Start a musical instrument store by following these 10 steps:
You have found the perfect business idea, and now you are ready to take the next step. There is more to starting a business than just registering it with the state. We have put together this simple guide to starting your musical instrument store. These steps will ensure that your new business is well planned out, registered properly and legally compliant.
Check out our How to Start a Business page.
STEP 1: Plan your business
A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:
- What are the startup and ongoing costs?
- Who is your target market?
- How much can you charge customers?
- What will you name your business?
Luckily we have done a lot of this research for you.
What are the costs involved in opening a musical instrument store?
The cost for beginning a musical instrument shop depends on the inventory you carry. Besides paying the rent, lease deposit,and utilities, you will need fixtures, a cash register(s), and the things need to run a retail store. You will need to carry inventory. Inventory investment can be very significant and an average store will carry about $50,000 to $100,000 in inventory. This is important because you want to give your customers a variety of choice.
Some manufacturers will loan the instruments on consignment to help a new store get up and running. You will have to have good credit to get the manufacturers to lend you equipment to sell, and sign a pledge agreement that makes you responsible for the instruments; however, this is a great way to start with less capital investment.
What are the ongoing expenses for a musical instrument store?
Like any retail store, the main costs are the carrying costs of maintaining the inventory, rent, insurance, utilities, and staff. Triple-net leases are the type where the tenant pays all the utilities etc. They are typically, $3 to $5 per square foot for highly visible locations depending on the rental costs in the local marketplace.
Ongoing marketing expense is very important. National chains such as Guitar Center are always having a promotion that is announced on popular radio stations. These campaigns can easily cost many thousands of dollars per month.
Who is the target market?
Your primary customers are parents looking to get their kids into music and music enthusiasts.
How does a musical instrument store make money?
A retail musical instrument shop buys at wholesale prices and then marks up the price by an average of 40% to sell to consumers. For example, the wholesale price of a quality guitar might be $300 and that guitar would sell for $420, giving the store $120 in profit. By selling goods to customers at a marked up price, they cover the cost that they spent on the goods while also earning a profit. Many musical instruments are pricy, so the opportunity to make profit is high.
How much can you charge customers?
Usually, the markup in this business is an average of 40% above wholesale cost. You may have some items on sale and others that are called “loss-leaders,” which are sold at bargain prices to attract customers to the store that might also buy other items.
How much profit can a musical instrument store make?
Some music instrument stores are family–owned businesses that operate from the same location for decades. Smaller communities can typically only support the operation of one of these stores, so they gain the benefit of having a local monopoly.
If a store maintains an inventory of $100,000 and turns the inventory six times per year, this means the annual sales would be $140,000 times six which equals $840,000. Of that amount, $240,000 would be the gross profit.
Rent and utilities could be around $3,000 per month and staffing costs might be $5,500 per month. Marketing expense could be budgeted at $2,000 per month. In this example, the total expenses for the year would be $126,000 leaving a nice healthy profit, before taxes, for the business owner of $114,000.
How can you make your business more profitable?
It’s important to separate yourself from bigger chains. One way to do this would be to offer vintage instruments or rare items. Another option would be to set up an online store to allow for the sale of instruments by delivery or pickup. It’s important to have employees who know how to play instruments and how to fix instruments as well.
Side businesses like music lessons and instrument repair are other ways to increase profit.
What will you name your business?
Choosing the right name is important and challenging. If you don’t already have a name in mind, visit our How to Name a Business guide or get help brainstorming a name with our Musical Instrument Store Name Generator
When registering a business name, we recommend researching your business name by checking:
- Your state's business records
- Federal and state trademark records
- Social media platforms
- Web domain availability.
It's very important to secure your domain name before someone else does.
STEP 2: Form a legal entity
Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your musical instrument store is sued.
Form Your LLC
Read our Guide to Form Your Own LLC
Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.
STEP 3: Register for taxes
You will need to register for a variety of state and federal taxes before you can open for business.
In order to register for taxes you will need to apply for an EIN. It's really easy and free!
You can acquire your EIN for free through the IRS website, via fax, or by mail. If you would like to learn more about EINs and how they can benefit your LLC, read our article, What is an EIN?.
Small Business Taxes
Depending on which business structure you choose, you might have different options for how your business will be taxed. For example, some LLCs could benefit from being taxed as an S corporation (S corp).
You can learn more about small business taxes in these guides:
There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.
STEP 4: Open a business bank account & credit card
Using dedicated business banking and credit accounts is essential for personal asset protection.
When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.
Additionally, learning how to build business credit can help you get credit cards and other financing in your business's name (instead of yours), better interest rates, higher lines of credit, and more.
Open a business bank account
- This separates your personal assets from your company's assets, which is necessary for personal asset protection.
- It also makes accounting and tax filing easier.
Recommended: Read our Best Banks for Small Business review to find the best national bank, credit union, business-loan friendly banks, one with many brick-and-mortar locations, and more.
Open net-30 accounts
When it comes to establishing your business credit, net-30 vendors are considered the way to go. The term "net-30," which is popular among vendors, refers to a business credit arrangement where the company pays the vendor within 30 days of receiving goods or services.
Net-30 credit terms are often used for businesses that need to obtain inventory quickly but do not have the cash on hand.
Besides establishing business relationships with vendors, net-30 credit accounts get reported to the major business credit bureaus (Dun & Bradstreet, Experian Business, and Equifax Business Credit). This is how businesses build business credit so they can qualify for credit cards and other lines of credit.
Recommended: Read our guide on the best net-30 vendors so you can start building business credit now, so you never have to worry about cash flow in the future. Keep in mind that poor cash flow is the #1 reason businesses fail!
Get a business credit card
- This helps you separate personal and business expenses by putting your business' expenses all in one place.
- It also builds your company's credit history, which can be useful to raise money and investment later on.
STEP 5: Set up business accounting
Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.
STEP 6: Obtain necessary permits and licenses
Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.
State & Local Business Licensing Requirements
Certain state permits and licenses may be needed to operate musical instrument store. Learn more about licensing requirements in your state by visiting SBA’s reference to state licenses and permits.
In addition, most states require musical instrument businesses to obtain a seller’s permit. A seller’s permit allows states to record and collect taxes from goods (and sometimes service) sales.
Most businesses are required to collect sales tax on the goods or services they provide. To learn more about how sales tax will affect your business, read our article, Sales Tax for Small Businesses.
Musical instrument businesses may also wish to look into applying for a resale certificates, which allows retailers to purchase goods intended for resale without paying sales tax, as it is possible to buy a large quantity of instruments wholesale from distributors.
In order to play music in a musical instrument store, permission must be acquired from the composer or license holder. Typically, it is possible to obtain a “blanket” license allowing a businesses to play music owned by a large catalog of artists and recording studios. Such licenses can be obtained from Performance Rights Organizations, such as ASCAP or BMI.
Certificate of Occupancy
A musical instrument business is generally run out of a retail store. Businesses operating out of a physical location typically require a Certificate of Occupancy (CO). A CO confirms that all building codes, zoning laws and government regulations have been met.
If you plan to lease a musical instrument store
- It is generally the landlord’s responsibility to obtain a CO.
- Before leasing, confirm that your landlord has or can obtain a valid CO that is applicable to a musical instrument store.
- After a major renovation, a new CO often needs to be issued. If your place of business will be renovated before opening, it is recommended to include language in your lease agreement stating that lease payments will not commence until a valid CO is issued.
If you plan to purchase or build a music instrument store
- You will be responsible for obtaining a valid CO from a local government authority.
- Review all building codes and zoning requirements for you business’ location to ensure your musical instrument business will be in compliance and able to obtain a CO.
STEP 7: Get business insurance
Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.
There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.
Learn more about General Liability Insurance.
Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.
STEP 8: Define your brand
Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.
If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.
How to promote & market a musical instrument store
Sponsoring local musical events is a good way to promote this business. Have in-store performances and guest appearances by musical celebrities is a wonderful idea. Radio promotion with live radio events is effective although it can be expensive. Delivering flyers and posting them up, that have a discount coupon offer on them is good to use for any local music programs at schools. Creating affiliations with music instructors by offering them a commission for instrument sales they help make is a good way to create new business.
How to keep customers coming back
It is important to have the retail shop in a prominent location. This store should be highly visible to anyone passing by. Offering a good customer loyalty program that gives discounts and/or rewards for repeat purchases helps to build up a customer base.
It’s important to have a buy-back program, which will allow the customers to sell their used instruments to the store and this allows the store to sell used instruments to those not looking to buy new instruments.
Still unsure about what kind of business you want to start? Check out the latest Small Business Trends to help inspire you.
STEP 9: Create your business website
After defining your brand and creating your logo the next step is to create a website for your business.
While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.
Here are the main reasons why you shouldn’t delay building your website:
- All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
- Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
- Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.
Using our website building guides, the process will be simple and painless and shouldn’t take you any longer than 2-3 hours to complete.
STEP 10: Set up your business phone system
Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.
There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use.
Recommended: Find the best phone system for your business; check out our review of the Best Business Phone Systems 2021.
Start A Musical Instrument Store In Your State
Select your state below for an in-depth guide on completing each of these steps in your home state.
Is this Business Right For You?
It helps tremendously if the business owner has a love of music in many styles. It is important to be able to work well with all types of customers, no matter what level of musical expertise they have, including those just starting to learn as well as top professionals.
Most musical instrument stores are fairly noisy environments with customers trying out the equipment/instruments that they are thinking about buying. You will have to be comfortable dealing with all the sounds that are ongoing during the store’s operations. The outgoing cacophony might include a guy banging on a drum set, another wailing on an electric guitar, and another blasting out on a tuba.
Want to know if you are cut out to be an entrepreneur?
Take our Entrepreneurship Quiz to find out!
What happens during a typical day at a musical instrument store?
First and foremost, your job is to sell musical instruments and accessories. Also, as the business owner you will need to make sure the store is clean, the inventory records are accurate, the cash register(s) have enough change, the marketing campaign is ongoing, inventory and supplies are replenished as needed, and the staff shows up on time to manage the operations.
What are some skills and experiences that will help you build a successful musical instrument store?
Having in-depth knowledge of musical instruments and the differences in quality is very important. Your customers will rely on you to help them make good choices for instruments that they are able to afford. Most business owners in this business are also musicians. Workers in the store are also typically musicians. It is easier to help customers if you know how to play the instruments and can make good recommendations based on personal experience. Another key skill is instrument repair, which can be learned through experience and some classes.
What is the growth potential for a musical instrument store?
There are some very successful national chains, such as the Guitar Center. Many business owners start with a single location and then expand to multiple locations. It helps to be located in a town with lots of high school or college students who could be potential customers.
Competition is very severe in the major metropolitan areas known for music, such as Los Angeles and Nashville, so it may be easier to start in a smaller market area with the first store. If there is a local music academy or a school with a major music program that is a good area to consider.
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Take the Next Step
Find a business mentor
One of the greatest resources an entrepreneur can have is quality mentorship. As you start planning your business, connect with a free business resource near you to get the help you need.
Having a support network in place to turn to during tough times is a major factor of success for new business owners.
Learn from other business owners
Want to learn more about starting a business from entrepreneurs themselves? Visit Startup Savant’s startup founder series to gain entrepreneurial insights, lessons, and advice from founders themselves.
Resources to Help Women in Business
There are many resources out there specifically for women entrepreneurs. We’ve gathered necessary and useful information to help you succeed both professionally and personally:
If you’re a woman looking for some guidance in entrepreneurship, check out this great new series Women in Business created by the women of our partner Startup Savant.
How and when to build a team
You will need to have enough staff working in the store so that customers do not feel neglected. Many stores of this type offer the salespersons a minimum wage with the ability to earn sales commissions as well for the sales that they make.