquire your EIN for free through the IRS website, via fax, or by mail. If you would like to learn more about EINs and how they can benefit your LLC, read our article, What is an EIN?.
Learn how to get an EIN in our What is an EIN guide or find your existing EIN using our EIN lookup guide.
Small Business Taxes
Depending on which business structure you choose, you might have different options for how your business will be taxed. For example, some LLCs could benefit from being taxed as an S corporation (S corp).
You can learn more about small business taxes in these guides:
- LLC Taxes
- Sole Proprietorship vs LLC
- LLC vs Corporation
- LLC vs S Corp
- How to Start an S Corp
- S Corp vs C Corp
There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.
STEP 4: Open a business bank account & credit card
Using dedicated business banking and credit accounts is essential for personal asset protection.
When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.
Additionally, learning how to build business credit can help you get credit cards and other financing in your business's name (instead of yours), better interest rates, higher lines of credit, and more.
Open a business bank account
Besides being a requirement when applying for business loans, opening a business bank account:
- Separates your personal assets from your company's assets, which is necessary for personal asset protection.
- Makes accounting and tax filing easier.
Recommended: Read our Best Banks for Small Business review to find the best national bank or credit union.
Open net 30 accounts
Net 30 accounts are used to establish and build business credit as well as increase business cash flow. With a net 30 account, businesses buy goods and repay the full balance within a 30-day term.
NetMany net 30 credit vendors report to the major business credit bureaus (Dun & Bradstreet, Experian Business, and Equifax Business Credit). This is how businesses build business credit so they can qualify for credit cards and other lines of credit.
Recommended: Read our best net 30 vendors, guide and start building business credit.
Get a business credit card
Getting a business credit card helps you:
- Separate personal and business expenses by putting your business' expenses all in one place.
- Build your company's credit history, which can be useful to raise money later on.
Recommended: Apply for an easy approval business credit card from Divvy and build your business credit quickly.
STEP 5: Set up business accounting
Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.
Make LLC accounting easy with our LLC Expenses Cheat Sheet.
STEP 6: Obtain necessary permits and licenses
Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.
State & Local Business Licensing Requirements
Certain state permits and licenses may be needed to operate a contract negotiation business. Learn more about licensing requirements in your state by visiting SBA’s reference to state licenses and permits.
Most businesses are required to collect sales tax on the goods or services they provide. To learn more about how sales tax will affect your business, read our article, Sales Tax for Small Businesses.
For more information about local licenses and permits:
- Check with your town, city or county clerk’s office
- Get assistance from one of the local associations listed in US Small Business Associations directory of local business resources.
Contract negotiation businesses should consider requiring clients to sign a service agreement before starting a new project. This agreement should clarify client expectations and minimize risk of legal disputes by setting out payment terms and conditions, service level expectations, and intellectual property ownership. Here is an example service agreement.
Recommended: Rocket Lawyer makes it easy to create a professional service agreement for your contract negotiation business when you sign up for their premium membership. For $39.95 per month, members receive access to hundreds of legal agreements and on call attorneys to get complimentary legal advice.
STEP 7: Get business insurance
Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.
There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.
Learn more about General Liability Insurance.
Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.
Recommended: Learn what business insurance for your Contract Negotiation Service will cost.
STEP 8: Define your brand
Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.
If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.
Recommended: Get a logo using Truic's free logo Generator no email or sign up required, or use a Premium Logo Maker.
If you already have a logo, you can also add it to a QR code with our Free QR Code Generator. Choose from 13 QR code types to create a code for your business cards and publications, or to help spread awareness for your new website.
How to promote & market a contract negotiation service
As mentioned earlier, you should consider advertising via newspaper, television, and your own website. It is also worthwhile to create a social media presence so that potential clients have more channels to discover you and your services.
How to keep customers coming back
Attracting customers is primarily a function of your marketing and networking skills. Customer retention should occur naturally after your first successful job with a company; this is because good negotiators can be hard to come by, so if you illustrate that you understand the needs of a company and its workers, they will gladly bring you back for future work rather than risk hiring someone new who will not do as good of a job.
Still unsure about what kind of business you want to start? Check out the latest Small Business Trends to help inspire you.
STEP 9: Create your business website
After defining your brand and creating your logo the next step is to create a website for your business.
While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.
Here are the main reasons why you shouldn’t delay building your website:
- All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
- Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
- Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.
Using our website building guides, the process will be simple and painless and shouldn’t take you any longer than 2-3 hours to complete.
Recommended: Get started today using our recommended website builder or check out our review of the Best Website Builders.
Other popular website builders are: WordPress, WIX, Weebly, Squarespace, and Shopify.
STEP 10: Set up your business phone system
Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.
There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use. Check out our review of the Best Business Phone Systems 2023 to find the best phone service for your small business.
Recommended Business Phone Service: Phone.com
Phone.com is our top choice for small business phone numbers because of all the features it offers for small businesses and it's fair pricing.
Start a Contract Negotiation Service in your State
- District of Columbia
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Rhode Island
- South Carolina
- South Dakota
- West Virginia
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Is this Business Right For You?
This business is best for those who are able to easily understand various points of view from different parties. An ability to quickly gain confidence in others and persuade them to make necessary compromises is also beneficial. While it is not strictly required, having a college degree in fields such as business, political science, or a related field in which you intend to specialize can help you out, and it may be necessary to negotiate certain contracts with certain companies.
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What happens during a typical day at a contract negotiation service?
On any given day, your responsibilities will include communicating with current clients as well as reviewing and analyzing contracts. You will also need to study and review laws, legal precedent, and business histories relevant to whatever contracts you are currently working on. You will also be meeting with multiple parties involved with the contract in order to create one that best represents everyone's interests.
What are some skills and experiences that will help you build a successful contract negotiation service?
As mentioned above, a formal education in a related field can help you build a base of skills to help you establish this business. Having a graduate degree (such as MBA or law degree) can open up more doors for your services. Previous employment experience in some of the industries and fields you will be assisting can help you understand the culture surrounding some of the issues you will be dealing with. Finally, being in a network that includes the managers, HR specialists, and other people you may work with can help foster trust in you and your skills.
What is the growth potential for a contract negotiation service?
The growth potential for this business is somewhat mixed. The Bureau of Labor and Statistics projects employment in the related field of Labor Relations to drop by eight percent between 2014 and 2024, primarily due to the decline in workers represented by unions. However, certain areas have a higher concentration of business and corporations that need your services, and you can always choose a specialty that is more in-demand in your area.
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Take the Next Step
Find a business mentor
One of the greatest resources an entrepreneur can have is quality mentorship. As you start planning your business, connect with a free business resource near you to get the help you need.
Having a support network in place to turn to during tough times is a major factor of success for new business owners.
Learn from other business owners
Want to learn more about starting a business from entrepreneurs themselves? Visit Startup Savant’s startup founder series to gain entrepreneurial insights, lessons, and advice from founders themselves.
Resources to Help Women in Business
There are many resources out there specifically for women entrepreneurs. We’ve gathered necessary and useful information to help you succeed both professionally and personally:
If you’re a woman looking for some guidance in entrepreneurship, check out this great new series Women in Business created by the women of our partner Startup Savant.
What are some insider tips for jump starting a contract negotiation service?
In addition to your marketing efforts, try to schedule meetings with different local companies when you first start your business and let them know you would like to assist them if they need you. Try to identify a particular contract negotiating need in your area and consider specializing in it. Finally, make sure to introduce yourself to people at different levels of the company hierarchy when you are working on a contract so they will keep you in mind for future work.
How and when to build a team
Most negotiators start out working on their own. However, if you start regularly having more work than you can process on your own (either in terms of job volume or job complexity), you should consider building a small team to improve workflow and efficiency.
Get more ideas with our Business Ideas Generator.
Check out our How to Start a Business page.
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Real World Examples
- Fulcrum Strategies
- Forrester Contract Negotiation
- SourceOne Inc Contract Negotiation
- Physicians Ally Contract Negotiation