Step 1: Name Your Kansas Series LLC
Before naming your series LLC, you should know the answers to these questions:
- What are the laws for naming a Kansas series LLC?
- What are some general tips for naming a series LLC?
- Is my business name available in Kansas?
- Is my business name available as a URL and if so, how do I buy it?
1. Series LLC naming rules vary from state to state. In Kansas, you are required to follow traditional LLC naming laws and the child series name must contain the entire name of your LLC and be distinguishable from other names in the series.
You must also file a Certificate of Designation (a form to record the child series’ name) for each child series once your articles of organization have been completed.
Follow the required Kansas LLC Naming Rules:
- Your name must include the phrase “limited liability company,” or one of its abbreviations (LLC or L.L.C.).
- Your name cannot include words that could confuse your LLC with a government agency.
- Restricted words (e.g. Bank, Attorney, University) may require additional paperwork and a licensed individual, such as a doctor or lawyer, to be part of your LLC
2. Consider these general tips for making your series’ names more recognizable, uniform, and clear:
- Use the word “protected series” within the name of each company.
- Name the parent LLC in a way that distinguishes it from the child series.
- Include the full name of the parent LLC in the name of each child series.
- The name of the child series should include the name of the assets it holds. This creates a clearer asset picture to the public and creditors.
Example of a series LLC naming system that uses both the state of Kansas requirements and general tips:
My Holdings Co., LLC, a series LLC
123 Main Street, LLC, an individual protected series of My Holdings Co., LLC, a series LLC
123 Division Street, LLC, an individual protected series of My Holdings Co., LLC, a series LLC
3. Is my business name available in Kansas? Make sure the name you want isn't already taken by doing a name search on the State of Kansas website.
4. Is my business name available as a URL? We recommend that you check to see if your business name is available as a web domain. Even if you don't plan to make a business website today, you may want to buy the URL in order to prevent others from acquiring it.
After registering a domain name, consider setting up a professional email account (@yourcompany.com). Google's G Suite offers a business email service that comes with other useful tools, including word processing, spreadsheets, and more. Try it for free
Not sure what to name your business? Check out our LLC Name Generator.
Step 2: Choose a Kansas Series LLC Registered Agent
You are required to nominate a Resident Agent for your Kansas series LLC. A Resident Agent is more commonly known as a Registered Agent in other states. The Resident Agent for the parent LLC will need to be the same for each child series.
What is a Resident Agent? A resident agent is a person or business that agrees to send and receive legal papers on behalf of your series LLC. Such papers include service of process of legal action (if you are sued) and state filings.
Who can be a Resident Agent? A resident agent must be a resident of Kansas or a corporation authorized to transact business in Kansas. You may elect an individual within the company including yourself.
Learn more about the role of a resident agent and why you should consider hiring a professional service.
Recommended: Northwest provides registered agent services for series LLCs. A subscription will need to be purchased for each LLC in the series ($125/year/LLC).
Step 3: File the Articles of Organization
To register your series LLC, you will need to file the Articles of Organization with the State of Kansas. This can be done online or by mail.
We suggest consulting with an attorney for help with filing your series LLC Articles of Organization.
You must file a Certificate of Designation (a form to record the child series’ name) for each child series once your articles of organization have been recorded.
The cost of filing the Articles of Organization is $250.
The cost of filing the Certificate of Designation is $100 per child series.
We recommend working with an Attorney to help you complete your series LLC Articles of Organization.
Or read our free guide to form a standard single or multi-member LLC in Kansas.
File the Articles of Organization
OPTION 1: File Online with the State of Kansas
OPTION 2: File by Mail
State Filing Cost: $250
Kansas Office of the Secretary of State
Memorial Hall, 1st Floor
120 S.W. 10th Avenue
Topeka, KS 66612
Processing Time: Immediately after receiving payment online, 2 days by mail.
Step 4: Create a Series LLC Operating Agreement
An operating agreement is required when starting a series LLC in Kansas. The operating agreement does not have to be filed with the state.
What is an operating agreement? An operating agreement is a legal document outlining the ownership and operating procedures of an LLC.
Why are operating agreements important? For a series LLC, the operating agreement is important because it outlines the liability limitations (asset protection) of the individual series.
The Kansas series LLC operating agreement should be written with the help of an attorney.
New protected series can be added to the series LLC by amending the operating agreement. Remember to file a Certificate of Designation for your new child series.
Step 5: Obtain an EIN
What is an EIN? The Employer Identification Number (EIN), or Federal Tax Identification Number, is used to identify a business entity. Each of the child series in your series LLC will require an EIN.
Why do I need an EIN? An EIN is required for the following:
- To open a business bank account for the company
- For Federal and State tax purposes
- To hire employees for the company
How do I create an EIN for my series LLC? The IRS doesn’t have specific guidelines for creating an EIN for the child series of a series LLC. Experts suggest using the name of your series LLC combined with the child series name for each additional EIN.
Example Series LLC EIN
Series LLC Name: My Holdings Co., LLC, a series LLC
EIN entry: My Holdings Co LLC a series LLC
Child Series Name: 123 Main St., LLC, an individual protected series of My Holdings Co., LLC, a series
EIN Entry: 123 Main St LLC an individual protected series of My Holdings Co LLC a series
Where do I get an EIN? An EIN is obtained from the IRS (free of charge) by the business owner after forming the company. This can be done online or by mail.
FOR INTERNATIONAL APPLICANTS: You do not need an SSN to obtain an EIN. Read more about applying for an EIN as an International here.
Key Steps After Forming an LLC
Now that you have formed your Kansas series LLC, these are the next steps you will need to take to move your business forward.
Open a Business Banking Account
A dedicated business banking account is required for each child series of a series LLC. Without dedicated accounts, the child series are NOT protected from liabilities incurred by the other child series or the parent LLC.
Set Up Accounting
Accounting and record keeping for the series LLC MUST be clear, concise, and separate. Without careful record keeping, your series might not be protected. Separate record keeping helps ensure the courts will never allow a creditor or plaintiff to pierce the corporate veil.
Accounting for your series LLC should be handled by a professional Accountant or firm that is familiar with the series LLC.
Recommended: Mazuma’s team of CPAs and accountants can help manage your series LLC’s finances, including bookkeeping, accounting, and tax filing services.
Expenses are sometimes shared across the series. For example, the series might share office space. Shared costs like rent can be spread out between the child series but it must be done in a logical way that will be defensible in court.
Register Your Series for Kansas State Tax
We recommend consulting a tax professional for help in tax planning and filing for your series LLC.
Maintain your LLC: Avoid fines and the risk of dissolution.
File Your LLC Annual Report
Kansas requires all LLCs to file an annual report with the Secretary of State. This can be done online or by mail. The annual report will be filed by the parent LLC on behalf of all of the entities in your series LLC.
File Your Kansas Annual Report
OPTION 1: File Online with the State of Kansas
OPTION 2: File by Mail with the Secretary of State
Fee: $50 Online, $55 by Mail (Nonrefundable)
Kansas Secretary of State
Memorial Hall, 1st Floor
120 S.W. 10th Avenue
Topeka, KS 66612
Due Date: Due by the 15th day of the fourth month after an LLC's tax closing month. For example, if your LLC's tax closing month is December, your annual report will be due by April 15.
Late Filings: Kansas dissolves LLCs after 90 days for failure to file an annual report.
Report LLC Income
Reporting income for your series LLC is best handled by an accountant who is familiar with series LLC tax code.
Series LLCs may face fines and even automatic dissolution when they miss one or more state filings. When this happens, series LLC owners risk loss of limited liability protection. A quality registered agent service can help prevent this outcome by notifying you of upcoming filing deadlines, and even submitting reports on your behalf for an additional fee.
Recommended: Northwest offers a reliable registered agent service and excellent customer support.
Become a knowledgeable LLC owner. Learn more about these important topics.
Obtain a Certificate of Good Standing
A Certificate of Good Standing verifies that your series LLC was legally formed and has been properly maintained. Several instances where you might need to get one include:
- Seeking funding from banks or other lenders
- Forming your business as a foreign LLC in another state
- Obtaining or renewing specific business licenses or permits
Order a Certificate of Good Standing
Request a Certificate of Good Standing Online from the Kansas Secretary of State
Fee: $10 (Nonrefundable)
You can also request a Certificate of Good Standing by phone or mail. The fee for this is $15.
Dissolve Your Kansas LLC
If at any point you no longer wish to conduct business with your series LLC, it is important to officially dissolve it. Failure to do so in a timely fashion can result in tax liabilities and penalties, or even legal trouble. To dissolve your LLC, there are two broad steps:
- Close your business tax accounts
- File the Articles of Dissolution
Closing a child series will not dissolve the parent LLC. Dissolving the parent LLC will dissolve all of the child series under it.