Step 1: Name Your Utah Series LLC
Before naming your series LLC, you should know the answers to these questions:
- What are the laws for naming a series LLC?
- What are some general tips for naming a series LLC?
- Is my business name available in Utah?
- Is my business name available as a URL and if so, how do I buy it?
1. Series LLC naming rules vary from state to state. In Utah, the name of each child series must contain the name of the parent LLC and be distinguishable from the name of any other child series. Remember you are also required to follow the traditional LLC naming rules.
Follow the required Utah LLC Naming Rules:
- Your name must include the phrase “limited liability company,” or one of its abbreviations (LLC or L.L.C.).
- Your name cannot include words that could confuse your LLC with a government agency.
- Restricted words (e.g. Bank, Attorney, University) may require additional paperwork and a licensed individual, such as a doctor or lawyer, to be part of your LLC.
For a complete list of naming rules in Utah, you can read the Business Name Conventions and Policies guidelines.
2. Consider these general tips for making your series’ names more recognizable, uniform, and clear:
- Use the word “protected series” within the name of each company.
- Name the parent LLC in a way that distinguishes it from the child series.
- Include the full name of the parent LLC in the name of each child series.
- The name of the child series should include the name of the assets it holds. This creates a clearer asset picture to the public and creditors.
Example of a series LLC naming system that uses both the state of Utah requirements and general tips:
My Holdings Co., LLC, a series LLC
123 Main Street, LLC, an individual protected series of My Holdings Co., LLC, a series LLC
123 Division Street, LLC, an individual protected series of My Holdings Co., LLC, a series LLC
3. Is your business name available in Utah? Make sure the name you want isn't already taken by doing a name search on the Utah.gov website.
4. Is your business name available as a URL? We recommend that you check to see if your business name is available as a web domain. Even if you don't plan to make a business website today, you may want to buy the URL in order to prevent others from acquiring it.
Use a DBA, also called an assumed name in Utah, for the child series if the name is too long for good business branding.
Not sure what to name your business? Check out our LLC Name Generator.
Step 2: Choose a Utah Series LLC Registered Agent
You are required to nominate a Registered Agent for your Utah LLC. The Registered Agent for the parent LLC will need to be the same for each child series.
What is a Registered Agent? A registered agent is a person or business that agrees to send and receive legal papers on behalf of your LLC. Such papers include service of process of legal action (if you are sued) and state filings.
Who can be a Registered Agent? A registered agent must be a resident of Utah or a corporation authorized to transact business in Utah. You may elect an individual within the company including yourself.
Learn more about the role of a registered agent and why you should consider hiring a professional service.
Step 3: File The Certificate of Organization
To register your LLC, you will need to file the Certificate of Organization with the State of Utah. This can be done by fax or by mail.
The Utah series LLC form states that section 8 (purpose) is optional but many experts suggest providing more detail about your series in this space (or as an addendum to section 8).
We recommend working with an attorney when filing your Utah Certificate of Organization for a series LLC.
File by Fax or Mail with the State of Utah
State Filing Cost: $70 Payable to the State of Utah (Nonrefundable)
Utah Division of Corporations & Commercial Code
P.O. Box 146705
Salt Lake City, UT 84114
Processing Time: 5 to 7 business days.
Step 4: Create a Series LLC Operating Agreement
An operating agreement is required when forming a series LLC in Utah. The operating agreement doesn’t have to be filed with the state.
What is an operating agreement? An operating agreement is a legal document outlining the ownership and operating procedures of an LLC.
Why are operating agreements important? The operating agreement is important for a Utah series LLC because it creates the protection between the child series and parent LLC. The operating agreement outlines the liability limitations (asset protection) of the child series.
We recommend working with an attorney to draft your Utah series LLC operating agreement.
New child series can be added to the series LLC by amending the operating agreement. Remember to also update your series LLC online at Utah’s business website.
Step 5: Obtain an EIN
What is an EIN? The Employer Identification Number (EIN), or Federal Tax Identification Number, is used to identify a business entity. Each of the child series in your series LLC will require an EIN.
Why do I need an EIN? An EIN is required for the following:
- To open a business bank account for the company
- For Federal and State tax purposes
- To hire employees for the company
How do I create an EIN for my series LLC? The IRS doesn’t have specific guidelines for creating an EIN for the child series of a series LLC. Experts suggest using the name of your series LLC combined with the child series name for each additional EIN.
Example Series LLC EIN
Series LLC Name: My Holdings Co., LLC, a series LLC
EIN entry: My Holdings Co LLC a series LLC
Child Series Name: 123 Main St., LLC, an individual protected series of My Holdings Co., LLC, a series
EIN Entry: 123 Main St LLC an individual protected series of My Holdings Co LLC a series
Where do I get an EIN? An EIN is obtained from the IRS (free of charge) by the business owner after forming the company. This can be done online or by mail.
FOR INTERNATIONAL APPLICANTS: You do not need an SSN to obtain an EIN. Read more about applying for an EIN as an international applicant here.
Key Steps After Forming an LLC
Now that you have formed your Utah series LLC, these are the next steps you will need to take to move your business forward.
Open a Business Banking Account
A dedicated business banking account is required for each child series of a series LLC. Without dedicated accounts, the child series are NOT protected from liabilities incurred by the other child series or the parent LLC.
Set Up Accounting
Accounting and record keeping for the series LLC MUST be clear, concise, and separate. Without careful record keeping, your series might not be protected. Separate record keeping helps ensure the courts will never allow a creditor or plaintiff to pierce the corporate veil.
Expenses are sometimes shared across the series. For example, the series might share office space. Shared costs like rent can be spread out between the child series but it must be done in a logical way that will be defensible in court.
Maintain your LLC: Avoid fines and the risk of dissolution.
File Your LLC Annual Report
Utah requires LLCs to file an annual report. This form can be submitted online. The annual report will be filed by the parent LLC on behalf of all of the entities in your series LLC.
File Online with the Utah Department of Commerce
Fee: $20 (Nonrefundable)
Due Date: Due each year by the date on which the LLC was formed.
Late Filings: Utah fines LLCs $30 for late filings. In addition, Utah will eventually dissolve your LLC for failure to file an annual renewal.
Report LLC Income
Reporting income for your series LLC is best handled by an accountant who is familiar with series LLC tax code.
Series LLCs may face fines and even automatic dissolution when they miss one or more state filings. When this happens, LLC owners risk loss of limited liability protection. A quality registered agent service can help prevent this outcome by notifying you of upcoming filing deadlines, and even submitting reports on your behalf for an additional fee.
Become a knowledgeable LLC owner. Learn more about these important topics.
Obtain a Certificate of Good Standing
A Certificate of Good Standing, known in Utah as a Certificate of Existence, verifies that your series LLC was legally formed and has been properly maintained. Several instances where you might need to get one include:
- Seeking funding from banks or other lenders
- Forming your business as a foreign LLC in another state
- Obtaining or renewing specific business licenses or permits
You can order a Utah LLC Certificate of Existence online.
Dissolve Your Utah LLC
If at any point in the future you no longer wish to conduct business with your LLC, it is important to officially dissolve it. Failure to do so in a timely fashion can result in tax liabilities and penalties, or even legal trouble. To dissolve your LLC, there are two broad steps:
- Close your business tax accounts
- File the Articles of Dissolution
Closing a child series will not dissolve the parent LLC. Dissolving the parent LLC will dissolve all of the child series under it.