Start a photography business by following these 10 steps:
- Plan your Photography Business
- Form your Photography Business into a Legal Entity
- Register your Photography Business for Taxes
- Open a Business Bank Account & Credit Card
- Set up Accounting for your Photography Business
- Get the Necessary Permits & Licenses for your Photography Business
- Get Photography Business Insurance
- Define your Photography Business Brand
- Create your Photography Business Website
- Set up your Business Phone System
You have found the perfect business idea, and now you are ready to take the next step. There is more to starting a business than just registering it with the state. We have put together this simple guide to starting your photography business. These steps will ensure that your new business is well planned out, registered properly and legally compliant.
STEP 1: Plan your business
A clear plan is essential for success as an entrepreneur. It will help you map out the specifics of your business and discover some unknowns. A few important topics to consider are:
- What are the startup and ongoing costs?
- Who is your target market?
- How much can you charge customers?
- What will you name your business?
Luckily we have done a lot of this research for you.
What are the costs involved in opening a photography business?
If you will be working out of your home, the costs for opening your photography business can be quite low depending on what you currently own and how much you are willing to spend.
The standard photography equipment needed to get started includes a professional camera, editing software, and a computer to edit your pictures. You may need more equipment depending on the type of professional photography business you manage. If you have a studio, you may want to invest in proper lighting as well as props for your pictures.
Running expenses are quite low. You will need transportation funds for photography sessions that are outside your home or studio. You will also need to pay for electricity and possibly internet in order to edit your photographs, communicate with clients, and do research.
Who is the target market?
When you are first starting out, you will want to reach out to family and friends as your first clients. Word of mouth is very important for growing a photography business.
How does a photography business make money?
Service based photographers charge in one of three ways:
- package-pricing, or charging for a specific number of edited photos
- event-pricing, or charging a fixed price for a single event
- hourly-pricing, or charging a fixed rate per hour
As a freelancer, depending on where you’re selling your final product, the price can range from a few cents per photo for a stock image site to several hundred dollars for a magazine or gallery.
How much can you charge customers?
As a service-based photographer, when you are first starting your business, you can expect to make between $20 to $75 per hour. As you gain more experience, and if you are able to break into the top end of the market, you could even make up to $500 per hour. However, this doesn't factor in time for all the work you will have to do before and after a shoot.
In addition to charging for the delivered product, you can also charge for added services, such as a rush delivery.
When setting prices for your business, estimate the amount of time you will spend photographing the event or subject, how many pictures they will be receiving, and how long it will take you to edit those pictures for delivery. In addition, you should look at what some of your competitors are charging in the area.
For further details see the article, How much should Photographer charge in 2016.
If you’re a freelancer uploading your photos to a stock image site, you will typically get about 15-50% in royalties per download. You also retain full ownership of your work.
If you manage to pitch your photo to a magazine or an ad company, a one time use your photo is can earn you a few hundred up to a thousand dollars, with a bonus if your artwork is selected for the front cover.
For an overview of the range of expected pay different magazines offer freelance photographers, see the article, Who pays photographer and how much?
Many professional photographers who are just starting out make around $30,000 per year.
How much profit can a photography business make?
The amount of clients you can have on a daily basis largely depends on the type of photography business you maintain.
- Wedding photographers can typically handle one wedding per day.
- Photographers for engagements or senior photos can serve as many as three clients per day, including time spent taking editing the photographs.
- If you photograph in a studio with clients coming to you, you can serve many more clients.
Work may be seasonal depending on the current needs of the market.
How can you make your business more profitable?
As you gain experience and build up your professional reuptation, you can consider other ways of making money in addition to offering your services as a photographer. For example, you could offer photography courses for beginners, or you could sell photobooks or individual prints of your work. If you are tech-savvy, you might also consider starting a photo-editing / restoration service.
What will you name your business?
Choosing the right name is important and challenging. If you don’t already have a name in mind, visit our How to Name a Business guide or get help brainstorming a name with our Photography Business Name Generator
When registering a business name, we recommend researching your business name by checking:
- Your state's business records
- Federal and state trademark records
- Social media platforms
- Web domain availability.
It's very important to secure your domain name before someone else does.
STEP 2: Form a legal entity
Establishing a legal business entity such as an LLC or corporation protects you from being held personally liable if your photography business is sued.
Form Your LLC
Read our Guide to Form Your Own LLC
Recommended: You will need to elect a registered agent for your LLC. LLC formation packages usually include a free year of registered agent services. You can choose to hire a registered agent or act as your own.
STEP 3: Register for taxes
You will need to register for a variety of state and federal taxes before you can open for business.
In order to register for taxes you will need to apply for an EIN. It's really easy and free!
You can acquire your EIN for free through the IRS website, via fax, or by mail. If you would like to learn more about EINs and how they can benefit your LLC, read our article, What is an EIN?.
Small Business Taxes
Depending on which business structure you choose, you might have different options for how your business will be taxed. For example, some LLCs could benefit from being taxed as an S corporation (S corp).
You can learn more about small business taxes in these guides:
There are specific state taxes that might apply to your business. Learn more about state sales tax and franchise taxes in our state sales tax guides.
STEP 4: Open a business bank account & credit card
Using dedicated business banking and credit accounts is essential for personal asset protection.
When your personal and business accounts are mixed, your personal assets (your home, car, and other valuables) are at risk in the event your business is sued. In business law, this is referred to as piercing your corporate veil.
Additionally, learning how to build business credit can help you get credit cards and other financing in your business's name (instead of yours), better interest rates, higher lines of credit, and more.
Open a business bank account
- This separates your personal assets from your company's assets, which is necessary for personal asset protection.
- It also makes accounting and tax filing easier.
Recommended: Read our Best Banks for Small Business review to find the best national bank, credit union, business-loan friendly banks, one with many brick-and-mortar locations, and more.
Open net-30 accounts
When it comes to establishing your business credit, net-30 vendors are considered the way to go. The term "net-30," which is popular among vendors, refers to a business credit arrangement where the company pays the vendor within 30 days of receiving goods or services.
Net-30 credit terms are often used for businesses that need to obtain inventory quickly but do not have the cash on hand.
Besides establishing business relationships with vendors, net-30 credit accounts get reported to the major business credit bureaus (Dun & Bradstreet, Experian Business, and Equifax Business Credit). This is how businesses build business credit so they can qualify for credit cards and other lines of credit.
Recommended: Read our guide on the best net-30 vendors so you can start building business credit now, so you never have to worry about cash flow in the future. Keep in mind that poor cash flow is the #1 reason businesses fail!
Get a business credit card
- This helps you separate personal and business expenses by putting your business' expenses all in one place.
- It also builds your company's credit history, which can be useful to raise money and investment later on.
STEP 5: Set up business accounting
Recording your various expenses and sources of income is critical to understanding the financial performance of your business. Keeping accurate and detailed accounts also greatly simplifies your annual tax filing.
Make LLC accounting easy with our LLC Expenses Cheat Sheet.
STEP 6: Obtain necessary permits and licenses
Failure to acquire necessary permits and licenses can result in hefty fines, or even cause your business to be shut down.
State & Local Business Licensing Requirements
Certain state permits and licenses may be needed to operate a professional photography business.
Most businesses are required to collect sales tax on the goods or services they provide. To learn more about how sales tax will affect your business, read our article, Sales Tax for Small Businesses.
Learn more about licensing requirements in your state by visiting SBA’s reference to state licenses and permits.
In addition, certain local licensing or regulatory requirements may apply.
- Check with your town, city or county clerk’s office
- Get assistance from one of the local associations listed in US Small Business Associations directory of local business resources.
Photography businesses should consider requiring clients to sign a service agreement before starting a new project. This agreement should clarify client expectations and minimize risk of legal disputes by setting out payment terms and conditions, service level expectations, and intellectual property ownership. Here is an example service agreement.
Recommended: Rocket Lawyer makes it easy to create a professional service agreement for your photography business when you sign up for their premium membership. For $39.95 per month, members receive access to hundreds of legal agreements and on call attorneys to get complimentary legal advice.
STEP 7: Get business insurance
Just as with licenses and permits, your business needs insurance in order to operate safely and lawfully. Business Insurance protects your company’s financial wellbeing in the event of a covered loss.
There are several types of insurance policies created for different types of businesses with different risks. If you’re unsure of the types of risks that your business may face, begin with General Liability Insurance. This is the most common coverage that small businesses need, so it’s a great place to start for your business.
Learn more about General Liability Insurance.
Another notable insurance policy that many businesses need is Workers’ Compensation Insurance. If your business will have employees, it’s a good chance that your state will require you to carry Workers' Compensation Coverage.
STEP 8: Define your brand
Your brand is what your company stands for, as well as how your business is perceived by the public. A strong brand will help your business stand out from competitors.
If you aren't feeling confident about designing your small business logo, then check out our Design Guides for Beginners, we'll give you helpful tips and advice for creating the best unique logo for your business.
If you already have a logo, you can also add it to a QR code with our Free QR Code Generator. Choose from 13 QR code types to create a code for your business cards and publications, or to help spread awareness for your new website.
How to promote & market a photography business
The best way to find initial customers is by creating a presence on social media and reaching out to people that you know. Online advertising can also be a good promotional option. You will also want to develop a website where you can showcase your work for others to see. This gives your prospective clients a chance to become familiar with your artistic style and also get a sample of what they can expect from your services. As you become more established, try to find your specialization in photography so you can offer the best service to your target community.
How to keep customers coming back
Nearly every professional photographer has a personal website featuring past work and favorable reviews from previous clients. This gives your prospective clients a chance to become familiar with your artistic style and also get a sample of what they can expect from your services. Offering high quality, timely, and professional photography services is the best way to keep loyal customers. Be a people person and maintain a good relationship with your clients (e.g. by sending birthday cards, thank-you notes, etc.). This will also help you get more referrals from your old customers.
Still unsure about what kind of business you want to start? Check out the latest Small Business Trends to help inspire you.
STEP 9: Create your business website
After defining your brand and creating your logo the next step is to create a website for your business.
While creating a website is an essential step, some may fear that it’s out of their reach because they don’t have any website-building experience. While this may have been a reasonable fear back in 2015, web technology has seen huge advancements in the past few years that makes the lives of small business owners much simpler.
Here are the main reasons why you shouldn’t delay building your website:
- All legitimate businesses have websites - full stop. The size or industry of your business does not matter when it comes to getting your business online.
- Social media accounts like Facebook pages or LinkedIn business profiles are not a replacement for a business website that you own.
- Website builder tools like the GoDaddy Website Builder have made creating a basic website extremely simple. You don’t need to hire a web developer or designer to create a website that you can be proud of.
Using our website building guides, the process will be simple and painless and shouldn’t take you any longer than 2-3 hours to complete.
STEP 10: Set up your business phone system
Getting a phone set up for your business is one of the best ways to help keep your personal life and business life separate and private. That’s not the only benefit; it also helps you make your business more automated, gives your business legitimacy, and makes it easier for potential customers to find and contact you.
There are many services available to entrepreneurs who want to set up a business phone system. We’ve reviewed the top companies and rated them based on price, features, and ease of use. Check out our review of the Best Business Phone Systems 2022 to find the best phone service for your small business.
Recommended Business Phone Service: Nextiva
Nextiva is our top choice for small business phone numbers because of all the features it offers for small businesses and it's fair pricing.
Start A Photography Business In Your State
Select your state below for an in-depth guide on completing each of these steps in your home state.
Is this Business Right For You?
This business is great for people who have a creative eye, like flexible work schedules, and enjoy creating and editing photography of all kinds.
Want to know if you are cut out to be an entrepreneur?
Take our Entrepreneurship Quiz to find out!
What happens during a typical day at a photography business?
If you’re running a service-based photography business, you will be:
- searching for potential customers for your photos, including cold emailing, calling, marketing and networking within your community and finding freelance work online
- reviewing event logistics, pricing, and service details
- taking photographs of clients or your specific subject/event
- editing the photographs and delivering the final product to your customers
As a freelancer, you can expect to be:
- taking photographs wherever your inspiration is from, be it architecture, landscape, human or animals
- connecting with and pitching your work to local galleries, art fairs and coffee shops
- submitting high-quality photos to stock image companies
- freelancing for magazines or a newspaper for specific events
What are some skills and experiences that will help you build a successful photography business?
You don’t need to be a seasoned photographer to open this type of business. You can start photography business as long as you have passion, a camera, editing software, and can find someone who is willing to buy your service.
As you grow your business, you should also consider taking classes to hone your skill. You can find many online courses to take regarding specific aspects of photography as well as classes offered by local colleges that you may want to consider.
There are also two professional photography associations you should consider to help get more education in the field:
What is the growth potential for a photography business?
A professional photography business can be managed on a part time basis and kept rather small or it can be built to be a much larger business. There are some professional photography businesses that have many different photographers on the payroll for additional man power to cover more events. On the other hand, a small photography business with just a handful of customers can be managed from home on a part time basis. As your company grows larger and you get new clients, you may want to consider moving your business out of the home, leasing a professional studio.
Not sure if a photography business is right for you? Try our free Business Idea Generator and find your perfect idea.
TRUiC's YouTube Channel
For fun informative videos about starting a business visit the TRUiC YouTube Channel or subscribe below to view later.
Take the Next Step
Find a business mentor
One of the greatest resources an entrepreneur can have is quality mentorship. As you start planning your business, connect with a free business resource near you to get the help you need.
Having a support network in place to turn to during tough times is a major factor of success for new business owners.
Learn from other business owners
Want to learn more about starting a business from entrepreneurs themselves? Visit Startup Savant’s startup founder series to gain entrepreneurial insights, lessons, and advice from founders themselves.
Resources to Help Women in Business
There are many resources out there specifically for women entrepreneurs. We’ve gathered necessary and useful information to help you succeed both professionally and personally:
If you’re a woman looking for some guidance in entrepreneurship, check out this great new series Women in Business created by the women of our partner Startup Savant.
How and when to build a team
As a professional photographer, your business will inevitably be limited by how many clients you can personally take on. For this reason, if you can afford to pay them an hourly or monthly salary, finding reliable business partners, assistant photographers, and secretarial support can allow you to expand your business and bring in more revenue.
Granted, some pros choose to keep their business a solo operation, preferring to avoid the administrative headaches of managing employees. Nevertheless, when you find yourself turning away prospective clients due to a lack of personal bandwidth, it is probably the right time to expand your team.